Virginia Radioactive Materials Program (RMP)

1
Virginia Radioactive Materials Program
(RMP) Agreement State Transition Meetings
2
Introduction

• Welcome
• Purpose of meeting
• Facilities
• Completed by 12 pm?

3
Who is the RMP?

• The RMP is part of the Division of Radiological
  Health, which is part of the Office of
  Epidemiology.
• The RMP consists of 4 radiation safety
  specialists, one administrative assistant and one
  director.
• Currently two specialists (Charles Coleman and
  VACANT) and the director (Mike Welling) work in
  the Richmond office, one specialist works out of
  home in Yorktown (Beth Schilke) and one
  specialist works out of home in Bristol (Kim
  Gilliam).

4
Contact Information

• Main line 804-864-8150, toll free 800-468-0138
• Fax [phone]
• Mike Welling 804-864-8168
• Charles Coleman 804-864-8156
• Beth Schilke 757-886-2835
• Kim Gilliam 276-669-2431
• Website http//www.vdh.virginia.gov/epidemiology/
  radiologicalhealth/index.htm
• Emergency (VEOC)
• 804-674-2400, 800-468-8892

5
Status of Agreement State Application

• 12VAC5-481 finalized on 9/20/06
• 12VAC5-481 revisions finalized on 6/12/08
• The final application was delivered to the NRC on
  6/16/08.
• 12VAC5-481-451 (IC and Fingerprinting) finalized
  on 10/3/08
• 12VAC5-490 (Licensing fees) finalized on 3/4/09
• Completed documents
• Regulatory Guides (VAREGs)
• Applications
• Licenses
• Procedures
• Forms
• Agreement date is set for March 31, 2009.

6
12VAC5-481 Virginia Radiation Regulation

• Part I (General Provisions) Sections 10-240
• Part III (Licensing) Sections 380-590
• Part IV (Standards for Protection Against
  Radiation) Sections 600-1161
• Part V (Radiation Safety Requirements for
  Industrial Radiographic Operations) Sections
  1170-1570
• Part VII (Use of Radionuclides in the Healing
  Arts) Sections 1660-2080

7
12VAC5-481 Virginia Radiation Regulation (cont)

• Part X (Notices, Instructions and Reports to
  Workers Inspections) Sections 2250-2320
• Part XII (Licensing and Radiation Safety
  Requirements for Irradiators) Sections 2660-2940
• Part XIII (Transportation) Sections 2950-3130
• Part XIV (Well-Logging) Sections 3140-3370
• Part XVII (Schedules) Sections 3680-3780

8
VA Regs vs. NRC Regs

• There is virtually no difference between
  12VAC5-481 and 10 CFR. Our regulations are
  written against a compatibility standard which
  the NRC reviews and comments on.
• Certain portions of 12VAC5-481 incorporate 10 CFR
  by reference, which means 10 CFR is the
  regulation licensed and inspected against.
• IR Sections
• Part III (Licensing)
• Part IV (Standards)
• Part VII (Medical)
• Part XII (Irradiators)

9
VA Regs vs. NRC Regs (cont)

• Agreement states have 3 years from a 10 CFR
  amendment to include into state regulations.
• In 2011 we plan to amend 12VAC5-481 and replace
  the 10 CFR references with actual verbiage.
• This revision will go through a public comment
  period.
• All revisions are on the Virginia Town Hall
  website at http//www.townhall.virginia.gov/L/Vie
  wBoard.cfm?BoardID58

10
VA Regs vs. NRC Regs (cont)

• One major difference is with Increased Controls
  and Fingerprinting. Virginia has become the
  first state to put these requirements into their
  regulations instead of using a license condition
  or order. They can be found in 12VAC5-481-451.
• The NRC order and documents are no longer
  applicable.

11
12VAC5-490 FEES

• The fee schedule has been approved and will be
  effective on March 4, 2009.
• The fees are all less than NRCs, some more than
  others.
• Billing
• An initial bill will be sent out on April 1,
  2009. This bill will cover the period from April
  1, 2009 until the month and date of your license
  expiration. It will be prorated at our cost and
  the number of days. If you have specific
  questions you may contact me.
• Another bill will be issued 60 days prior to the
  expiration month of your license. This will be
  your annual bill which covers the next calendar
  year.
• Some of you will be receiving a refund from the
  NRC. If you have questions on your NRC billing
  please contact Shirley Crutchfield at
  301-415-6097 or shirley.crutchfield_at_nrc.gov.

12
12VAC5-490 FEES (cont)

• Examples of annual license fees
• Medical 3750
• Industrial Radiography 3000
• Portable Gauge 1000
• XRF 250
• Academic 1000
• RD 1500
• No fee for amendments 0

13
LICENSES

• On March 31, 2009 the NRC license and file will
  be delivered to the RMP. This will be
  approximately 380 licenses.
• On March 31, 2009 the NRC license and Virginia
  license become one license.
• A new license with a new license number will be
  issued during next amendment or renewal. The
  expiration date will be based upon the NRC
  license expiration date.

14
LICENSES (cont)

• NARM only licensees will also be issued a new
  Virginia license with a new license number.
  There are approximately 50 NARM only licenses.
• Virginia has developed specific license type
  applications. Each application allows for
  committing to procedures in the regulatory
  guides.
• A regulatory guide for each license type has been
  created based upon the NRC NUREGs.

15
LICENSES (cont)

• Renewals will be good for 5 years.
• Applications and reg guides will be available on
  our website.
• The NRC has asked licensees with temporary
  jobsite authorization if they need to split the
  license and maintain an NRC and Virginia license.

16
INSPECTIONS

• After March 31, 2009 inspections will be
  performed by RMP only.
• Inspections will follow the performance based
  process.
• The inspection timeframe will follow the NRCs,
  for example 1 year for radiographers, 3 years
  for medical and 5 years for portable gauges.

17
INSPECTIONS

• Inspections will be unannounced for routine
  inspections.
• Special inspections, i.e. broad scope, incident
  response may be announced.
• There will be no inspection fees.
• The inspector may make recommendations during the
  inspection.

18
EMERGENCY RESPONSE

• Notifications required under 12VAC5-481 should be
  made to the RMP Richmond office at 804-864-8150
  or 800-468-0138 during normal business hours.
• Notifications after hours need to call the
  Virginia EOC at 804-674-2400 or 800-468-8892.
• Written reports shall be mailed to Radioactive
  Materials Program, 109 Governor Street, Room 730,
  Richmond, VA 23219.

19
SOUTHEAST COMPACT COMMISSION

• The Southeast Compact sent out letters regarding
  waste disposal.
• The Southeast Compact has no jurisdiction over
  Virginia licensees.
• The Southeast Compact has jurisdiction on how
  waste is disposed of in our compact.
• Currently there is no waste disposal site in our
  compact since the Barnwell facility was closed to
  anyone not in the Mid-Atlantic compact.

20
QUESTIONS?

• Please contact us anytime if you have any
  questions regarding the transition and future
  actions.