James W' Moore 1

1
IEEE Computer SocietyStandards Activity Board
Proposal for Award Norms

• Jim MooreVice-President for Standardization
  ActivitiesFebruary 2003

2
Purpose of this Presentation

• To propose a procedure for making awards fairly
  and uniformly for standards-based activities.
• This proposal was approved by the Standards
  Activities Board three years ago but got lost
  in the Awards Committee.

3
Problem

• Computer Society standards activities are not
  utilizing the awards program.
• This deprives us of a basic motivational tool.
• It causes standards participants to feel more
  affiliation to IEEE-SA and less to IEEE-CS.
• Ultimately, it deprives the Computer Society of
  volunteers.

4
Complaints

• Awards process takes too long.
• Awards process is uncertain.
• Awards Committee requires too many come-backs
  to provide additional information.
• Awards for standards are often given to groups of
  people but must be nominated and defended
  individually.
• Awards Committee volunteers are unappreciative of
  (or maybe just unfamiliar with) Standards
  Activities.

5
Proposed Remedies

• Provide an easy, predictable, close-ended process
  for routine awards.
• Provide agreed-to norms so that nominators and
  Awards Committee members know what typical
  activities are worth.
• Delegate approval in normalized situations.
• Use staff labor for routine awards. Conserve
  Awards Committee volunteers for named awards and
  for unusual situations.

6
Example Award Norm

• Award situation Chair of a Working Group that
  successfully completes a standard
• Appropriate award Outstanding Contribution
• Nominator Sponsor Chair
• Endorsement required Yes
• Delegated approval responsibility VP of
  Standards
• Default citation For outstanding technical and
  leadership contributions as the chair of the
  working group developing IEEE Std ltnumbergt
• Creditable toward continuing service Yes

7
Award Norms

• The proposal describes 12 award situations where
  appropriate awards are
• Certificate of Appreciation s/ sponsor chair
• Certificate of Appreciation s/ VP of Stds.
• Outstanding Contribution Award
• All Outstanding Contribution Awards require
  distinct nominator, endorser, approver.

8
Procedure

• Nominator selects award situation, obtains any
  required endorsement, and forwards the nomination
  to the approver.
• Approver certifies that the award is appropriate
  and forwards the approved nomination to staff.
• Staff prepares the award using the default
  citation.
• If the service counts as a "creditable," then
  staff appropriately records the activity for
  application to the term service awards.
• Award is presented.

9
Limits

• The procedure is used only for the situations
  described. All other situations are referred to
  the Awards Committee.
• All named awards are handled by the Awards
  Committee.

10
Proposed Remedies (reprise)

• Provide an easy, predictable, close-ended process
  for routine awards.
• Provide agreed-to norms so that nominators and
  Awards Committee members know what typical
  activities are worth.
• Use staff labor for routine awards. Reserve
  Awards Committee labor for named awards and for
  unusual situations.

11
Moving Forward

• First, we need a supportive volunteer to liaise
  between SAB and Awards a volunteer who is
  basically supportive of the proposal.