Draft Version BURLINGTON COUNTY COLLEGE

1
Draft VersionBURLINGTON COUNTY COLLEGE
Electronic White Board Training Session

• Prepared by Martin Edsell, 7-28-2002.
• Go to Next Slide by pressing Page Down key.
• Go to Previous Slide by pressing Page Up key.
• Go to Table of Contents by clicking on the
  navigation icon ?

2
Table of ContentsClick on one of the links
below to go to the beginning of that
section.Click on navigation icon (lower right of
any slide) to return to this page.
Introduction and Overview White Board Slides 3-11
The Electronic Pen Slides 12-15
Softkeys Presentation Tools Slides 16-29
Softkey Editor Slides 30-36
The Virtual White Board (VWB) Slides 37-47
Printing VWB Notes Slides 48-53
Exporting/Saving a VWB Page Slides 54-58
Saving an Entire VWB Session Slides 59-68
Using SlideShow Slides 69-78
Acknowledgements Additional Resources Slides 79-81
3
Introduction

• This presentation is the property of Burlington
  County College and is designed for in-house staff
  training on the use of an Electronic White Board.
  
• The presentation consists of approximately 80
  PowerPoint slides, containing graphics, sound,
  and text.
• The presentation takes approximately 30-45
  minutes to view.
• Use of MS-PowerPoint 2000 is recommended (for
  animated graphics), as well as the use of
  speakers/headphones.
• Best viewed at 800 x 600 or higher resolution.
• Go to next slide by pressing Page Down key.
• Go to previous slide by pressing Page Up key.

4
Introduction (continued)

• A complete set of these slides, along with a
  companion tutorial, is available for viewing
  and/or download from the following website
• staff.bcc.edu/ETC/EWB
• For assistance, please contact Martin Hoffman in
  Parker-311A, Ext. 7782, email mhoffman_at_bcc.edu
• Copies of this slide presentation and the
  companion tutorial are also available on CD-ROM
  discs, which can be borrowed from Martin Hoffman
  or from the BCC Libraries at Pemberton and Mt.
  Laurel.

5
Overview Interactive Presentation Manager (IPM)

• A digital electronic white board and pen,
  connected to a PC and an LCD projector, creating
  a 77 diagonal interactive projection screen.

Interactive Products Division Numonics
Corporation ISO 9001 Certified
6
Interactive Presentation Manager (1 of 3)

1. Can be used like a regular white board to write
   class notes, draw diagrams, etc.
2. Can also be used to run a computer, allowing the
   presenter to control the computer environment
   with the pen while remaining in front of the
   audience.
3. All computer functions are transferred from the
   PC to the IPMs electronic pen.
4. IPM allows you to develop and deliver multimedia
   presentations easily, using the customizable
   Softkeys (located on either side of the white
   board).

7
Interactive Presentation Manager (2 of 3)

1. The Softkey Editor allows you to directly link
   Softkeys to any program or file available on the
   computer.
2. With one touch of the multimedia pen, you can
   play audio/video files, launch applications, and
   open documents.
3. You can also annotate screens and save them for
   later distribution or use in a slide
   presentation. For example, many of the screens
   you see in this presentation were saved from IPM.

8
Interactive Presentation Manager (3 of 3)

• Allows you to
• write class notes on the electronic white board
• launch and control various applications, such as
  Word Excel C I.
  E. Netscape
• capture/re-use information
• save/email/print screens
• create run slide shows

"Snapshot"
9
How to Set Up the Interactive Presentation
Manager (IPM)

• First attach all cables to the white board, the
  LCD projector the computer
• serial/power cable to the COM port of computer,
  with other end of cable to underside of pen tray
  on IPM.
• Then plug in IPM board.
• Then turn on LCD projector.
• Then turn on computer.
• Attach electronic pen and recharge cable to IPM
  jack (adjacent to serial cable on underside of
  pen tray).
• Then calibrate the pen (the pen needs to line up
  with the on-screen cursor).

10
Calibration

• Whenever the IPMs mouse cursor does not line up
  with the pen tip, you must calibrate the IPM pen.
  
