Automated legal deposit library in Norway

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Automated legal deposit library in Norway

• Kari Mathisen

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The National Library of Norway

• One organization two sites
• In Oslo 150 employees
• In Rana 200 employees
• Re-organised in 2004
• National Librarian
• Ass. National Librarian
• 7 directors
• 5 divisions

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The Repository Library

• Established in 1989 to increase the efficiency of
  resources in the Norwegian library system by
  offering
• Low demanded documents transferred from the
  entire Norwegian library community
• Legal deposited documents
• Central in the Norwegian interlending system
• One of the best perfomances in the ILL service in
  Nordic academic libraries in 2000

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Types of documents and services

• 500 000 monographs for lending
• 19 000 periodical titles for copying
• 22 000 microfilmed Norwegian newspapers for
  lending
• Surplus document service

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From stacks to ASRS

• 1990-2001
• Greater influx of document than expected
• High level cataloguing in Bibsys
• Large backlog in cataloguing and processing
• 1995A new store with mobile shelves (already
  too small)
• 1996-2000Long term planning to increase storage
  capacity
• 2000 ASRS was chosen
• 2001-2003 The Transitio project

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Why choose an ASRS?

• Spacesaving storing and effective retrieval
• One quarter of base area needed compared to
  traditional shelf storing
• Optimized collection development
• Easy, and low cost expansion

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Changes and challenges 2001-2003

• 1 mill. books, periodicals and microfilms moved
  several times
• 3500 shelf metres of periodicals re-catalogued
• 41 500 storage boxes, 1 mill. folders and 1 mill.
  items loaded into the storage
• 15 500 mobile shelves dismantled
• Communication between Swisslogand Bibsys

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The Automated Storage I

• A 890 m², l 60 m, h 14 m, w 14 m
• Exterior covered with wooden planking tomatch
  the surroundings (mountain)
• Steel pillars
• Floor is concrete
• Walls and floors are painted
• An enclosed bridge connects the storageto the
  retrieval centre

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The Automated Storage II

• 3 gangways, one for each of the Stratus robot
  fork lifts
• 43140 locations
• Two frequent zones
• 140 m of Powered rollers
• Max. 200 boxes in/out per hour
• Bar code readers all along the powered rollers

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The Storage Boxes

• Base 595x414 mm
• 3 different heights
• 4 different box types
• Max. weight 36 kg
• No lids
• Bar code as an identifier
• Contain folders with documents
• Made of 0,7 mm steel

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The Folders

• 1 book in each folder
• 1 or more periodicals in each folder
• 4 microfilms in 1 folder
• Bar code at the top
• Two last numbers in the code are coloured and
  written in large types

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Media

• All documents referred as media in the WMS
• Bar codes are unique identifiers
• The lending material has no permanent folders or
  boxes
• The copying material has permanent boxes and
  folders, but no permant location in the storage

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Warehouse Management System

• Runs the ASRS
• Communication with Bibsys
• Operators and super users
• Bar codes connect the units together box,
  folder and document
• Dynamic system

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The retrieval centre

• 3 workstations
• 3 operators
• PC, hand scanner and keyboard

• Loading in and out of the storage
• Collection development

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Handling the orders I
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Handling the ordrers II
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Famous visitors in the ASRS