ARBilling Fiscal Year End Lab

1
AR/Billing Fiscal Year End Lab

• Billing Reminders
• Refunds of Prior Year Expenditures
• Distribution Codes
• Module Closing and Opening Dates
• Accounts Receivable Reminders
• Collections and Maintenance
• Speed Types
• Identifying FY 2005 Deposits in FY2006
• Module Closing and Opening Dates
• SSJ or Online Journals for Deposit Corrections

2
Billing

• Budgeted Funds
• Items still open as Refunds of Current Year
  Expenditures will be changed to Refunds of Prior
  Year Expenditures as of July 5, close of business
• Items still open as Revenues will not be changed
• Non-budgeted funds
• Items still open as Refunds of Current Year
  Expenditures or Revenues will not be changed

3
Billing

• Distribution Codes
• Budgeted funds will be updated with budget
  reference 2006
• Non-budgeted funds will be updated with
  appropriate budget reference by users
• Budget reference 2006 will be available to users
  on June 20th

4
Billing

• Module Closing and Opening Dates
• Agencies can enter Bills for inter-agency
  payments no later than June 10th for payment in
  FY 2005
• Agencies can enter Bills for Federal and External
  customers until close of business on June 30th
• Interface Billing agencies can send their last
  interface for FY 2005 by July 5th at 3pm
• Billing Module opens July 1st for FY2006

5
Accounts Receivable/Billing

• No AR billings for inter-agency payments should
  be created after June 10th for FY 2005 payment
• The debtor agency must process the transaction no
  later than June 15th
• The last GIRO pay cycle will be processed by OSC
  on June 15th

6
Accounts Receivable/Deposits

• All monies received prior to July 1st are FY 2005
  receipts
• Monies received prior to July 1st but not
  deposited in the bank until after July 1st are
  still FY 2005 receipts
• http//www.core-ct.state.ct.us/user/finjobaids/200
  5ye.htm
• Identifying FY2005 Deposits Recorded July 1 to 5,
  2005

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Accounts Receivable/Deposits

• All bank deposits for FY 2005 must be completed
  by the end of business on July 2nd
• These same deposits must be applied as Payments
  or Direct Journals in Core-CT by 3 p.m. on July
  5th

8
Accounts Receivable/Deposits

• It is essential to separate old and new year
  deposits through the use of separate deposit
  slips
• From July 1st through July 5th only FY 2005
  deposit transactions may be entered
• The Core-CT AR module will be closed for FY 2005
  transaction posting after July 5th

9
Accounts Receivable

• Collection and Maintenance
• Run your Aging Report to identify your open items
• Match your On Accounts and your Credits to the
  corresponding open Items
• Run your Aging Report again
• Run Dunning activities to notify Customers of
  delinquent balances

10
Accounts Receivable

• Speed Types
• Budgeted funds will be updated with budget
  reference 2006
• Non-budgeted funds will be updated with
  appropriate budget reference by users
• Budget reference 2006 will be available to users
  on June 20th

11
Accounts Receivable

• Module Closing and Opening Dates
• Interfacing AR agencies can send their last
  interface for FY 2005 by June 29th
• AR Module opens July 1st only for Pending Items
  FY2006
• AR Module opens July 6th for Direct Journals,
  Payments and Maintenance Worksheets
• Users will view the deposits but cannot Save
  transactions until the module is open for the new
  year

12
SSJ and Online Journal Corrections

• SSJ and online journal corrections for Direct
  Journal Deposits must be submitted by July 8th
  for FY 2005
• After that date no further corrections will be
  accepted for FY 2005
• Use DC as the source code for all Direct
  Journal Deposits corrections

13
Fiscal Year End Closing Labs

• Begin May 10th and end June 2nd
• AP/PO
• Tuesday and Thursday morning at DOIT
• Wednesday morning at DAS
• AR/BI/GL
• Tuesday and Thursday afternoon at DOIT
• Register online using the PSFT Tool

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Core-CT Website Home Page

• gt Some New and Useful Links
• 2005 Fiscal Year End Support
• 2005 Fiscal Year-End Job Aids
• Accounts Receivable/Billing
• Accounts Payable
• Purchasing
• General Ledger
• Payroll
• New and Updated FYE WLA Items

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New and Updated FYE WLA Items