Technical Advisor to SITPRO

1
Sue Probert

• Technical Advisor to SITPRO
• Vice-Chair UN/CEFACT Forum Management Group (FMG)
• Co-Chair UNTDED Maintenance Agency for ISO TC154
• Editor of UN/CEFACT Core Components Library
  project
• Joint Project Leader UNeDocs

2
The world is changing......

• Evolving trading relationships and new business
  practices such as outsourcing, self-billing and
  changed divisions of labour etc.
• Growth and globalisation of trade
• New restrictions (environment, hazardous goods
  control etc.)
• Supply chain efficiency
• New technologies and opportunities (IT, internet,
  RFID, Digital Signatures etc.)
• New criteria (Security concerns, risk analysis,
  fraud and corruption prevention etc.)
• Increased competition and cost reduction
  requirements

3
UNeDocs Project

• Objectives
• To facilitate international trade and electronic
  transfer of data for cross border trade by
  developing, publishing and maintaining a
  coordinated set of international standards
  including the UN/CEFACT Trade Reference Model, a
  comprehensive cross-domain data model, UN/EDIFACT
  and XML document structures, document
  presentation methodologies and box completion
  guidelines.
• To enable the development of simple low-cost
  solutions to support the generation and exchange
  of standardised paper and/or electronic
  international trade documents by implementing
  existing standards and recommendations.

4
UNeDocs Milestones
In 2002 UN/ECE Secretariat and SITPRO signed an
MoU to combine the UN/ECE UNeDocs proof of
concept project with the SITPRO ElecTra project
and to collaborate on the future development of
UNeDocs
In 2005 UN/ECE Secretariat and SITPRO approved
the transfer of their joint UNeDocs work into the
UN/CEFACT Forum as a TBG project for the next
stage of development.
5
UNeDocs Process Scope
Buy
Pay
Ship
Prepare for export
Import
Prepare for import
Transport
Export

• Commercial
• Procedures
• Establish sales
• contract
• Order goods
• Advise on delivery
• Request payment

• Transport
• Procedures
• Establish transport
• contract
• Collect, transport
• and deliver goods
• Provide waybills,
• Goods receipts, etc.

• Financial
• Procedures
• Provide credit
• rating
• Insurance
• Execute payment
• Issue statements

• Regulatory
• Procedures
• Obtain im/export
• licenses etc.
• Provide Customs
• Declarations
• Provide cargo
• Declarations
• Apply security
• measures
• Clear goods

International Trade Reference Model
6
Project Deliverables

• A Business Process Model illustrating where the
  UNeDocs documents fit into the operation of the
  International Supply Chain based on the UNCEFACT
  International Supply Chain Reference Model.
• An ISO 15000 Part 5 compliant Common Data Model
  based on candidate or published UNCEFACT (ebXML)
  Core Components that are linked to the UNTDED/ISO
  7372.
• A methodology for the presentation of data
  contained in electronic data exchanges onto
  electronic or paper forms and the update of UNLK
  to become eUNLK.
• For each document the project will develop
• o       A class diagram and document structure
• o      The paper and electronic, re-usable layout
  description of
• the document based on the UN Layout Key
• o       Box Completion Guidelines
• o       XML profiles
• o       UN/EDIFACT message implementation guide

                                       
7
UNLK UN/ECE Rec. 1The unsung Global Hero

• First published 1973
• UNTDED (ISO 7372)
• Flexible aligned data presentation which has
  become the de facto standard for the majority of
  international trade documents
• Foundation for International transport
  conventions e.g. Maritime B/L (ICS), Airwaybill
  (IATA), Road CMR (IRU), Rail CIM (UIC) etc.
• Foundation of Customs and other Regulatory
  Procedures e.g. SAD, Phyto-Sanitary Certificates,
  Cert of Origins etc.
• Hundreds of document formats based on UNLK across
  trade, transport, finance, customs, insurance,
  inspection etc.
• Basis for box completion guidelines etc.

8
UN Layout Key
Cross-Sector Transaction Data
Sector Specific Detail e.g. order line items,
goods items ...
Document Function Specific
9
UNLK Form Families
Trade Documents Quotation, Order, Invoice etc.
Materials Management Documents Despatch Advice,
Pick List, Packing List etc.
Transport Documents Bill of Lading, Shipping
Instructions etc.
Customs Documents Export, Import, Transit
Declarations, Cargo Reports etc.
Other Regulatory Documents Cert of Origin,
DGN etc.
10
Key International Paper Forms

• Negotiable Bill of Lading
• Insurance Certificate
• Consular Invoice
• Import/Export Licences
• Letter of Credit
• Cargo Declarations
• Certificates of Origin, Phytosanitary etc.
• etc.

11
And NOW there is a Tipping Point

• After gt30 years of e most of the documents in
  international trade are still paper based
• Traders..., Authorities..., Carriers...,
  Manufacturers... - all need more information and
  control
• Many activities to use digital paper, US Gov
  Xforms, W3C, UBL, Adobe, Microsoft,...
• Development of proprietary solutions both for
  content and layout of e-documents
• Increased momentum, but in isolated pockets of
  progress

12
Combined Approach
Electronic Document Exchange XML or UN/EDIFACT
lt?xml version"1.0" encoding"UTF-8"?gt ltnInvoice
xmlnsn"urnoasisnamestcublInvoice1.00.70"
xsischemaLocation"urnoasisnamestcublInvoice
1.00.70 UBL_Library_0p70_Invoice.xsd"gt ltcatIDgt
tokenlt/catIDgt ltcatIssueDategt2003-02-14lt/catIss
ueDategt ltnTaxPointDategt2003-02-14lt/nTaxPointDat
egt ltcatBuyerPartygt ltcatPartyNamegt ltcatNa
megtBills Microdeviceslt/catNamegt lt/catPartyName
gt lt/catBuyerPartygt ltcatSellerPartygt ltcatID/
gt ltcatPartyNamegt ltcatNamegtJoes Office
Supplylt/catNamegt lt/catSellerPartygt ltcatInvoic
eLinegt ltcatIDgt1lt/catIDgt ltcatInvoicedQuantit
y unitCode"token"gt5lt/catInvoicedQuantitygt ltcat
Itemgt ltcatDescriptiongtPencils, box 2
redlt/catDescriptiongt lt/catItemgt lt/catInvoice
Linegt lt/nInvoicegt
Electronic Edit Form
Paper Document aligned to UN Layout Key
13
UNeDocs and eUNLK

• Support for presentation of eForms
• Maintains print format capabilities
• Links to electronic data exchanges
• Updated to reflect current global trade practices
• Core Component aware
• Support for multilingual aspects

14
Intellectual Property Rights 3 Levels
UNeDocs Stakeholders Forms/Convention Owners plus
UN/CEFACT Country Delegations
1st - IPR
UNeDocs Project UN/CEFACT Forum Trade Business
Group Digital Paper Workgroup TBG2
2nd No IPR
UNeDocs National Projects Such as UNeDocsUK led
by SITPRO
3rd Possible IPR
15
Next Steps

• Canvassing for membership and resource support
• Building project plan, meeting schedule
• Developing marketing campaign
• Encouraging national UNeDocs projects
• Please join the UNeDocs project team
• Interested? Please contact us
• Project leads Michael Dill_at_gefeg.com and
  Sue.Probert_at_SEPIAeb.com
• Secretary Markus.Pikart_at_unece.org