TCP Supervisor Guide ESSCATS Time Entry Approval

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TCP Supervisor GuideESS/CATS Time Entry Approval

• Approval Process
• Reference Information
• Reminders
• Policies

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THE APPROVAL PROCESS

• Employees are required to enter time into SAP
  using the Cross Application Time Sheet (CATS).
• Below are important guidelines that will assist
  you in properly reviewing and approving time
  entries.

IMPORTANT GUIDELINES
Attendance/Absence Codes The following codes are
valid entries for TCP employee attendances and
absences.   Attendances RT- All time worked must
be entered as RT. Supervisors may approve time
exceeding 37.5 hours per week. Necessary
adjustments will be made by the ATS timekeeper to
reflect accurate T1 and T2 totals.   Absences
(all unpaid) NPC - authorized closing/early
release of state offices NPH - state holiday
NPU - unpaid absence

• General
• You must be role-mapped in SAP as a supervisor in
  order to approve time.
• We strongly recommend you review/approve employee
  time on a daily basis.
• Time is automatically forwarded to your
  supervisor if no action is taken after 48 hours.
• All time entries must be approved by noon on the
  last Friday of the pay period.
• Employees with no computer access must complete a
  paper timesheet. Timesheets must be signed by
  you and the employee and faxed to ATS by noon on
  the last Friday of the pay period.
• (Fax [phone])

• Work Schedules
• TCP Employees are on a flexible schedule
  (BFLX7017) (900 1630).
• This means
• Employees enter attendances and absences before
  lunch and after lunch (I.e. 800 1200, 1300
  1630).
• Note Full-day absences require only one entry
  (I.e. NPU 830 1700)
• Lunch hours are not entered.
• No daily substitutions are needed.

• 3 Easy Steps
• Enter ESS Workflow Inbox.
• Review and approve/reject time entry.
• Save transaction.

Call ATS at [phone] with any questions.
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1 Enter Your Workflow Inbox

• Log into ESS
• www.myworkplace.state.pa.us
• Your Workflow Inbox will appear at the bottom of
  the screen.
• 2. In the text column, double click on the line
  item submitted by your TCP employee.

Select the time entry for your TCP employee.
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2 Review Approve/Reject Time Entry

• 1. Highlight the entries you would like
  to review, or click on the Select All button
  (all unapproved entries will highlight).
• Verify accuracy of the following
• DATE
• HOURS (Must total a minimum of 7.5 hours/day.)
• ACTIVITY CODE
• This is the Work Order number associated with
  the assignment. IT MUST BE CORRECT to avoid
  billing errors.
• ATTENDANCE / ABSENCE
• TYPE (A/A Type)
• All time worked (even if overtime) must be RT.
  ATS Timekeeper will adjust if T1 or T2 code is
  appropriate.
• 3. Click on approve or reject.

2. Verify date, hours, activity code, and
attendance/absence type.
1. You can highlight and approve/reject one or
multiple entries at one time.
3. Click on approve or reject.
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2 Review Approve/Reject Time Entry
IF YOU REJECT AN EMPLOYEES TIME

• Type your comments in the space provided.
• You are required to enter a separate explanation
  for each day you reject.
• Click Save.
• The employee will receive an email via Outlook.
  They must re-enter their time and re-submit a
  corrected time entry for approval.
• (Please give the employee sufficient notice to
  correct and resubmit time prior to pay processing
  deadlines!)

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2 Review Approve/Reject Time Entry
1. Click Save to exit. NOTE WHEN YOU
APPROVE an employees time, they will not receive
notification. Their hours are automatically
entered into SAP.
Note the status changes to Pending after you
approve/reject time.
This screen will reappear after you
approve/reject time entry. Click save to exit.
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3 - Save Transaction
Click on the green checkmark.
John Smiths
Click on yellow arrow to exit this screen.
NOTE
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3 - Exiting ESS
Refresh will clear approved items from your in
box. Click on Red X to properly exit ESS.