PECSF Campaign Reporting Participation and Pledge Statistics

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PECSF Campaign ReportingParticipation and Pledge
Statistics
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The stuff that needs to get done

• Track who has pledged
• Track fundraising activity
• Determining your Ministry results and stats
• Ensure PSA has a record of all your activities

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How youre going to track whos pledged

• You will receive a spreadsheet of who PSA thinks
  are working with you in your region
• You or your stats person will split the list into
  appropriate work units or work groups (this is
  called the AB Form)
• You will send each canvasser a list of employees
  they are responsible for canvassing (canvassers
  need to verify the information is accurate)
• Canvassers will use this spreadsheet to track who
  has pledged

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The AB Form

• Pretty obvious what needs to be done
• Canvassers are responsible for completing this
  form
• How do they know who has pledged?

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1. Bi-weekly pledge spreadsheets
2. Manual pledges (cash, cheques, written pledges)
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Determining your Ministry results and stats

• At the end of the campaign you need to complete a
  summary workbook of your fundraising (this is the
  C Form)
• The are two parts to the workbook
• Part 1 Pledge tracking (divided into workgroups)
• Part 2 Fundraising and gaming events
• It is up to you to ensure that PSA has accurate
  stats for participation and your fundraising

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Form C Part 1

• The data comes from the AB forms
• Dont worry about the dollars
• This form tells PSA your participation percentage

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Tracking fundraising

• You need to record contributions from fundraising
  events with fundraising and gaming forms
  (available on the website)
• You or the event organizers deposits funds into
  one of two accounts at Coast Capital
• Gaming 14-162974
• Fundraising 14-2336040
• Bank account numbers are on the gaming and
  fundraising forms
• You need to reconcile these forms with bank
  deposits
• At the end of the Campaign you need to fill in
  Part 2 of Form C which summarizes all of your
  fundraising activity

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Form C Part Two

• One event one line
• You need to track every event in your region
• Bank account numbers are on the gaming and
  fundraising forms
• Gaming 14-162974
• Fundraising 14-2336040

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Send PSA your stuff

• The dedicated people at the PSA need some very
  important information from you
• The AB Form lists of who pledged in your
  Ministry
• The C Form
• The rolled up list of participation levels for
  each of your work units
• A consolidated list of all the fundraising and
  gaming events that your Ministry conducted
• All fundraising documents (bank deposit slips,
  fundraising forms, gaming forms)
• A list of everyone you want thanked for their
  efforts

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Good Luck!