Environmental Management System Review EMR Exit Briefing

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Environmental Management System Review (EMR)Exit
Briefing

• Stanford Linear Accelerator Center (SLAC)
• Menlo Park, CA
• March 15 - 17, 2005

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EMS ExamplePolicy

• Should be general, site specific, and reference
• commitment to compliance and going beyond
  compliance
• pollution prevention (P2)
• continual improvement

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Planning

• Aspect (cause) energy use at facility
  (significant)
• Impact (effect) air pollution from oil power
  stations
• Objective reduce use of electricity (EO, law)
• Target 1 per year or 5 over 5 years
• flexible, realistically achievable, and must be
  auditable
• Environmental Management Plans (EMP)
• specifics to achieve a target
• who does what, when, how, , etc.

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Implementation

• EMP (energy)
• Roles everyone has a role to play
• Responsibilities dependent on individual jobs
  and ability to control energy use
• maintenance remove bulbs, e.g., leave 3rd bulb
  in
• procurement buy low mercury energy efficient
  compact florescent (green tips)
• everyone turn off lights when not in room

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Implementation

• Document Control
• Justification for the choices you make (what,
  why, how, etc. of EMP)
• example Energy use is significant and may be the
  1 issue at facility

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Checking Corrective Action

• Measurement energy bills
• Monitoring
• continual monitoring observe (see lights on then
  turn off)
• interim monitoring monthly energy bills (track
  progress towards meeting target, 1 5)
• If not progressing towards targets evaluate EMP
  and make modifications
• Records power bills, maintenance records, bulb
  procurement, SOPs, environmental management plans
  (EMP), pollution prevention plans

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Management Review

• Are we progressing towards our objectives and
  targets?
• Quarterly and yearly reports (charts graphs)
• Complete the cycle and start process again
• Commitment to the process continual improvement

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EMS Goals

• Support the DOE/SLAC mission
• Institutionalize environmental considerations
  into everyday operations
• Succession planning (you just won the lottery!)

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General Observations

• EMS elements are essentially in place
• Selected items are awaiting implementation (e.g.,
  awareness training, extending tracking systems
  and operational controls to subcontractors)
• Improvements are found at the margins
• Maintain the momentum
• Its the personnel and the system

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EMR Positives

• Management systems in place
• Signed ESH policy
• Demonstrated pollution prevention and resource
  conservation successes
• Aspects and impacts identified
• Environmental Management Systems Working Group
  established and EMS management representative
  identified
• Environmental training requirements identified
  and tracked

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EMR Positives

• Management systems in place
• Selected operational controls (e.g., excavation,
  minor construction, mixed waste, green
  procurement, signage) are in place, others are
  being implemented (e.g., chemical management
  system)

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Areas for Improvement

• Planning
• Ensure that updated requirements reach the
  appropriate personnel (vertical horizontal)
• Link objectives and targets to significant
  aspects
• Consider more frequent analysis of substitutes
  for materials (research operations)

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Areas for Improvement

• Implementation
• Build on existing systems to ensure consistency
  (EMS is the template to ensure consistency and
  comprehensiveness, it ties everything together)
• Conduct environmental awareness training and
  establish refresher requirement for UTRs
• Extend operational control of medium
  construction projects to subcontractors

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Areas for Improvement

• Checking and Corrective Action
• Ensure SLAC CATS will obtain input and track data
  acquired from all sources
• Explore opportunities for improved metering of
  energy and water use
• Evaluate frequency of waste reduction analysis
• Management Review
• Training required and schedule and conduct review

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HQ (DOE to SLAC) Role?

• Ensure information exchange is strong
• Proactively advertise resources
• Promote successes
• Distinguish environmental issues from health and
  safety issues

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Questions?

• Larry Woods 415-972-3857
• woods.larry_at_epa.gov
• Tom Kelly 415-972-3856
• kelly.thomasp_at_epa.gov
• Environmental Stewardship Team, CED-1
• US EPA Region 9
• 75 Hawthorne Street
• San Francisco, CA 94105
• fax [phone]
• www.epa.gov/region09/