Xythos Software, Inc'

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Xythos Software, Inc.

• Q4 2006 Sales Presentation

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Agenda

• Who Is Xythos?
• What are Basic Content Services?
• Live Demonstration
• Customer Examples

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Who is Xythos?

• Leading pioneer of Basic Content Services
• 2.5 million licensed users
• Largest supplier of BCS technology to OEM market
• Blackboard, Oracle, SAP, SAS Institute
• Alternative to enterprise stack vendors
• IBM, Microsoft, Oracle
• Vendor with proven history of satisfying
  distributed enterprises

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The Xythos Mission
To provide customers with cost-effective
solutions for managing and sharing content of any
type using open standards-based technology
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The Xythos Platform
An open standards-based content management
platform that enables developers to build custom
applications that access, manage and share
documents and files
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Select Xythos Customers
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What IT Leaders Are Saying
Unlike competing platforms, Xythos did not force
us into a rigid, externally-imposed application
structure. We were able to bank on the platforms
strengths while applying our own look-and-feel,
and enforcing our own business rules. - Avi
Halutz, VP of Technology, Marketing Information
and Retail Systems, Time Inc.
Xythos enables our users to self-administer web
storage, including cross-community access
management, and provides the basic document
management features that make our portal a richer
and more collaborative environment. - Bob Weir,
CIO, Northeastern University
Our institution alone will have received 40
million in grant money over four years from
grants prepared using Xythos. Dr. Michael
Halle, Director of Technology Development,
Brigham and Womens Hospital
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Recent Press Response

• Curing Document Management Complexity

The Web-based Enterprise Document Manager turns
Xythos into a serious alternative to Documentum
or Hummingbird.
When Only Document Management Will Do
Document Management Made Simple
Xythos' product provides everything one would
expect from an enterprise-class document
management application and is worth a look.
If your enterprise is still e-mailing documents
back and forth, Xythos has a better way.
Box Score A
This management suite is good for agencies that
need to store multiple documents and make sense
of all the information.
Xythos Document Management Suite Offers Easier
Access
Xythos EDM Suite 5.0 trumps the competition
when it comes to ease of use.
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Low Total Cost of Ownership

• Low integration costs
• Minimal training costs
• Low maintenance costs

Gartners research shows that organizations spend
two to three times the cost of software licenses
on professional services to implement a
traditional ECM application.
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High Adoption Rates

• Easy-to-use
• Does not change user habits
• Designed to work with the applications users are
  already familiar with

Xythos has had the highest adoption rate of any
instructional technology weve offered to the
campus and has become integral to our teaching
and learning environment. - Sandy Schaeffer,
Director, Advanced Learning Center, University of
Memphis
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Basic Content Services
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What Are Basic Content Services?

• Content management for the masses
• Core library services once limited to expensive
  ECM systems
• File management integrated with users desktops
• A collaborative working environment

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Drivers for Basic Content Services
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Demand for Simple, Collaborative DM
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Market Opportunity ECM BCS

• ECM market forecast to grow at 14.2 CAGR IDC
• ECM Software License Market Growth Will Reach
  3.9 Billion By 2008 Forrester
• By 2007, viable basic content management
  solutions will become mainstream (0.7
  probability). Gartner
• By 2010, basic content management solutions will
  achieve a desktop penetration rate of more than
  65 percent (0.7 probability). Gartner

x 1 million
Source - IDC
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Criteria for Basic Content Services
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What BCS Is Being Used For

• Managing administrative workflows and business
  processes
• Improving document security and compliance
• Enabling collaboration with external parties
• Providing a web-enabled extranet
• Integrating document management functionality
  into portals and custom applications
• Centralizing unstructured content
• Meeting disaster recovery guidelines

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Live Demonstration
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Customer Examples
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Chubb Insurance

• Challenge
• Mainframe file system costly to maintain and
  manage
• Underwriters require single-view of multiple data
  sources
• Solution
• Migrate content to common document repository
• Develop web based application to view content in
  standard formats
• Benefits
• Retired costly legacy system
• Can securely share content with re-insurers

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Time Warner

• Challenge
• Needed to keep track of magazine articles and its
  publication
• Must provide access to magazine distributors
• Solution
• Migrate data to Xythos web-based file server
• Use access control lists to maintain security
• Benefits
• Reduced development time vs. leading ECM vendor
• Improved channel sales with timely data access

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University of Calgary

• Challenge
• Needed to increase DNA sample processing
• Must guaranty security of customer data
• Solution
• Web enable sample data collection and results
  distribution
• Use Xythos read/write tickets to manage security
• Benefits
• Increased processing capacity by over 50
• Able to provide test results immediately

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Brigham Womens Hospital

• Challenge
• Difficulty competing for grant funding with
  larger institutions
• Multi-author submissions require too much time
• Solution
• Provide secure, shared access to grant requests
• Use workflow, and subscriptions to accelerate
  submissions
• Benefits
• Won 70 million 5 year contract grant
• Helps automate re-authorization process

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U.S. Joint Forces Command

• Challenge
• Existing system was not secure enough to provide
  real-time access to operational and tactical
  information
• Solution
• Integrated Xythos portlets into JFCOMs eXo
  portal
• Allow employees to author, publish and manage
  documents over a distributed network
• Benefits
• Creates rich information sharing environment
• Streamlines information exchange between Allied
  and Coalition forces

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Stone Youngberg

• Challenge
• Old document management system could not scale
• Collaboration was not consistent across
  geographies
• Solution
• Centralize companys content in web-based
  platform
• Collaborate on deal documents through version
  control, subscriptions and comments
• Benefits
• Increases deal volume as underwriters are more
  efficient
• Improves content security with clients and
  partners

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Northeastern University

• Challenge
• Give students anywhere access to University
  services and software
• Solution
• Integrate Xythos into Universitys Luminis portal
• Each student and faculty given personal storage
  space
• Benefits
• Over 95 of Northeasterns 18,000 undergrads use
  myNEU portal each day
• Enables collaboration in and across institutions

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Indiana State University

• Challenge
• Facilitate secure and universal access to
  institutional content
• Promote collaboration among its faculty, staff
  and students
• Solution
• Deployed web-based content management system with
  complete set of document and file management
  capabilities
• Benefits
• Allows administrators, faculty and students to
  easily manage and share files regardless of
  location
• Familiar and easy-to-use for faculty and students

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Pepperdine University

• Challenge
• No shared administrative electronic space
• No central repository for accreditation-related
  documents
• Solution
• Secure collaboration across institutional
  boundaries
• Integration with university authentication (LDAP)
• Benefits
• Provides a central repository and framework for
  documents
• Streamline academic and administrative means for
  document collection, organization and review

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Loyola Marymount University

• Challenge
• Luminis portal had low adoption among students
  and faculty
• Needed to facilitate collaboration among faculty
  at LMU and other institutions
• Solution
• Integrated Xythos within Luminis portal via
  single sign-on
• Provided critical content management capabilities
  via portal
• Benefits
• Improves internal and external content
  collaboration via Universitys portal environment

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Additional resources

• www.xythos.com
• Case studies
• White papers
• Articles
• www.developer.xythos.com
• Evaluation software
• Developers forum
• Best practices
• www.xythosondemand.com
• Online accounts for testing of EDMS