GSFC Procurement Operations Division

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• Appointment and Training of Contracting Officers
  and Other Buying Authorities Outside of the GSFC
  Procurement Organization
• GSFC Procurement includes support to NASA
  Headquarters.
• This policy does not apply to Government purchase
  card holders,
• for which the training, etc. is different

• GSFC Procurement Operations Division
• Effective March 1, 2006
• Updated January 10, 2007

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Contents

• Description
• General Criteria for Appointment
• Process
• Limitations
• Scope
• Thresholds
• Actual Authority
• Termination/Restriction
• Training Requirements
• Description

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Description of a Non-1102 Contracting Officer and
Other Buying Authority

• Non-1102 Contracting Officers are individuals
  appointed by the Center Procurement Officer who
  have limited authority to issue purchase orders,
  task and/or delivery orders, and other actions
  such actions requiring the obligation of funds.
• In addition to actual Contracting Officer warrant
  holders, the Procurement Officer may also appoint
  individuals to hold limited ordering authority
  for such actions as calls against Blanket
  Purchase Agreements (BPAs).

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General Criteria for Appointment

• A valid organizational need must be demonstrated
• The GSFC Procurement Officer must (in writing)
  appoint all Contracting Officers at GSFC
• Candidate must successfully complete 2-hour
  course from Federal Acquisition Institute and
  GSFC supplemental training
• Non-1102 obligation authorities are restricted
  (dollar value, organization covered, etc.)
• Note Contracting Officer Warrants other buying
  authorities are normally for only the procurement
  organization (NFS 1.603-2)they go to the GS-1102
  (Contract Specialist) Personnel Series

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Process for Obtaining Non-1102 Warrants and Other
Buying Authorities

• If the general criteria is met, a written request
  to the GSFC Procurement Officer may be submitted
• Use checklist form accompanying this policy for
  each non-1102 warrant
• Checklist is optional for other buying
  authorities (e.g., Blanket Purchase Agreement
  ordering) but all criteria must be addressed
• Include copies of course certificate(s)
• Requests are routed through the technical
  organization and the supporting procurement
  organization

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Limitations of Non-1102 Warrants and Other Buying
Authorities

• Limitations stated on the written warrant or
  other authority document
• Subject to particular organizational or
  programmatic area (e.g., training, facilities
  contracts, HVAC, GISS, etc.)
• Subject to dollar limitations (e.g., 3K, 10K,
  etc.)
• All authorities subject to requirements of law,
  executive orders, regulations, applicable
  procedures, clearances approvals
• Individuals must take regular ethics training as
  sponsored by the Office of Chief Counsel
• Individuals must do annual financial disclosure
  reporting

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Scope of Non-1102 Warrants and Other Buying
Authorities

• As of January 31, 2006, about 25 GSFC contracting
  officer warrants are for individuals outside of
  the procurement organization (i.e., non-1102s)
• Training
• Facilities Contracts
• HVAC Services
• HQ Building Services
• Printing Specialists
• Other buying authority take such forms as
  individuals authorized to issues calls under
  Blanket Purchase Agreements or place orders
  and/or make obligations for services such as
  printing

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Non-1102 Warrants and Other Buying Authorities
Thresholds

• GSFC has standard dollar thresholds for
  Contracting Officer warrants examples include
• 0 (Facilities Contracts)
• 3,000 (Training)
• 10,000 (Printing Specialists)
• 25,000 (GISS)
• 100,000 (Special needs)
• Other buying authorities vary with circumstances

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Actual Authority of Non-1102 Warrants and Other
Buying Authorities

• May enter into, administer, or cancel contractual
  arrangements
• May obligate (i.e., bind) the Government within
  limits of authority
• May make determinations findings
• Given wide latitude to exercise business judgment
• Authorities may not be delegated

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Termination/Restriction of Non-1102 Warrants and
Other Buying Authority

• GSFC Procurement Officer may terminate or
  restrict authority
• At any time
• For any reason
• For any length of time
• Authority automatically terminated when
  individual leaves the position that required the
  warrant/authority in the first place

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Training Requirements

• FAI Contracting Orientation Course
• 2-hour web-based course available at
  https//learn.dau.mil/html/clc/Clc.jsp
• Required for all non-1102 personnel with buying
  authority
• Must successfully complete this course one-time
  only
• Must obtain certificate showing successful
  completion
• NASA/GSFC Supplemental Basic/Refresher Course
• Required for all non-1102 authority holders
• Does not duplicate annual ethics training
• Does no duplicate annual financial disclosure
• Repeat/Refresher required every 5 years
• Training provided by GSFC Procurement Training
  Coordinator on an as-needed basis (i.e.
  instructor-led training)
• Go to site, then click on CLC 011, Contracting
  for the Rest of Us, where you can browse the
  course. However, to receive credit for the
  course, you must register and create an
  individual student account. Once you've done
  this, you can enroll for a particular on-line
  course. This course provides a general
  government-wide orientation to the procurement
  process. Be sure to get a printed certificate
  showing youve completed the course for credit.

DAU Defense Acquisition University