• Calibration should always be the first thing you
  do when using the board.
• To calibrate the IPM pen
• first click the ltCalibrategt Softkey ( 20)

• then click the ltCalibrategt button (2nd from left
  on the bottom of the screen)

• then follow the onscreen instructions, clicking
  all four corner markers in order.

11
Calibration (continued)

• Once the pen has been calibrated, you can
• use the Virtual White Board (Softkey 19)
• launch applications
• create/load/save documents
• print documents (requires a printer)
• browse the WWW (requires I.S.P.)
• get On-line Help (Softkey 18)

12
Electronic Pen

• The pen is battery operated (can be used with the
  recharging cord).
• If the pen is idle for a period of time it goes
  into sleep mode-- to use the pen again, tap
  the screen.
• The pen functions like a mouse
• (hover over the board point)

• The pen has 2 parts, the white tip switch the
  red side button
• white tip switch left mouse button (used to
  click, double-click, and drag)
• red button (side of pen) right mouse button
  (used to right-click)
• white tip switch electronically write on board
• white tip switch select a Softkey
• use pen tip or the red side button, NOT both at
  the same time

13
Mouse / Pen Actions

• Five basic actions can be performed using a mouse
  or the pen
• Point Roll the mouse around on the tabletop (or
  let pen hover over board). Used to move the
  pointer to a particular position on the screen.
• Click Press and release the left mouse button
  (or pen tip) once quickly while the pointer is
  positioned on an icon, menu item, or object.
  Used to select commands and text, or to
  reposition the Insert-bar (I-bar) text cursor.
• Double-click Press and release the left mouse
  button (or pen tip) twice in rapid succession.
  Used to select and execute an application on the
  desktop.
• Drag Press and hold the left mouse button (or
  pen tip) while sliding the mouse (pen) on the
  desk (board). Used to move objects, or to select
  text.
• Right-click Press and release the right mouse
  button (or pens red side button) once. Used to
  make a shortcut menu appear, or to drop a
  Presentation Tool that was previously selected.

14
Shapes of the Mouse CursorThe appearance
and function of the mouse cursor varies,
depending on what you are pointing at on your
screen

• Pointing arrow Used to select an item by pointing
  at and clicking on it. (appears when pointing
  at icons, buttons, scroll arrows, etc.)
• Insert-bar Used to modify and edit text, and to
  position the text cursor in text boxes.
  (appears as a blinking I on text
  editing screens)
• Wait Hourglass Used to indicate that you should
  wait while Windows processes the command.
  (appears after clicking on an icon)
• Resize arrow Used to change the size of a window
  by dragging its border. (appears when you point
  at the border of a window)

15
Shapes of the Mouse Cursor(continued)
Move arrow Used to move an object by dragging
it. (appears when pointing at a window border
or on a selected object) Hand Used in Help or
Web browser windows to jump to links, terms,
or definitions. (appears when pointing
at hyperlinks - underlined terms/topics)
Crosshair Used to draw a box or an ellipse while
clicking and dragging. (appears when you have
selected certain drawing tools)
16
Softkeys

• Identical strips of 20 icons on both the left
  right sides of the electronic white board.

• Softkeys 1-17
• have symbols or numbers on them,
• can be re-defined using the Softkey Editor,
• you can save an unlimited number of Softkey
  definitions,
• hover over a Softkey with pen to get a tool
  tip.
• Softkey 18 Online Help
• Softkey 19 Virtual White Board (VWB)
• Softkey 20 Calibrate Pen

• Used to activate the IPM Presentation Tools
  (with an electronic pen).

