INDUSTRIAL PROPERTY

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CONTRACT PROPERTY TEAM

• Industrial
• Property
• Management
• Specialist

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CONTRACT PROPERTY

• GSFC
• April 27, 2005
• DAVID L. GRUNTMAN
• CODE 235
• 301-286-3385
• David.L.Gruntman_at_nasa.gov

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PROPERTY
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PROPERTY

• DEFINITIONS
• PROPERTY MEANS ALL PROPERTY, BOTH REAL AND
  PERSONAL. IT INCLUDES FACILITIES, MATERIAL,
  SPECIAL TOOLING, SPECIAL TEST EQUIPMENT, AND
  AGENCY- PECULIAR.
• GOVERNMENT PROPERTY MEANS ALL PROPERTY OWNED BY
  OR LEASED TO THE GOVERNMENT OR ACQUIRED BY THE
  GOVERNMENT UNDER THE TERMS OF THE CONTACT. IT
  INCLUDES BOTH GOVERNMENT FURNISHED AND
  CONTRACTOR-ACQUIRED PROPERTY AS DEFINED IN FAR
  PART 45.

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PROPERTY

• DEFINITIONS (CONT)
• CONTRACTOR-ACQUIRED MEANS PROPERTY ACQUIRED OR
  OTHEREWISE PROVIDED BY THE CONTRACTOR FOR
  PERFORMING A CONTRACT AND TO WHICH GOVERNMENT HAS
  TITLE.
• GOVERNMENT-FURNISHED MEANS PROPERTY IN THE
  POSSESSION OF, OR DIRECTLY ACQUIRED BY THE
  GOVERNMENT AND SUBSEQUENTLY MADE AVAILABLE TO THE
  CONTRACTOR.

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PROPERTY KNOWLEDGE
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PROPERTY KNOWLEDGE

• EACH IPMS MUST HAVE A THOROUGH KNOWLEDGE OF THE
  FEDERAL ACQUISITION REGULATIONS (FAR), NASA FAR
  SUPPLEMENT (NFARSUP), NASA EQUIPMENT MANUAL, AND
  THE CONTRACT PROPERTY TEAM PROCEDURES.

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SEMO REVIEW

• THE CONTRACTING OFFICER (C0) IS REQUIRED TO
  SUBMIT FOR REVIEW PRIOR TO ISSURANCE OF CONTRACTS
  GREATER THAN 1 MILLION OR ACQUISITION OF 50,000
  WHEN WORK IS TO PERFORMED AT GSFC, FOR SEMO
  REVIEW. THE CONTRACT PROPERTY TEAM HAS BEEN
  DELEGATED THIS TASK BY THE SEM0.

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SEMO REVIEW

• THE IPMS FORWARDS THE SEMO PACKAGE TO THE OTHER
  LOGISTICS MANAGEMENT DIVISION TEAMS FOR THEIR
  REVIEWS.
• EQUIPMENT MANAGEMENT
• SUPPLY
• TRANSPORTATION
• THE IPMS REVIEWS THE SEMO PACKAGE FOR THE PROPER
  INCLUSION OF PROPERTY CLAUSES AND DETERMINATION
  IF PROPERTY IS TO BE FURNISHED. (GARY MORRIS)

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CONTRACT/GRANT REVIEW

• UPON RECEIPT OF AN AWARDED CONTRACT, THE
  INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST REVIEWS
  THE CONTRACT TO DETERMINE IF PROPER CLAUSES ARE
  INCORPORATED INTO THE CONTRACT/GRANT.

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DELEGATIONS OF PROPERTY ADMINISTRATION

• NASA GSFC DOES NOT PERFORM SYSTEM ANALYSIS ON
  CONTRACTORS EXCEPT FOR THOSE THAT HAVE ON-SITE
  ACCOUNTABILITY.
• NSROC
• MOMS
• NENS

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DELEGATIONS OF PROPERTY

• THE IPMS IS RESPONSIBLE TO ENSURE THAT THE
  DELEGATIONS OFFICE HAS DELEGATED THE PROPERTY
  ADMINISTRATION RESPONSIBLITIES TO EITHER THE
  DEFENSE CONTRACT MANAGEMETN COMMAND (DCMC) OR THE
  OFFICE NAVAL RESEARCH (ONR).

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NIMPIS NESS
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NIPMIS/NESS

• THE GSFC CONTRACT PROPERTY TEAM HAS BEEN GIVEN
  THE TASK OF SYSTEM ADMINISTRATOR (DENISE) FOR
  THE NASA INDUSTRIAL PROPERTY MANAGEMENT
  INFORMATION SYSTEM (NIPMIS) AND THE NF1018
  EQUIPMENT SUBMISSION SYSTEMS.(NESS). THE IPMS
  IS RESPONSIBLE TO MAINTAIN THE NIPMIS. THIS IS
  A COMPUTER PROGRAM WHICH PROVIDES VISIBILITY AND
  TIMELY INFORMATION OF CONTRACTORS AND CONTRACTS
  STATUS..

