Grzegorz Ambroziewicz

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CIRCA The IDA Collaborative Software Tool

• Grzegorz Ambroziewicz
• European Commission - DG Enterprise
• Ankara, 25 September 2003

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CIRCA v. 3.x Definition
Communication Information Resource Center
Administrator

• CIRCA gives private space on the Internet aiming
  to fulfill public administration needs such as
• sharing information
• viewing documents
• organizing meetings
• participating in discussions
• maintaining a web site
• being notified when a new document is uploaded

Private space for a Committee, working group
Interest group
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What CIRCA means .

• A network of servers managed by the European
  Environment Agency
• Several licenses provided to Member States
  Administrations
• A service under deployment by the Commission (DG
  RTD) for managing the 6th Framework Programme
• up to 15.000 interest groups
• up to 150.000 users
• An IDA generic service run by the Commission to
  serve its community of 1200 EU committees and
  groups
• current population is around 40.000 users
• a mission critical tool

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CIRCA v. 3.x Architecture
Physical site System Administrator Logical
instances/sites Site Administrator Interest
Group (IG) IG Leader
Private workspace for a group of people (Members)
that need to collaborate in the frame of a
working group or committee.
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To Access CIRCA

• An Internet Browser (IE or NS version 4.0 or
  higher)
• An Internet Connection
• An E-mail address to get the full benefit
• Your CIRCA personal User Id and password (you can
  self register)
• User Id userida1, userida8, _at_circa
• email address _____at_____
• Password xxxxxxxx

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CIRCA v. 3.x Members

• Registered CIRCA User (Domain cec)

EC Official
External

• Self-Registration
• Registration by the Leader
• Domain circa

The membership to a given Interest Group can only
be granted by its Leader(s)
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CIRCA v. 3.x Home Page
http//forum.europa.eu.int/
Click on the link of your CIRCA logical site
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CIRCA v. 3.x Access control
Get authenticated here to
Get access to your interest group(s)
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CIRCA v. 3.x Interest group(s)

• Access the Interest Group(s) of which you are a
  member
• Apply for a membership
• Update your CIRCA account
• Check your membership in the CIRCA site
• Access the Site Directory

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CIRCA v. 3.x IG Home Page
Search facility for new documents
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CIRCA v. 3.x - Directory

• information about Members

• Check the details of the Members
• Send a message to one or more members

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CIRCA v. 3.x - Classes

• access defined by class

List of default profiles Leader
administration Access only access Author
access-edit-post Contributor access and
post Secretary add contacts and
administrate Anonymous no access Registered
no access
The IG Leader can create a new class or modify an
existing one
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CIRCA v. 3.x - Library

• download documents and more

• View the sections of the Library
• Find information about documents
• Download documents
• Send documents to your own inbox
• Be notified and receive in attachment the new
  documents uploaded

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CIRCA v. 3.x Library

• be informed about the new documents uploaded

• 2 Types of Notifications
• Subscribe Alert message
• Download Receive the document in attachment

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CIRCA v. 3.x - Meetings

• check a meeting calendar and get relevant info
  
• participate in a chat

• See the meetings calendar
• Check a meeting entry for more specific
  information
• Decline or accept an invitation to a meeting
• Participate in a virtual meeting on-line

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CIRCA v. 3.x - Newsgroups

• participate in a forum

• Access a discussion forum
• Send a contribution to your own inbox
• Be notified by e-mail about any new contribution
  posted
• See an overall of articles posted for the same
  contribution

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CIRCA v. 3.x - Information

• links to other sites

• See links to external sites
• See sites hosted in CIRCA

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CIRCA v. 3.x E-mail

• use an internal e-mail to communicate with
  members

• Send e-mails to
• a Group
• a selected list of Members
• a news group
• Attachments can be added
• cc and return receipt

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CIRCA v. 3.x Edit preferences

• customize your access to the Interest Group

• Choose the language of the CIRCA interface
  EN-FR-DE
• Define the sorting and the viewing of the results
  page of the services
• Define the order of the preferred language

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CIRCA v. 3.x Benefits

• A group working tool for collaborative work over
  the Internet
• Immediate availability of documents
• Web-based exchange of information in a secure
  environment
• Fully customizable access control system and
  notification mechanism
• Customizable look and feel of the interface
• Decentralized management of the content

CIRCA is free of charge
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THANK YOU ! For more information about IDA

• IDA web site http//www.europa.eu.int/ispo/ida
• EU Portal http//europa.eu.int/public-services/
  
• CIRCA http//circa.cec.eu-admin.net/
• E-mail entr-ida_at_cec.eu.int