17
Default Softkey Settings
1. Next Slide 2. Previous Slide 3. End Slide Show 4. Annotation Pen - Red 5. Annotation Pen - Black 6. 7. Rubberstamp 8. Eraser (selective) 9. Clear Screen (erase all notes) 10. Reveal (one line at a time) 11. Spotlight 12. Zoom (2x) 13. Applause 14. Virtual Keyboard 15. Snapshot 16. Unassigned 17. Unassigned 18. IPM Online Help 19. Launch VWB 20. Calibrate Pen
Highlighter
18
Presentation Tools

• Select a Presentation Tool by clicking on a
  Softkey.
• Deselect (or drop) a Presentation Tool by
• hovering over the board right-clicking (red pen
  switch)
• or clicking on Softkey 3 (Stop/Escape).
• Presentation Tools allow you to customize your
  presentation
• change background pen color, size, or width
• highlight and/or spotlight material
• zoom (double sized image, useful for visual
  disabilities)
• slowly reveal material, one line at a time from
  top
• activate sound and video files
• take Snapshots of screens, including your
  annotations
• show previously saved snapshots as slides

19
Softkey Presentation Tools 1, 2, 3

• 1 Next Slide advances to next slide
• (same as Page Down key)
• 2 Previous Slide advances to previous slide
• (same as Page Up key)
• 3 End Slide Show (same as Esc key)

20
Softkey Presentation Tools 4 5

• 4. Annotation Pen - Red
• 5. Annotation Pen Black
• You can write notes diagrams, underline, etc.
  on any VWB screen, and on top of any Windows
  screen.
• You can change color, size, and width of the pen.
  
• Note the selected annotation pen must be
  configured to retain annotations in order for
  your written notes to remain on the screen (for
  example, before taking a Snapshot of the
  screen).

21
Softkey Presentation Tools 6, 7, 11 12

• 6 Highlighter - you can change color width
• 7 Rubberstamp - places an arrow on the
  screen wherever you click
• 11 Spotlight - darkens the screen except for
  a spotlighted oval area
• 12 Zoom - doubles the screen image size

Highlighter
22
Softkey Presentation Tools 8, 9 10

• 8 Eraser - selectively erases notes/highlights
• 9 Clear Screen - erases all annnotations at
  once
• 10 Reveal - reveals screen one line at a time
  from the top as you drag pen down the screen

23
Softkey Presentation Tool 13

• 13 Applause - can be set up to play sound or
  video files
• Look for files with extensions .wav, or .mov
• In Windows-98 look under
• C\Windows\Media\
• C\Program Files\Plus!\Themes\
• In Windows-2000 look under
• C\WINNT\
• C\WINNT\Adobe\
• C\Program Files\NetMeeting\
• C\ Program Files\Windows NT\Pinball\
• C\WINNT\Media\Microsoft Office 2000\
• C\Program Files\Common Files\Network
  Associates\Alert Manager\
• C\Program Files\Microsoft Visual
  Studio\MSDN98\98VSa\1033\ Samples\VB98\MCI\

24
Softkey Presentation Tool 14

• 14 Virtual Keyboard will appear on VWB
  screen. Allows you to key in information to an
  application using the electronic pen.

25
Softkey Presentation Tool 14 Virtual Keyboard
(continued)
The Virtual Keyboard can be used to type
information, instead of having to walk back to
the computer in the room. The example here shows
using the keyboard in Excel.
26
Softkey 15
"Snapshot"

• 15 Snapshot - allows you to save a picture of
  a screen, including any notes that you have
  written.
• Saving a snapshot is not the same as saving text.
  When you save a snapshot, you can later insert
  this graphic into Word, Excel, etc., but you
  cannot edit it like text.
• Also if you want your written annotations to be
  saved along with your screen (when you take a
  snapshot), then be sure the pen is set to retain
  annotations.
• Do this by selecting ltStartgt, ltProgramsgt,
  ltInteractive Program Managergt, ltSoftkey Editorgt.
  Then ltDefinegt Softkey 4 or 5. Then select
  ltAnnotation Pengt from the Presentation Tools
  dropdown menu. Then check the box labeled
  Retain Annotations.

27
Softkey 15 Snapshot (continued)

• The default setting for Snapshot will capture the
  entire screen.
• To take a snapshot of just part of the screen
• First, using the Softkey Editor, redefine the
  ltSnapshotgt Softkey (so that it will save just the
  part of the screen that you select).
• Next annotate your page, if desired.
• Lastly, click on the ltSnapshotgt Softkey (15),
  then drag the pen over the area you want to
  capture. (Drag from upper left to lower right,
  and do not lift the pen from the board until the
  entire area you want is selected.)

