What is the School Workforce Census and why are we doing it Paul Stoker School Workforce and Finance

1
What is the School Workforce Census and why are
we doing it ? Paul StokerSchool Workforce
and Finance Unit
2
Why are we doing School Workforce Census

• We currently hold very little information on
  workforce members at individual level.
• The information we do hold is out of date and in
  some cases inaccurate.
• We aim to improve data collections by reducing
  the burdens on Schools and LAs and enhance the
  information we use to inform and monitor policy.

3
Existing data collections

• 618G
• School Census Workforce elements
• Secondary School Curriculum and Staffing Survey
• OME Pay Survey
• NEOST

4
Collect once use many times
5
Data Requirements

• Staff in scope
• Staff in Primary schools, Secondary schools,
  Maintained Nursery schools, Special schools, CTCs
  and Academies Staff centrally employed by the
  authority
• PRU staff by 2010 but possibly not in pilot
• Staff not in scope
• Independent schools, NMSS, 6th form colleges, FE
  establishments
• Staff with Occasional service

6
DCSF What have we done?
Third Party involvement

• Consultation with other Government Departments,
  TDA, GTC, LGA, NCSL etc.
• Consultation with Unions WAMG etc.
• Involved meetings and consultation with software
  suppliers, including regular KITs and individual
  one to one meetings.
• Consult and present to Employers Organisation
  Regional Personnel Officers Group.

7
DCSF What have we done?Documentation

• Technical Specification.
• Frequently Asked Questions.
• Regulations approved and published.
• Fair processing notice.
• Guidance notes available.
• Local Authority toolkit.
• All available via the teachernet website
  http//www.teachernet.gov.uk/management/ims/dataco
  llections/swfcpilot/

8
Pilot Timetable
9
What data are we wanting?
10
Data Overview individual level data (1)
Please Note Most Staff details module items are
required for all types of staff Contract Pay
data varies according to staff type and census
term. Please see specification for full details.
11
Data Overview individual level data (2)
Please Note Some Absence records (those
collected for non-teaching support staff) are for
transfer to the LA only, not for transmission to
the DfES Qualifications, not required where
already held by the GTC.
12
Data Overview School level data
13
(No Transcript)
14
(No Transcript)
15
(No Transcript)
16
(No Transcript)
17
(No Transcript)
18
Scenario 1
Jan - LA Returns all details for all schools
own workforce (Separate file for each school and
one for the LA)
19
Header
Establishment 3001
Staff Details
Vacancies/ Occasional Teachers
Contracts
Absences
Role
Additional Payments
20
Local Authority Return
Header
Staff Details
Vacancies/ Occasional Teachers
Contracts
Absences
Role
Additional Payments
21
Header
Estab 3002
Staff Details
Vacancies/ Occasional Teachers
Contracts
Absences
Role
Additional Payments
22
COLLECT
Establishment 3001
Establishment 3002
Local Authority
Vacancies/ Occasional Teachers
Vacancies/ Occasional Teachers
Staff Details
Staff Details
Staff Details
Contracts
Contracts
Contracts
Absences
Absences
Absences
Role
Additional Payments
Role
Additional Payments
Role
Additional Payments
23

• Benefits
• Less matching issues, as less likely to be cross
  school discrepancies as return prepared by a
  single source
• Quicker turn round as not waiting for other data
  sources
• Single contact for resolving issues
• Resubmission less of an issue
• Vacancies and occasional teacher details can be
  include in the same file

24
Scenario 2
Jan School returns own details (single file) LA
returns details for own contracted staff (single
file)
Slides as previous
25
COLLECT
Establishment 3001
Establishment 3002
Local Authority
Vacancies/ Occasional Teachers
Vacancies/ Occasional Teachers
Staff Details
Staff Details
Staff Details
Contracts
Contracts
Contracts
Absences
Absences
Absences
Role
Additional Payments
Role
Additional Payments
Role
Additional Payments
26

• Benefits
• Less matching issues, as less likely to be cross
  school discrepancies as return prepared by a
  single source
• Quicker turn round as not waiting for other data
  sources
• Single contact for resolving issues
• Resubmission less of an issue
• Absences can be shown at school level
• Vacancies and occasional teacher details can be
  include in the same file

27
Scenario 3
Jan School returns part details for its
workforce members LA returns remaining details (1
file each, full module supplied)
28
School Return
Header
Staff Details
Vacancies/ Occasional Teachers
Absences
29
Header
LA Return
Staff Details (minimum set only)
Contracts
Role
Additional Payments
30
COLLECT
Establishment 3001
School
LA
Header
Header
Vacancies/ Occasional Teachers
Staff Details
Minimum Set
Minimum Set


Staff Details
Contracts
Contracts
Absences
Absences
Role
Additional Payments
Role
Additional Payments
Vacancies/ Occasional Teachers