DG Visit Presentation

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DEPARTMENT OF HOME AFFAIRS
KwaZulu-Natal presentation to the Portfolio
Committee 9 March 2005
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Population in District Municipalities

• DC 21 Ugu
• DC 22 Umgungundlovu
• DC 23 Uthekela
• DC 24 Umzinyati
• DC 25 Amajuba
• DC 26 Zululand
• DC 27 Umkanyakude
• DC 28 Uthungulu
• DC 29 Ilembe
• DC 43 Sisonke
• Ethekwini
• TOTAL

• 704 030
• 927 842
• 656 983
• 456 459
• 468 038
• 804 446
• 573 341
• 885 963
• 560 390
• 298 408
• 3 090 116
• 9 426 017

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Change of Office Names

• Uthungulu
• Amajuba
• Umgungundlovu
• Ugu
• Ethekwini
• Zululand

• Richards Bay
• Newcastle
• PMB
• Port Shepstone
• Durban
• Ulundi

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Provincial Structure
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Area Manager North
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Area Manager South
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Area Manager South (New Posts)
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Area Manager North (New Posts)
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OFFICES OFFICES
Provincial Manager 1
Area Manager 2
Regional Offices 8
District Offices 30
Service Points 26
Ports of Entry 8
Refugee Centre 1
Total 73
Accommodation Challenges
Umgungundlovu - Searching for alternative
accommodation. RAMP Offices Hluhluwe Tongaat N
kandla Prospecton KwaDukuza - Accessibility
New offices being built Ugu - Accessibility
Searching for new offices Traditional Affairs
Offices 29 Offices in pilot project to be closed
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Proposed Establishment

• Provincial Manager
• Area Manager North
• Area Manager South
• Total for KZN
• Note
• 38 Posts at Provincial Manager include
• State Accountants
• IT Specialists
• Logistic Staff
• Training Officers
• Personnel Practitioners

• 38 Posts
• 771 Posts
• 775 Posts
• 1 584 Posts

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Immigration Staff

• Ethekwini
• Umgungundlovu
• Uthungulu
• Amajuba
• Ugu
• Durban Harbour
• Durban Airport
• Durban Refugee Office
• Golela
• Onverwacht
• Kosi Bay

• 9
• 6
• 5
• 3
• 1
• 8
• 10
• 8
• 16
• 3
• 4
• 73

Internal Inspectorate
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Racial Composition
Problem areas Shortage of Black Managers at
level 9 and higher. White Females 9
is to high.
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Current Budget KZN

• Ethekwini
• Uthungulu
• Ugu
• Umgungundlovu
• Amajuba
• Golela Port
• Refugees
• TOTAL

• R26 621 397 (45)
• R11 226 242 (19)
• R 6 553 107 (11)
• R 6 145 644 (10)
• R 6 104 242 (10)
• R 1 828 974 ( 3)
• R 456 000 (.8)
• R 58 935 606

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Current Expenditure Rate (2004/5)

• Actual expenditure Jan 05
• Projected expenditure
• Total estimated expenditure
• Deficit for 2004/05

• R50 827 641
• R13 588 728
• R64 416 369
• R 5 480 763

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Budget Required

• Current Establishment (old)
• Proposed Establishment
• Posts increase
• Current Personnel budget
• Budget needed to fill (33)
• Total needed for Staff (2005/6)
• Budget needed for other items
• Grand Total
• (Allocated for 2005/6-

• 605 Posts
• 1 584 Posts
• 979 Posts
• R53 683 498
• R22 763 157
• R76 446 655
• R 3 577 623
• R90 757 149
• R69 328 00)

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Deportations (Feb 2005)

• Ethekwini
• Umgungundlovu
• Uthungulu
• Amajuba
• Ugu
• TOTAL

• 41
• 49
• 132
• 38
• 2
• 262

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Travelers (February 2005)

• Arrive Depart
• 6,350 5,460
• 1,443 1,032
• 24,814 28,128
• 3,745 3,884
• 2,502 2,389
• 2,685 2,584
• 680 682

• Durban Harbour
• Durban Airport
• Golela
• Onverwaght
• Kosi Bay
• Sani Pass
• Richards Bay harb.