28
Softkey 18

• 18 On-line Help allows you to find
  information about Presentation Tools and other
  topics.

Click on one of the Help buttons to get
information on that topic.
29
Other Presentation Tools

• Remember, you can use the Softkey Editor to
  change the default settings for Softkeys 1-17,
  to customize them to your liking.
• Here are a few other Presentation Tools that can
  be attached to a particular Softkey by using
  the Softkey Editor
• Clock
• Countdown Timer
• Subliminal Message
• Ticker Tape

30
Softkey Editor (1 of 6)

• To define or redefine a Softkey
• Start by clicking on ltStartgt, ltProgramsgt,
  ltInteractive Program Managergt, ltSoftkey Editorgt
• or by double-clicking on the Softkey Editor icon
  in the system tray at the bottom right of your
  screen

31
Softkey Editor (2 of 6)

• Then click ltDefinegt for the Softkey you want to
  change

32
Softkey Editor (3 of 6)

• After clicking ltDefinegt for the particular
  Softkey you want to change, a Special Commands
  menu will appear

33
Softkey Editor (4 of 6)

• In the Special Commands menu, select the
  Presentation Tool, Keyboard Command, Application,
  or File that you want to change by clicking on
  the appropriate radio button ltSelectgt, ltRungt,
  ltOpengt, etc.
• After clicking ltOKgt, specify the desired
  properties for the Tool, Command, Application, or
  File that you have selected.

34
Softkey Editor (5 of 6)

• After specifying the desired properties that your
  Presentation Tool, Keyboard Command, or File is
  to have, you must then save the Softkeys to
  activate them.
• click on ltSavegt, type in a filename, and then
  click on ltSavegt again (automatically given an
  .sky extension)

35
Softkey Editor (6 of 6)

• You can open a previously saved Softkey file
• first, in the Softkey Editor window, click on
  ltOpengt
• then, from the Open Softkey Definition File
  dialog box, select the Softkey file (.sky) that
  you want.
• lastly click on ltOpengt

Pick ltOpengt from the Softkey Editor to open the
location where Softkey files are saved.
36
Basic Softkey Information

• Note The following Softkeys do not work when you
  are in the Virtual White Board
• Annotation Pen (Softkeys 4 5)
• Highlighter (Softkey 6)
• Eraser (Softkey 8)
• Reason You already have pens, highlighters, and
  eraser when you are in Virtual White Board.

37
Virtual White Board (VWB)

• (not to be confused with a Volkswagen Beetle)

• use electronic ink to write notes and highlight
  screens
• take snapshots of screens, then
  save/print/email them
• you can save 255 bitmap snapshots per session,
  and up to 999 sessions total
• copy-and-paste both notes and screens for re-use
  in other documents/programs
• use Softkeys to control the slide presentation

• Launch VWB by clicking on Softkey 19
• Includes Presentation Tools

38
When you launch VWB, this is what you see
This is the default white screen.
39
VWB Notepad Background
Notepad is one of ten alternate backgrounds you
can pick.
40
VWB Precision Graph Paper Background
This is another sample background.
41
To Select a Different VWB Background

1. Click on ltFormatgt
2. Then click on ltOptionsgt
3. Then click on the ltPagegt tab
4. Then click arrow for ltPresetsgt
5. Then select the background you want
6. Lastly click ltOKgt

42
Selecting a VWB Background (continued)
43
To Select a Pen Color in VWB
44
To Select the Highlighter in VWB
45
To Change Pen Width in VWB
46
To Select the Eraser in VWB
47
Advance/Reverse Slides Undo in VWB

• Note Undo button is the same as in other MS
  applications.

48
Printing Your VWB Notes

• If you have an attached printer, you can print
  notes by using the standard print button on the
  toolbar.

49
Printing Alternative in VWB

• Select ltFilegt, ltPrintgt for the current VWB page,
  or ltFilegt, ltPrint Allgt for the entire session.

50
Print Without VWB Background

• Sometimes you may wish to disable background
  printing, to save on toner cartridges.

51
Viewing a VWB Session

• Thumbnail Viewer shows you small views of all
  pages in your session
• select ltViewgt, ltThumbnail Viewergt,
• or click on the Thumbnail Viewer toolbar button.