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NIPMIS/NESS

• THIS DATABASE ALSO FEEDS INTO THE NESS.
• THE NESS SYSTEM IS A WEBBASE SYSTEM THAT THE
  CONTRACTORS CAN USE TO ENTER THE VALUES OF
  PROPERTY THAT IS IN THEIR POSSESSION DURING THE
  LIFE OF THE CONTRACT. THIS REPORT IS DUE ON AN
  ANNUAL BASIS UNTIL THE CONTRACT IS FINALIZED.

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NIPMIS/NESS

• A MANUAL NF1018 OR AN INVENTORY REPORT FOR
  GRANTEES ARE ENTERED INTO THE NESS BY THE IPMS.
• UPON COMPLETION OF A CONTRACT A FINAL NF1018
  REPORT IS REQUIRED BEFORE CLOSE-OUT OF THE
  CONTRACT CAN BE ACCOMPLISHED.

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INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY

• WHEN THE CONTRACT REQUIRES ON SITE CONTRACTORS TO
  BY-PASS THE RECEIVING DOCK, THERE ARE SPECIFIC
  CLAUSES THAT REQUIRE THE CONTRACTOR TO DO
  QUARTERLY REPORTING OF PROPERTY THAT HAS BEEN
  ACQUIRED ON BEHALF OF THE GOVERNMENT.

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INSTALLATION-ACCOUNTABLE GOVERNMENT PROEPRTY

• THE IPMS IS TO IDENTIFY THOSE CONTRACTS AND SO
  INDICATE IN NIPMIS. THEY SHALL MONITOR THE
  SUBMISSION OF QUARTERLY REPORTS. UPON RECEIPT OF
  A GSFC 20-4, SHIPPING DOCUMENT, THE IPMS THEN
  FORWARDS THE GSFC20-4 VIA THE NEMS COORDINATOR TO
  THE LOGISTICS CONTRACTOR FOR NEMS BAR CODE
  TAGGING.

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INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY

• THERE ARE A FEW CONTRACTS WHERE THE CONTRACTOR
  HAS ACCOUNTABILITY FOR GOVERNMENT PROPERTY
  PROVIDED ON-SITE. THE IPMS IS REQUIRED TO
  PERFORM A FULL SYSTEM ANALYSIS. THIS SYSTEM
  ANALYSIS CONSIST OF A REVIEW OF THE CONTRACTORS
  PROPERTY CONTROL SYSTEM.

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GRANTS/COOPERATIVE AGREEMENTS

• THE IPMS IS ALSO RESPONSIBLE FOR THE PROPERTY
  ADMINISTRATION OF GRANTS (COOPERATIVE
  AGREEMENTS). THE IPMS ONLY ADMINISTERS THOSE
  WHERE PROPERTY HAS BEEN FURNISHED UNDER A GRANT
  OR IF THE GOVERNMENT ELECTS TO TAKE TITLE OF
  GRANTEE ACQUIRED PROPERTY.

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INVOICE/SHIPPING DOCUMENTATION

• GSFC RECOGNIZES THE GSFC20-4 AS THE OFFICIAL
  SHIPPING AND ACCOUNTING DOCUMENT FOR REMOVING
  EQUIPMENT FROM THE INSTALLATION.
• ALL SHIPPERS WHERE PROPERTY IS GOING OFF CENTER,
  ARE TO REVIEWED BY THE INDUSTRIAL PROPERTY
  OFFICER (DAVID).

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INVOICE/SHIPPING DOCUMENTATION

• IPMS RESEARCHS CONTRACT TO ENSURE THAT GFP IS
  COVERED IN THE CONTRACT.
• THE IPMS WILL ENSURE THAT THE CONTRACT AS
  IDENTIFIED ON THE SHIPPER CORRESPONDS TO THE
  CONTRACT AS IDENTIFIED IN THE CURRENT ACTIVE
  CONTRACTS LISTING.
• ENSURE THAT THE CONTRACTING OFFICER HAS SIGNED
  THE SHIPPER.

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INVOICE/SHIPPING

• IF THE PROPERTY IS GOING OUT TO A CONTRACT, THE
  IPMS MUST ANNOTATE A TRANSACTION 67.
• IF THE PROPERTY IS BEING RETURNED BY THE
  CONTRACTOR, THE IPMS MUST ANNOTATE A TRANSACTION
  06.
• COPIES OF SHIPPERS ARE MAINTAINED IN THE CONTRACT
  PROPERTY FILE.

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SCREENING OF EXISTING GOVERNMENT PROPERTY

• THE NASA FARSUP. REQUIRES THAT A CONTRACTOR
  SUBMIT A DD FORM 1419 DOD INDUSTRIAL PLANT
  EQUIPMENT REQUISITION FOR ANY GOVERNMENT
  EQUIPMENT TO BE ACQUIRED UNDER A CONTRACT.

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SCREENING OF EXISTING GOVERNMENT PROPERTY

• THE LOGISTICS CONTRACTOR HAS BEEN GIVEN THE TASK
  OF PERFORMING THIS TASK. ONCE THE SCREENING IS
  COMPLETE, THE SCREENING COORDINATOR FORWARDS THE
  DOCUMENT TO THE IPMS FOR INCLUSION IN THE
  CONTRACT PROPERTY FILE.

