401ST MILITARY POLICE COMPANY

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401ST MILITARY POLICE COMPANY
Property Accountability 1LT Alexis Marks
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References

• FM 10-27-4, Organizational Supply for Unit
  Leaders, 21 Jul 94
• AR 710-2, Inventory Management Supply Policy
  Below the Wholesale Level, 31 Oct 97
• AR 735-5, Policies and Procedures for Property
  Accountability, 31 Jan 98
• DA Pam 710-2-1, Using Unit Supply System (Manual
  Procedures), 31 Dec 97
• Update 2-14, Unit Supply Update, 28 Feb 94

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Agenda

• Responsibility
• Types of property
• Accountability documents
• Inventories
• Accountability adjustments
• Supply discipline

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Definitions
Accountability The obligation of a person to keep
an accurate formal record of property issued to
him or her Responsibility The obligation of a
person to ensure that government property
entrusted to his or her possession, command, or
supervision is properly used and cared for and
proper custody and safekeeping are provided
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Types of Responsibility
Command Supervisory Direct Custodial Personal
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Types of Responsibility
Brigade
Command Responsibility
Battalion
Custodial Responsibility
Company
Platoon
Direct Responsibility
Supervisory Responsibility
Section
Squad
Personal Responsibility
Individual
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Types of Property
Real land and structures Personal Nonexpendable N
ot consumed in use Keeps its original
identity Durable Not consumed in use Keeps its
original identity Expendable Consumed in
use Loses identity in use Not consumed in use but
unit price less than 100
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Requirements for Accountability
Real Property book Nonexpendable Property
book Durable Hand receipt Durable hand tools
Hand receipt Expendable No hand receipt
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Accountability Documents
Property Book Hand Receipt Property Listings DA
2062 (Hand Receipt) DA 3161 (Request for Issue or
Turn-In) DA 3749 (Equipment Receipt)
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Lock and Key Accountability
Lock and key custodian Key box Lock and key
record Lock and key control register Inventory Cha
nge of combinations
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Inventories
Annually Primary hand receipt holder Semiannually
Controlled crypto items Quarterly Sensitive
items Monthly Weapons and ammunition 10
cyclic inventory Various OCIE Upon
receipt Receipt of property Upon change Change of
hand receipt holder Upon change Change of PBO As
needed Command directed
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Accountability Adjustments
Causative Research No negligence Negligence DA
4949 Cash Collection Voucher Commanders
Statement of Charges Statement Report of
Survey AR 15-6 Investigation
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Report of Survey
Initiation 15 days Investigation 40
days Adjudication process 20 days Notify
individual 30 days Provide to FAO 1 day
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Financial Liability
Failure, through negligence or misconduct, to
perform the duties inherent in accountability and
responsibility This failure is the proximate
cause of a loss to the US government
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Supply Discipline

• Conduct complete joint physical inventory before
  assuming command
• Check for and order needed publications
• Set up procedures for safeguarding government
  property
• Set up procedures for controlling durable items
• Set up procedures for controlling expendable items

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Supply Discipline

• Cover the methods for turning in excess property
  in the unit supply SOP
• Conduct property accountability classes quarterly
• Make sure property records are kept up to date
• Spot-check PLL for inventory accuracy and item
  demand history
• Periodically spot-check items on property records
  to ensure on-hand balances are correct

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Property Control

• Control access to storage areas
• Count all items when you inventory
• Emphasize control of hand tools, OCIE, and
  components
• Mark equipment
• Ensure proper training for supply personnel

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What It All Comes Down To
You can accomplish many things during a command
tour but still fail as a commander if you do not
maintain proper accountability of your
equipment. FM 10-27-4