USPFO For Indiana Contracting Indianapolis, IN

1
USPFO For IndianaContractingIndianapolis, IN

• Lawrence Armed Forces Reserve Center
• Lawrence, IN

2
Lawrence Armed Forces Reserve Center

• Agenda
• Contracting Officer Comments
• Introductions
• Review Invitation for Bid (IFB) Contracting
• Overview of Project
• Visit Project Site

3
Lawrence Armed Forces Reserve Center

• We will present an overview of items relative to
  your bid submission and the resulting contract
• We can not cover all items in this Pre-Bid
  Conference however, the Contractor is
  responsible for compliance with all items of the
  IFB and contract

4
Lawrence Armed Forces Reserve Center

• In the Invitation for Bid (IFB) process, a public
  bid opening occurs when the bids are due
• There can be no discussion
• No correction of mistakes in most cases
• Award is always to the low responsible bidder

5
Lawrence Armed Forces Reserve Center

• On the Web
• Solicitation, Question Answer Documents,
  Amendments
• http//www.nationalguardcontracting.org/Ebs/Advert
  isedSolicitation.asp
• Plans Specifications

6
Lawrence Armed Forces Reserve Center

• Bid Submission
• SF 1442, (Blocks 14 20c)
• (Do not enter less than 30 days in block 17)
• Section 00100, Bidding Schedule
• Section 00600, Reps and Certs
• Acknowledge all amendments
• Bid Bon/Guarantee

7
Lawrence Armed Forces Reserve Center

• Bid Submission
• Send to Address in block 7 of SF 1442
• Had Carried Bids
• Deliver to address in block 7, SF 1442 prior to
  bid
• date
• Deliver to place of bid opening if hand carrying
  and attending the bid opening (USPFO Indiana)
• Mark front of envelope with Bid
• Due Date/Time 23 April 2009 at 1230 PM local
  time

8
Lawrence Armed Forces Reserve Center

• Section 0600 Representations, Certifications
  and Other Statements of Offerors
• Pages 17 19 must be completed and submitted
  with offer

9
Lawrence Armed Forces Reserve Center

• Page 2 of SF 1442, section 14
• Enter Cage Code and DUNS Number

10
Lawrence Armed Forces Reserve CenterSol.
W912L9-09-B-0002

• Bid Bond/Guarantee is required 20 but not to
  exceed 3,000,000.00 (FAR clause 52.228-1)
• Required to provide Performance and Payment Bonds
• Performance 100 of Contract Price
• Payment 100 of Contract Price
• 
  (Far Clause 52.228-15)

11
Lawrence Armed Forces Reserve Center

• This is a Fir Fixed Priced Contract
• Base Bid Lump Sum Priced Line Item 0001 (Page
  3)
• Alternate Bid Items 1- 7 Lump Sum Line Items
  0002 0008 (Page 3-6)

12
Lawrence Armed Forces Reserve Center

• Must Bid on ALL Items
• Failure to provide a price for all items will
  result in the rejection of the bid
• Bids Determined to be unbalanced will be rejected
  as non-responsive

13
Lawrence Armed Forces Reserve Center

• CONTRACT PERFORMANCE PERIOD
• The performance period is scheduled for 467 days
  after notice to proceed to include inspection and
  punch list.

14
Lawrence Armed Forces Reserve Center

• Late, Modified or withdrawn bid see FAR clause
  52.214-7, Page 9
• Preparation of Bids Construction FAR clause
  52.214-18, Page 18

15
Lawrence Armed Forces Reserve Center

• Some clauses are incorporated by reference
• Same force and effect as if given in full text
• Government can make full text available
• Full text is accessible via internet
• www.arnet.gov/far
• www.farsite.hill.af.mil
• www.dtlc.mil/dfars

16
Lawrence Armed Forces Reserve Center

• What if I Have A Question?
• Questions must be submitted in writing via e-mail
  to jack.noel_at_ng.army.mil
• mswaim_at_ago.in.gov
• (To include questions during this Pre-Bid
  Conference and Site Visit)

17
Lawrence Armed Forces Reserve Center

• How will my questions be answered?
• All questions, on a non-attribution basis, and
  the answers will be posted to the website
  http//www.nationalguardcontracting.org/Ebs/Advert
  isedSolicitations.asp
• If necessary, addendums issued by an amendment
  will also be posted
• Check website regularly and dont forget to
  refresh your web page!!!