52
To Jump to a Page in VWB Thumbnail Viewer

• Click on the desired page to jump to it.
• Be sure to click on the minimized page itself and
  not on the caption Page x.
• Then you will be able to write on this page.

53
Select a Page in VWB Thumbnail Viewer(for
Printing, Copying, or Exporting)

• Right-click over the page (hold pen close to
  board and depress the red side button).
• The page number will highlight red.

54
Export/Save a VWB Page (1 of 3)

• You can save a VWB page in one of nine formats
• First open Thumbnail Viewer (ltViewgt, ltThumbnail
  Viewergt)
• Then select one page by right-clicking on it,
• or select all pages with ltSelectgt, ltSelect Allgt

55
Export/Save a VWB Page (2 of 3)

• Next under ltFilegt in the Thumbnail Viewer, select
  ltExport Pagegt.

56
Export/Save a VWB Page (3 of 3)

• Lastly, in the Export Page dialog box, type your
  filename, pick one of the nine file formats, and
  click Save.

This is where you title the page. The page is
saved in the Sessions folder as a .jpg, .png,
.pct, .pcx, .tga, .tif, .bmp, .wmf, or .emf file.
You can open this page later in VWB by selecting
ltFilegt, ltOpengt Also, if you want to email
notes, this is where you will find the document
to attach.
57
Copy Paste a VWB Page into MS-Word(An
Alternative to ExportSave)

1. First go to the VWB page that you want to copy
2. Then select ltEditgt, ltCopy Currentgt(this copies
   the current page to the Clipboard)
3. Then open a document in MS-Word
4. Then position your cursor at the place in the
   document where you want the VWB page to appear
5. Finally select ltEditgt, ltPastegt

58
VWB Copy Paste Example

• ltEditgt, ltCopy Currentgt(from VWB)

(into Word)
ltEditgt, ltPastegt?
59
Saving an Entire VWB Session (1 of 4)

• You can save all VWB pages from your session at
  once (not just one page at a time).
• Pages are saved by default in the Sessions folder
  in a date-stamped file with a .vwb extension,
  with each page of the session numbered
  separately.
• However, giving your work a specific filename
  when you save it will help you to find it more
  easily later.

60
Saving an Entire VWB Session (2 of 4)

• First select ltFilegt, ltSave Asgt.

61
Saving an Entire VWB Session (3 of 4)

• You will then see the Save Virtual WhiteBoard
  File As dialog box.

62
Saving an Entire VWB Session (4 of 4)

• At this point give your session a new name and
  click ltSavegt. All of your VWB pages are saved in
  a white board file with a .vwb extension.
• Remember, in order to send notes to someone who
  does not have the VWB software, you will need to
• Export each VWB page as a separate picture
  (.jpg), or
• Copy and Paste each page into another
  application, or
• Save multiple pages using Pack Go (see next 5
  slides).

63
VWB Pack Go (1 of 5)

• Pack Go allows multiple pages from a VWB
  session to be compressed and saved into a single
  file for sending to others.
• A Pack Go file is an executable file that can
  be emailed or copied onto a disc and does not
  require the VWB application at the remote end in
  order to view it.
• Once the Pack Go executable file has been
  launched, the user may open and begin viewing the
  VWB session.

64
VWB Pack Go (2 of 5)

• To compress and save an entire VWB session as a
  Pack Go file
• First select ltFilegt, ltPack Gogt.

65
VWB Pack Go (3 of 5)

1. Then you pick either the current session, or a
   previously saved session.

This is where you pick either a current VWB
session, or a previous VWB session saved in Pack
Go.
66
VWB Pack Go (4 of 5)

1. File is saved by default in the PackGo folder.

67
VWB Pack Go (5 of 5)

• To open a Pack Go file that has been sent to a
  computer that does not have the VWB software
• Double-click on the file.
• The VWB Viewer will be installed.
• Once the VWB Viewer is installed, go to ltStartgt,
  ltProgramsgt, ltVWB Viewergt.
• Once the VWB Viewer has opened, click ltFilegt,
  ltOpengt, then select the VWB session file that was
  sent to you.