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SCREENING OF EXISTING GOVERNMENT PROPERTY

• IF THE SCREENING COORDINATOR FINDS THAT PROPERTY
  IS AVAILABILE WITHIN NASA, THEN THEY WILL
  COORDINATE WITH THE CONTRACTING OFFICER TECHNICAL
  REPRESENTATIVE (COTR), THE CONTRACTING OFFICER
  (CO), THE IPMS IS TO NOTIFY THE CONTRACTOR IF
  EQUIPMENT IS AVAILABLE, THE COTR WILL ARRANGE TO
  HAVE THE ITEM SHIPPED TO THE CONTRACTOR.

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EXCHANGE OR SALE OF PERSONAL PROPERTY

• NASAS POLICY IS THAT WE ALLOW CONTRACTORS TO
  TRADE IN GOVERNMENT EQUIPMENT FOR THE PURPOSE OF
  INCREASING TECHNICAL CAPABILITIES.
• THE IPMS IS TO VERIFY THAT THE PROPERTY BEING
  PROPOSED FOR EXCHANGE/SALE IS ACCOUNTABLE TO THE
  CONTRACT.

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DISPOSITION OF GOVERNMENT PROPERTY

• ALL CONTRACTORS WITH PERFORMANCE OFF SITE ARE
  REQUIRED TO FOLOW THE FAR REGULATIONS PART 45.6.
  THIS REQUIRES THE CONTRACTOR TO SUBMIT INVENTORY
  SCHEDULES TO THE DELEGATED TO DCMC OR ONR PLANT
  CLEARANCE OFFICERS (PLCO).

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DISPOSTION OF GOVERNMENT PROPERTY

• THE PLCO ENSURE THAT THE CONTRACTORS UTILIZE THE
  PLANT CLEARANCE REUTILIZATION SUBMISSION SYSTEM
  (PCARSS). THE PLCO FORWARDS VIA THE PCARSS THE
  LISTING OF EXCESS ITEMS IN ORDER THAT THEY ARE
  SCREENED BY THE OWNING ACTIVITY FOR POSSIBLE
  USAGE.

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DISPOSITION OF GOVERNMENT PROPERTY

• THE IPMS SHALL ACKNOWLEDGE THE RECEIPT OF THE
  INVENTORY SCHEDULES.
• THE IPMS SHALL FORWARD THE LISTING OF THE
  PROPERTY TO THE COGNIZANT COTR.
• IF THE COTR WANTS THE PROPERTY, THE IPMS WILL
  IMMEDIATE CONTACT THE PLCO TO PUT A FREEZE ON THE
  ITEM(S).

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DISPOSTION OF GOVERNMENT PROPERTY

• THE REQUESTER WILL FORWARD TO THE IPMS A
  COMPLETED SHIPPING DOCUMENT FOR APPROVAL AND
  NECESSARY ACTION. THE IPMS WILL REVIEW THE
  SHIPPER FOR COMPLETENESS AND ACCURACY. THEN THE
  IPMS WILL FORWARD THE SHIPPER TO THE PLCO.

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DISPOSITION OF PROPERTY FOR ON-SITE ACCOUNTABLE
CONTRACTORS.

• ON SITE CONTRACTORS ARE GRANTED BY THE SEMO THAT
  THEY MAY EXCESS THE PROPERTY THROUGH THE PROPERTY
  DISPOSAL OFFICER (PDO), UNLESS OTHERWISE
  SPECIFIED IN THE CONTRACT.
• ALL DISPOSITION OF GOVERNMENT PROEPRTY REQUIRES
  THE PRE-APPROVAL OF THE COTR AND CO.

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CONTRACT CLOSE OUT

• THE IPMS IS RESPONSIBLE FOR VERIFYING THAT ALL
  REQUIRED PROPERTY ACTIONS HAVE BEEN COMPLETED
  PRIOR TO FORWARDING THE PROPERTY FILE TO THE
  PROCUREMENT BRANCH FOR CLOSE OUT.

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CONTRACT CLOSE OUT

• ACTIONS REQUIRED FOR COMPLETION ARE
• FINAL NF1018 IS RECEIVED (EITHER THROUGH NESS
  OR MANUALLY).
• THAT NESS REFLECTS THAT THE FINAL NF1018 HAS BEEN
  VALIDATED BY THE DCFO AND GOVERNMENT PROPERTY
  ADMINISTRATOR. THE IPMS SHALL ALSO VALIDATE THE
  NF1018 IN NESS.

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CONTRACT CLOSE OUT

• UPON RECEIPT OF DOD DOCUMENTATION THAT ALL
  PROPERTY ACTIONS ARE COMPLETE, AND NESS HAS
  PLACED THE NF1018 IS FINAL CODE STATUS, THE IPMS
  SHALL PREPARE CLOSE OUT DOCUMENTATION AND FORWARD
  THE CONTRACT FILE TO PROCUREMENT

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CONTRACT PROPERTY TEAM

• DISCUSSION
• QUESTIONS
• COMMENTS