18
Lawrence Armed Forces Reserve Center

• Required Central Contractor Registration (CCR)
• Must be registered prior to award
• During performance
• Through final payment of any contract
• 1-888-227-2423, or via the Internet at
• http//www.ccr.gov

19
Lawrence Armed Forces Reserve Center

• Equal Employment Opportunity (Page 12)
• Goals for female and minority participation
• 9.0 female participation
• 6.0 - minority participation
• Overtime Requirements
• Work in excess of 40 hours shall be compensated
  at a rate of 1 ½ times the basic rate of pay

20
Lawrence Armed Forces Reserve Center

• Davis-Bacon Act (1 of
  2)
• Pay employees at least once per week
• Wages and fringe benefits (or cash equivalent)
• Rates not less than those contained in the
  Department of Labor Wage Determination contained
  in the contract
• Prime responsible for checking subs payrolls for
  accuracy PRIOR to submission

21
Lawrence Armed Forces Reserve Center

• Davis-Bacon Act (2 of
  2)
• Rate for classification actually performed
• May be paid for more than one classification
  provided contractors payroll records accurately
  set forth time spent in each
• Prime contractor shall insert Davis-Bacon Act
  clause in any subcontracts
• Require subcontractors to include in any lower
  tier subcontracts

22
Lawrence Armed Forces Reserve Center

• Drug Free Work Force
• Contractor agrees to institute and maintain a
  program for achieving the objective of a
  drug-free work force
• Contractors shall not allow any employee to
  remain on duty who is found to use illegal drugs
• 52.223-6 and 252.223-7004

23
Lawrence Armed Forces Reserve Center

• Buy American Act
• Requires that only domestic construction
  materials be used in performing this contract
• 52.225-9
• Payment shall be made by Electronic Funds
  Transfer
• Unless the Government is unable to use EFT for
  one or more payments

24
Lawrence Armed Forces Reserve Center

• Payment Terms
• 14 days after receipt of proper payment request
• Receipt for bonds must accompany payment request
• Computer Generated Forms
• Any data required to be submitted on an agency
  unique from may be submitted on a computer
  generated version of the form PROVIDED there is
  no change to the name, content, or sequence of
  the data elements.

25
Lawrence Armed Forces Reserve Center

• Telegraphic Bids will not be accepted Faxed Bids
  will not be accepted
• Send Bids to address in Block 7 of the SF 1442
  (USPFO for Indiana, Contracting Office)
• Hand Carry Bid to USPFO for IN, 2002 South Holt
  Road, Indianapolis, IN
• If hand carrying on day of bid opening, allow
  time for check-in at the Front Gate.

26
Lawrence Armed Forces Reserve Center

• Determination of Low Bidder for purpose of Award
• Conforming responsive and responsible bidder
• Offering the lowest aggregate amount for the base
  bid, plus those ABIs (in order stated in bide
  schedule) That fall within available funds
• Will evaluate all bids on same ABIs
• If adding another ABI would make the award exceed
  funding for all offerors that ABI will be skipped

27
Lawrence Armed Forces Reserve Center

• ABI Evaluation Example (Base 4ABIs)
• The available funds are 100,000.

Both bids under
Both bids still under (95k/96k)
Over with this ABI (103k/103k)
Over with this ABI (101k/103k)
Under with this ABI (99k/100k)
28
Lawrence Armed Forces Reserve Center

• Site Investigation and Conditions Affecting the
  Work
• Any failure of the Contractor to take the actions
  described in FAR clause 52.236-3 will not relieve
  the Contractor from responsible for estimating
  for proceeding to successfully perform the work
  without additional expense to the Government
• The Government assumes no responsibility for any
  conclusions or interpretations made by the
  Contractor based on the information made
  available by the Government

29
Lawrence Armed Forces Reserve Center

• SCHEDULES (1 of 2)
• Progress Schedules and Reports
• Reference 52.236-15 Section 00800
• Applies to Progress Payments
• AF Form 3064 Contract Progress Schedule
• AF Form 3065 Contract Progress Report

30
Lawrence Armed Forces Reserve Center

• SCHEDULES (2 of 2)
• Designed to monitor contractors performance
  (prepared by contractor)
• Contains all salient characteristics (e.g., site
  work, demo, utilities, etc Bonds must be first)
• Comprised of 3 elements
• Reasonable
• Feasible
• Obtainable
• Critical Path Method (CPM)

31
Lawrence Armed Forces Reserve Center

• !!!NOTE!!!!
• NO TREES SHALL BE CUT DOWN BETWEEN 1 APR 30 SEP
• (Unless tree is less than 3 diameter measured at
  4 ½ (54) above grade)

32
Lawrence Armed Forces Reserve Center

• Request For Information (RFIs)
• Last date for submission of RFIs 13 Apr 09
• Last amendment issued NLT 16 Apr 09

33
QUESTIONS ???

• SITE VISIT FOLLOWS THIS BRIEFING