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Refugee Office (Feb 2005)

• Received
• Finalised
• First interviews done
• Backlog

• 401
• 29
• 361
• 797

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Hospital On-line Registration(Stats for Feb 2005)
Name of Hospital Births Registered Deaths Registered
King Edward Hospital 270 4
Prince Mshiyeni Hospital 516 139
Mahathma Gandhi Hospital 419 0
Port Shepstone Hospital 84 0
Murchison Hospital 76 0
Ingwelezana Hospital 114 28
War Memorial Hospital 38 35
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ID Statistics (end February 05)

• Opening Balance
• New applications
• TICs issued
• IDs received
• IDs in store
• IDs issued
• Closing balance

• 55,474
• 16,236
• 2,703
• 12,747
• 68,221
• 15,566
• 52,655

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Distribution Methods

• Posting direct from Head Office
• Posting from regional offices
• Compiling and distribution of lists
• Mobile teams revisit areas
• Cooperation from municipalities
• Stakeholders participation
• Political Parties
• Councilors
• IEC
• NGOs

Mobile Units Amajuba 1 Uthungulu
5 Ethekwini 1 Ugu 2 Umgungund. 1 TOTAL
(10)
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Distribution Methods (Cont.)

• Working flexi hours from 1 April
• More capacity in new financial year
• Commitment from Stakeholders
• Personnel
• Vehicles
• Photographs
• Use of SMS to call in applicants
• Contact detail on Address Notice
• Participate in radio talk shows
• 35 Interns appointed (busy with training)
• 24 additional Vehicles from 1 April 2005
• Quality control before applications go to HO
• Courier service between HO and Provinces
• Ethekwini mobile units (MOU)

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Partnerships

• Partnerships with Municipalities
• Ethekwini
• District Municipalities
• Local Municipalities
• ACCESS/Soul City/NOAH/SANCO
• Black Sash
• Durban Chamber of Commerce
• DURMAIL
• Fraud/Corruption Provincial Task Team
• IMCO/OPCO (BCOCC)
• Lesotho Liaison Committee
• Swaziland Regional Liaison Committee
• Mozambique Tri Lateral Meeting

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Misconduct cases
S

• Current Investigations
• Appeals against sanctions
• (Most cases involve officials involved in
  fraud/corruption)

• 32 Cases
• 3 Cases

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Vehicles in Province

• Ethekwini
• Uthungulu
• Amajuba
• Umgungundlovu
• Ugu
• TOTAL

• 16
• 16
• 9
• 7
• 6
• 54

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Challenges

• Distribution of IDs
• Combating activities of street agents
• Fraudulent Marriages
• 10,749 Customary Marriages Registered
• 219 Fraud cases
• 718 Customary Husbands

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Challenges (Cont.)

• Permanent citizen registration campaign
• Fraudulent deaths
• Meetings with Funeral Undertakers
• Arrested Medical Doctor at Greytown
• Infrastructure
• Vital Registration Project
• All offices to work extended hours
• Combine Strat. Plan with Transformation issues
• Physical Security at Offices
• Amajuba
• Scottburgh

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Previous visit by PC

• District boundaries of all regions according to
  DCs
• Programmes for mobile teams discussed and
  developed together with Stakeholders
• Requested for additional vehicles
• System introduced to identify backlogs at any
  office
• New establishment discussed with Work Study to
  ensure the inclusion of the problem areas
• Distribution of IDs to be done in a controlled
  fashion with Home Affairs the custodian
• Five day service to be introduced to Chatsworth
  and Umlazi
• Refugee Section to be allocated elsewhere from
  the Durban Office

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Turnaround Issues

• Painting of offices (12)
• MPCCs and offices computerised
• Hospitals on line registration
• The Client is always right campaign
• Participate in intergovernmental structures
• Participatory transparent management
• Attend to staffing capacities
• Staff morale
• Upgrading of offices

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SIYABONGA