Microsoft SharePoint Portal Server 2001

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Microsoft SharePoint Portal Server 2001
Vjeran BuelicMicrosoft
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Agenda

• Introduction to SharePoint
• Document Management
• Indexing and Search
• SharePoint Portal
• Summary

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Introduction To SharePoint What Is SharePoint?

• A rich server for knowledge workers to easily
  find, share, and publish information
• Delivers dramatic new value to Windows and
  office users
• Brings together and makes mainstream
• Search and intranet portals
• Document management
• Collaboration application platform
• Built on the Web Storage System

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Introduction To SharePoint Features

• Access information from multiple sources and in
  multiple formats
• Centralized way to share and organize
  information among a workgroup
• Coordination among multiple authors
• Powerful and flexible search capabilities

Documentlibrary
Partner Web site

Workgroup
File shares
Competitor Web site
Tracking database
Team Web site
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Introduction To SharePoint How SharePoint
Delivers
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Document Management Workspaces

• Collection of folders and tools for organizing,
  publishing, andsearching content
• Organizes information at a department or team
  level
• Multiple Workspaces can be used
• Each workspace has its own portal, categories
  and configuration
• Up to 10 workspaces per server

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Document Management Folders

• Standard folders
• Document profiles
• Security
• Indexes
• Categories
• Enhanced folders (standard )
• Check in/Check out
• Version history
• Approval routing

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Document Management Security

• Simple, role-based, per-folder settings

Reader Author Coordinator
view published docs create and edit docs
set folder policy
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Document Management Accessing SharePoint

• Client extensions
• Extensions to Office 2000/XP applications
  available through the file menu
• Extensions to SharePoint folders available
  through Web folders (Network Places)
• Browser
• Via the Digital Dashboard portal(accessible to
  Navigator/Internet Explorer 4.0 and higher)

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Document ManagementPortal
Web-based DM
Customizablehome page
Rich search
Category browsing
Subscriptions
Digital dashboard framework
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Document Management Version Control, Check
In/Check Out

• Simple, integrated file history

File Share
SharePoint
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Document Management Document Profiles

• Metadata describing document (default or custom)
• Helps organize and find documents
• Eliminates complex folder hierarchies

File Share
SharePoint
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Document Management The Metadata Payoff
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Document Management Document Publishing

• Author signals that a document is ready for
  readers to see

File Share
SharePoint
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Document Management Approval Routing
Parallel Single
Serial
Parallel All
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Indexing And SearchMultiple File Formats

• Out of the box
• Office docs
• Word, PowerPoint, Excel
• HTML, plain text
• TIFF (New IFilter)
• Downloadable from vendor Web site
• Adobe PDF
• Corel WordPerfect
• Implement your own Ifilter

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Indexing And Search Categories

• Hierarchical organization of content by topic
• Find information easily by browsing
• Category assistant
• Auto-categorizes incoming content
• Train system to recognize categories
• Efficient support vector machine algorithm from
  Microsoft Research
• Need 10-15 training docs per category and gt 5
  categories

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Indexing And Search Best Bets

• Displayed at the top of search results list
• Directs users to most appropriate information
• Selected by coordinator for specific keyword or
  category queries
• Apply to Categories and Keywords

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Indexing And Search Subscriptions

• Be notified about changes to searches, documents,
  categories, folders
• Portal notification
• E-mail notification
• Highly scalable notification engine
• Each document is compared against subscriptions
  as it is indexed
• System supports tens of thousands of registered
  queries

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Indexing And Search Flexible Indexing Options
User queries
Propagates
SearchServer
DedicatedIndex Builders
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SharePoint Portal Overview

• Key features
• Customizable home page
• Rich search and browsing over heterogeneous
  content
• Proactive notification delivery
• Web document management
• Implemented with Digital Dashboard 2.0
• Supports multiple browser/OS combinations
• Windows, Macintosh, Solaris
• Internet Explorer, Navigator

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SharePoint Portal Extensibility

• Customizable layout and content
• Import or create Web parts
• SharePoint (search, categories, ...)
• Internally developed (events)
• External (news, stocks, )
• Business intelligence (sales)

Portal
Web parts
Web parts
Web parts
External info
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Summary Features

• Access information from multiple sources and in
  multiple formats
• Centralized way to share and organize information
  among a workgroup
• Workspaces
• Customizable digital dashboard portal
• Office 2000/XP and Web folder integration
• Coordination among multiple authors
• Check in, check out, versioning, approval,
  publishing
• Powerful and flexible search capabilities
• Search, categories, keywords, best bets

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Deployment Server Requirements

• Does not require Active Directory
• Does not require Exchange Server
• Requires Windows 2000 Server SP1
• Localization
• English, Japanese, German
• Italian, Spanish, French
• Hardware
• P3 600MHz, 256MB RAM

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Deployment Client Requirements

• SharePoint client extensions
• Web folders
• Windows 2000, Windows 98, Windows NT 4.0
• Office integration
• Office 2000 or Office XP
• Hardware
• P2 300MHz, 64MB RAM
• Browser client
• Navigator 4.0, Internet Explorer 4.0 or greater

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