20062007 TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES SES WORKSHOP

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2009-2010
TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES (SES)
Partnering for Student Success -Part II-
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Agenda

• Welcome and Introductions
• SES Memo
• UH Evaluation
• Procedures and Guidelines
• Overview
• SES Process Chronology
• Program Responsibilities and Procedures
• Review of important documents
• Changes to Procedures and Guidelines
• SES Updates

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Presenters

• Daniel Williams
• Education Specialist, SES
• Gaye Terayama
• NCLB Resource Teacher

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Todays Outcomes

• Participants will receive
• Updated SES information
• 07-08 UH Evaluation results
• SES Procedures and Guidelines for SY 2009-2010

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Overview Purpose of SES

• Increase academic achievement of economically
  disadvantaged students in low-performing Title I
  schools

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UH Evaluation

• Judith Inazu
• Nancy Marker
• Julie Holmes
• Aiko Oda
• Dan Anderson
• Shuqiang Zhang

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BREAK
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Overview SES Proceduresand Guidelines

• Help all parties involved with the implementation
  of SES understand their roles and
  responsibilities

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Overview Proceduresand Guidelines

• The Special Programs Management Section - SPMS
• SES Providers
• Complex Areas
• Schools
• Families and students

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Overview Student Eligibility

• Free or reduced-price meals
• and
• Attend a Title I school that is in NCLB Status

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Overview Student Priority Ranking

• Free or Reduced lunch meals and
• Report grades in reading and math
• Priority rankings range from 1 to 10
• Only students in priority ranks 1 to 5 are
  eligible for SES

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Overview

• Schools must inform parents/guardians of eligible
  students about SES and the SES providers
  available to them
• SES Providers deliver SES in
• reading/language arts
• math or
• science

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SES Process Chronology

• Before Services

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SES Process Chronology

• 1. Hawaii Department of Education (HIDOE)
  determines which schools are required to offer
  SES NCLB Status
• 2. HIDOE provides training on implementation of
  SES
• State August 27 and 28, 2009
• Complex Area meetings - TBA

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SES Process Chronology

• 3. Provider requests use of school facilities
• 4. Schools send home to eligible students
• Parent letters on school letterhead
• SES application form
• Parent Matrix Provider Information sheet
• 5. Parents/guardians submit application to school

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SES Process Chronology

• Application and Authorization Process
• 6. Schools submit copies of applications to the
  complex area
• 7. Schedule parent informational meetings
• 8. Complex areas use the SES Enterprise Project
  Management system

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SES Process Chronology

• 8. Complex areas notify the school and providers
  with a list of authorized students to be offered
  service and their assigned provider
• 9. Complex areas may send authorization letters
  for parents via the school
• 10.Schools send authorization letter to parent,
  authorizing services by the assigned provider.
  Letter includes the provider's contact
  information

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SES Process Chronology

• 11.Parent or provider contacts each other to set
  up Agreement of Services meeting
• 12.Provider, parent, student, and school designee
  meet to develop and sign the Agreement of
  Services (AOS)

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SES Process Chronology

• 13.Provider establishes and communicates
  procedures and protocol with parent and student
  to ensure a safe and secure environment for
  students
• 14.School provides a signed copy of the AOS to
• SES provider
• parent/student
• complex area
• within (3) working days from the AOS meeting

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SES Process Chronology

• 15.Provider may not begin services without a
  fully-signed Agreement of Services
• Student signature is optional

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SES Process Chronology

• During Services

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SES Process Chronology

• 1. Provider
• conducts formative assessments
• and
• provides periodic progress report(s) to the
  school and parent

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SES Process Chronology

• Providing Services
• 2. Provider tutors student in content area(s)
  agreed upon in the AOS within the SES county per
  pupil funding limit.
• 3. Provider administers pre- and post-tests and
  provides results to school and parent.

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SES Process Chronology

• Payment
• 4. Complex area cuts purchase order for one or
  more schools in the complex area for each
  provider
• 5. Provider submits to the complex area
• an original attendance log or certified original
  one copy
• an original monthly invoice one copy per school
  
• (within 30 days from the month when services were
  provided)

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SES Process Chronology

• 6. Complex area uses the SES EPM system to
• record the hours of services and charges per
  student
• maintain a cumulative account of charges per
  student
• pay the provider

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SES Process Chronology

• After Services

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SES Process Chronology

• Evaluation and Reporting
• Complex area updates the SES EPM system for
  evaluation and reporting purposes
• Provider participates in an annual provider
  evaluation and submits information as requested
  to State and any contracted evaluator

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SES Process Chronology

• Complex area, school and parent complete and
  return satisfaction surveys
• State will monitor implementation of SES through
  on-site observations and/or desk audits of SES
  providers and complex areas

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Lunch
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Program Responsibilities and Procedures

• HIDOE/Special Programs Management Section (SPMS)
• Complex Areas
• Schools (Needs Improvement Year 2, Corrective
  Action, Planning for Restructuring, and
  Restructuring)
• Service Providers
• Parents
• Students

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Roles and Responsibilities

• Groups of 3-4
• Assign a role group/1 per person
• Complex Area pages 11-13
• School pages 14-16
• Service Provider pages 17-22
• Additional HIDOE, parent, student pages 23-25
• Read roles/responsibilities
• Read roles/responsibilities of other groups

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Role Playing

• Completing an Agreement of Services
• Groups of 3-4
• SES provider
• parent/guardian (2)
• school principal/school designee
• Act out an AOS Meeting
• Fill out an AOS form
• Reference the Procedures and Guidelines

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Procedures and Guidelines Changes

• The Procedures and Guidelines have been
• updated for the 2009-2010 school year

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Parent Outreach and Assistance

• Plays a vital role in SES
• Gives parents/guardians multiple avenues to
• receive information

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TITLE I SES

• Daniel Williams
• Gaye Terayama
• Phone [phone] ext. 2213
• Fax [phone]
• E-mail daniel_williams_at_notes.k12.hi.us
• gaye_terayama_at_notes.k12.hi.us
• Hawaii Department of Education
• Special Programs Management Section
• OCISS Annex
• Room 124 / 126
• 475 22nd Avenue
• Honolulu, HI 96816