68
Where Presentation Manager Files Are Stored

• Inside the Interactive Presentation Manager
  folder, you will see five folders where files are
  stored
• Installed Files (IPM program executable files),
• Pack and Go (from VWBs Pack and Go),
• Sessions (from VWB),
• Slides (from Snapshot),
• Softkeys (from different saved Softkey sets)

69
SlideShow (1 of 10)

• SlideShow is an IPM application that allows you
  to create and arrange slide presentations using
• saved Virtual White Board screens (.vwb)
• saved Snapshot images of Windows screens (.bmp)
• other saved bitmap image files
• You can present this information in any order you
  desire.

70
SlideShow (2 of 10)

• To launch the SlideShow program
• Click on ltStartgt, ltProgramsgt, ltInteractive
  Presentation Managergt, ltSlideShowgt.

71
SlideShow (3 of 10)

• The IPM Slide Show screen will appear.
• Begin your SlideShow by clicking on ltInsertgt,
  ltNew Slidegt.

72
SlideShow (4 of 10)

1. The Select a File dialog box will appear.

To insert a VWB session, go to the IPM Sessions
folder, select the VWB session that you want to
insert, then click ltOpengt
73
SlideShow (5 of 10)

1. The Sessions Pages dialog box appears.

The dialog box displays Thumbnails of all the VWB
pages in your selected session. To insert a
page, right-click over the thumbnail of the
page(s) you want. (The page s will highlight
red). Then click the I icon. Your selected
page(s) will be inserted into SlideShow.
74
SlideShow (6 of 10)

1. To open an existing SlideShow, click ltFilegt,
   ltOpengt.

and the selected slide from the list appears on
the right side.
A list of the slides are then shown on the left
side of the screen...
75
SlideShow (7 of 10)

• SlideShow has three different view options
  Slide, Slide Sorter, and Slide Show.

Here we are showing the Slide Sorter View. The
other two views allow you to look at individual
Slides, or to run the Slide Show.
76
SlideShow (8 of 10)

1. To view the presentation from beginning to end,
   select ltViewgt, ltSlide Showgt.
2. Go to next slide by hitting Softkey 1 (Next),
3. Go to previous slide by selecting Softkey 2
   (Previous).
4. To end the show, select Softkey 3 (End Show).
5. In any of the three views you can use annotation
   pens and other Presentation Tools. Remember to
   use Softkey 15 (Snapshot) to save any notes you
   have added to existing slides.

77
SlideShow (9 of 10)

• To insert a slide, select ltInsertgt, ltNew Slidegt.
  Inserting a slide puts it at the end of the show.
  You can then drag that slide anywhere in the
  presentation.
• To duplicate a slide, first select a slide by
  clicking on it. A thin blue border identifies
  that slide. Then select ltInsertgt, ltDuplicate
  Slidegt. A duplicate of the selected slide will be
  placed at the end of the presentation. You can
  then drag the duplicate slide anywhere in the
  slide show as before.

78
SlideShow (10 of 10)

1. To run a show, select ltSlide Showgt, ltRun Showgt.

79
Acknowledgements

• Special thanks to the following BCC staff for
  their help and editorial assistance with this
  presentation
• Steven Burroughs
• Charles Grayson
• Martin Hoffman
• Clyde Leverett
• Michele Phillips
• Matt Powell
• Stacie Rueblinger
• Barbara Stewart

80
Additional Resources

• To view or download these slides
• staff.bcc.edu/ETC/EWB
• For on-line demo
• http//www.numonics.com/
• For latest product info
• http//www.interactivewhiteboards.com/
• For customer support
• Email numotech_at_numonics.com
• Phone [phone]
• To email Numonics company president
• president_at_numonics.com
• Postal Address Phone
• Numonics Corporation, Interactive Products
  Division 101 Commerce Drive PO Box 1005
  Montgomeryville, Pennsylvania, USA 18936 Phone
  [phone] FAX [phone]

81
End of Electronic White Board Training Session
THANK YOU!
? ? ? ? ? ? ? ? ?