ASYCUDA Direct Trader Input

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Direct Trader Input

• A short description of how Direct Trader Input (
  DTI) is implemented using the ASYCUDA
  Customs computer system.

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• This presentation looks at the operation of
  Direct Trader Input (DTI).
• It outlines the many advantages the system
  offers to traders and Administrations.
• It also examines the requirements for
  Direct Trader Input connection to an ASYCUDA
  computer network.

The main topics are -
What is DTI?
Office Equipment for DTI
DTI Software Needs
Communications
DTI/Customs Procedures
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ASYCUDA

• Most countries have Customs laws that require a
  trader, (i.e. any person importing or exporting),
  to declare the details of import or export
  transactions.
• Details of a declaration are used for any tax
  calculations and for national controls and trade
  statistics.

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ASYCUDA

• The trader may provide the declaration to
  Customs, or the trader may employ an agent or
  broker, skilled in Customs procedures.
• (We call the person giving the declaration to
  Customs the Declarant.)

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ASYCUDA

• Conventional Customs processes require that
  Declarants prepare a Customs document (a
  Declaration or Entry) that fully describes
  their transaction.
• This Declaration was originally prepared and
  processed as a paper document.
• With the introduction of electronic systems, the
  details were then keyed into a computer.

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ASYCUDA

• Customs Data Input staff copied declaration
  details from the paper document.
• (In many cases, the original paper declaration
  had been prepared on a computer by the Declarant.)

• Problems included -
• Duplication of effort and high costs
• Errors arising from the copying/keying process
• Delays due to work backlogs with data entry

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ASYCUDA
Direct access or Direct Trader Input - is
needed for a fully electronic processing system.

• Direct access to the Customs computer gives
  major benefits to both Customs and the trader or
  broker.

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ASYCUDA
Direct Trader Input gives a Declarant the
capability to complete the full Customs process
or formalities remotely from that Declarants
office. For Customs, it removes the need for a
costly and essentially non-productive process.
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ASYCUDA

• The Declarant, with DTI access, may prepare,
  check and print declarations.
• Declarations may be forwarded electronically to
  Customs for registration and acceptance.
• Payment of any duties may be pre-arranged,
  through a credit or pre-payment facility.

Processing is subject to full Customs controls!
May be Released
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ASYCUDA
Customs control processes for DTI declarations
are similar to declarations lodged as paper
documents.

• Calculations are validated against current data.
• Declaration details are checked against Customs
  control criteria (such as manifest, national
  prohibitions and restrictions, risk profiles).
• Goods may be directed for examinations, as needed.

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ASYCUDA
So. what is required for DTI?

• Computer equipment, programs or software.
• Communications the ability for the Declarant to
  electronically connect to the Customs computer
  system.
• Agreement on procedures (Asycuda allows
  step-by-step introduction of processing options.)

DTI requirements are further explained in the
following sections.
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ASYCUDA

• The Declarants office, (trader or broker), needs
  a personal computer (PC) and a computer printer,
  as basic equipment.
• The ASYCUDA software is not technically
  demanding as regards hardware the choice of
  computer is usually determined by what other uses
  within the office that the computer is to be put
  to.

See http//www.asycuda.org/recommendedhardware.htm
at the ASYCUDA website for specific
recommendations.
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ASYCUDA

• In addition to the computer and printer, the DTI
  Declarant needs a modem to connect through the
  telephone line to the Customs computer.

(Within an ASYCUDA computer network
the Customs central computer is called the
server and a connected PC is called a
client.)
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ASYCUDA

• The Declarants computer must have the operating
  system installed. (MS Windows or DOS.)
• Using the computer for DTI requires both
  ASYCUDA client software and communications
  software

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ASYCUDA

• ASYCUDA software for DTI is a program called
  MODBRK. (Customs Broker module.)

Functions available within MODBRK are explained
in the PowerPoint Presentation Library Modules
at http//www.asycuda.org/pptlibrary.htm
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ASYCUDA
Communications software handles the transfer of
messages or data between the DTI client computer
and the Customs server.
The form of message is TCP/IP, or Internet
Protocol
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ASYCUDA

• The simplest means of communication between the
  DTI Declarant and Customs is to use an existing
  Internet connection service. (ISP)
• A direct connection can be made to the Customs
  server by using the servers internet address.
• An alternative is to install communications
  software (TCP/IP protocol) that allows a direct
  connection from the Declarants modem to the
  Customs dial-in modem.

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ASYCUDA

• Many factors are involved in deciding the best
  means of communication for DTI connections.
• The available telecommunications infrastructure
  and local pricing policies are important in
  making a decision.
• In some situations a leased line may be viable,
  as may a fixed line connected to the Customs
  network.

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ASYCUDA
ASYCUDAs security controls limit access to
authorised users. Declarants with DTI
authorisation are restricted to accessing only
their own Customs declarations.
and
Individual Customs Administrations may choose to
limit the range of functions made available
within the Customs Broker module.
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• The Declarant uses the transaction details,
  together with the reference tables of the
  ASYCUDA software, to prepare the declaration.

Reference tables are part of the DTI software
all codes, (such as tariff, countries and
currencies), tax and calculation details, are on
the client computer.
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• The new declaration can be prepared, checked and
  saved on the Declarants DTI computer, ready for
  presentation to Customs.

Connection to the Customs server is NOT needed
for these processes.
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• When the Declarant is ready to give the
  declaration to Customs, the DTI client computer
  is connected to the Customs server.

For connection, security controls ask for the
Declarants assigned user name and password
DTI
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• After connection, the server first checks that
  the client PCs reference files are current. If
  not, the server transfers an automatic update of
  non-current files to the client PC.
• The Declarant can then give the declaration to
  Customs, by asking for Registration or
  Assessment of the electronic document.

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• On receiving the declaration transmission from
  the DTI Declarant the declarationis registered.
• Progress on further processes, (such as
  assessment, payment and release), are determined
  by the controls set by Customs.

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• The Declarant has access to his or her own
  declarations held on the Customs server -
• Declarations can be viewed at any time and status
  checked
• Lists of previous declarations can be prepared
• Declarations can be brought to screen and printed
  (or to become the basis of a new declaration).
• Manifest details may be viewed.
• Transit movements can be initiated.

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For Declarants, DTI means convenience, time and
cost savings, including -

• Quicker service for clients, with lower costs
• Freedom to work outside of Customs normal hours
  of business
• Reduced traveling, delays and queues at Customs
• Easy access to own declaration data held within
  the Customs computer
• Access to up-to-date trade related information
• The opportunity to integrate with own internal
  systems

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For Customs, DTI means increased efficiencies,
reduced costs and greatly improved service
delivery.

• Frees resources, by relieving Customs of
  necessary but unproductive work of data input.
• Spreads workload and reduces demand at peak
  times
• Reduces data input errorsand encourages a
  self-assessment environment
• Facilitates trade and the achievement of
  organisational objectives, without compromising
  Customs controls

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• See also the presentations on -

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