Mountain Plains Regional Office Consultants meeting

1
STREAMLINING SPONSOR MANAGEMENT PLANS

• Mountain Plains Regional Office Consultants
  meeting
• Missoula, Montana
• October 5-9, 2009

2
KANSAS CACFP DETAILS

• 297 Sponsoring Agencies
• Includes Independent and Multiple Site Sponsors
• 209 Independent Institutions
• 62 Sponsors of Multiple Center Sites
• 374 center sites
• 1 unaffiliated center site
• 21 Sponsor of Homes
• Approximately 4,500 homes participating
• 7 Sponsors of Homes have child care centers as
  well
• 5 Sponsors of Adult Day Care Sites
• 1 Sponsors of Adults has emergency shelters as
  well

3
SIMPLIFIED MANAGEMENT PLAN

• Basic Program Information
• i.e. contact person, days of operation, etc.
• Basic Program Requirements
• i.e. site information, number of monitoring
  visits per year, etc.

4
TWO MANAGEMENT PLANS

• Sponsor of Homes
• 19 Sections and Attachments

• Sponsor of Centers
• 12 Sections

• General Information
• Civil Rights Compliance
• Provider Information
• Home Visits
• Recruitment
• Tiering Information
• Provider Assistance Training
• Staff Assistance Training
• Menus
• Meal Attendance Provider Claims
• Parent Surveys
• Provider Deficiencies
• Seriously Deficient Process
• Appeal Process
• Sponsor Claim for Reimbursement
• Provider Reimbursement
• Administrative Procedures
• Center Administration
• Schedules to the Management Plan

• General Information
• Civil Rights Compliance
• Center Information
• Site Visitation
• Staff Assistance Training
• Menus
• Meal Attendance
• Income Eligibility Categories Summary
• Sponsor Claim for Reimbursement
• Administrative Procedures
• Record Keeping Forms (Attachments)
• Schedules to the Management Plan

5
Locked Sections(Headings, Bulleted Points,
Required Items)

• Unlocked Sections
• (Table cells, Additional Information Sections)

6
Required for Everyone
Additional Details are Required
Sponsors Have the Option to Add Additional Details
7
SCHEDULES

• Sponsor of Homes

• Sponsor of Centers

• Job Title and Descriptions
• Sponsors Outside Employment Policy
• Memo to Staff Regarding Announce or
• Unannounced Reviews
• By-laws for the Board of Directors
• Sponsors Organizational Chart
• List of Board Members
• Minutes of Board of Directors Meetings
• Sponsors Tentative Plan for Staff Training

• County Approval
• Job Title and Descriptions
• Staff Members
• Sponsors Outside Employment Policy
• List of Board Members
• By-laws for the Board of Directors
• Minutes of Board of Directors Meetings
• Sponsors Organizational Chart
• Provider Training Presentations
• Home Study Training
• Equipment Inventory

8
ATTACHMENTS

• Sponsor of Homes

• Sponsor of Centers

• Informational Brochure
• Review Forms
• Menu Records
• Daily Meal Attendance Forms
• Child Enrollment Form
• Meal Evaluation Form
• Tier Notification Form
• Staff Mileage Form
• CACFP Task Log/Time Log
• Parental Notification
• Review Forms for Center Sites (if applicable)
• Menu Records for Center Sites (if applicable)
• Daily Meal Attendance Forms for Center Sites (if
  applicable)

• (Section 11)
• Center Site Visitation Form
• Menu Documentation Form
• Menu Documentation For m- Infants
• Meal Attendance Form
• CACFP Enrollment Form
• CACFP Nonprofit Food Service Fund Ledger
• CACFP Task Log/Time Log
• Monitoring Staff Standards

9
SAMPLE FORMS

• Sponsor of Homes

• Sponsor of Centers

• Building for the Future
• Home Visit Form
• Mileage Form
• Tier Notification Form
• Time/Task Log
• And more

• Income Eligibility Categories Summary
• Building for the Future
• Nonprofit Food Service Fund Ledger
• CACFP Enrollment and Income Eligibility Form
• Meal Attendance Rosters
• Center Site Visitation Form
• And more

Home sponsors tend to make their own forms.
Centers seem to use ours more often.
10
REVISING PAGES
Sponsors will make changes to a specific area and
send only the updated pages annually. If changes
occur for everyone, we highlight the changes and
ask for the specific pages to be returned.