Cheel Mail Room Program Use Cases

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Cheel Mail Room Program Use Cases
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Edit Current Students

• Use case name Edit Current Students
• Participating Actors MailClerk
• Entry Condition A field for a student needs to
  be modified.
• Flow of Events MailClerk opens CurrentStudent
  database, clicks Search button. Enters student ID
  number, last name or box . Program searches
  database and returns entry based on search query.
  Clicks on edit. Modify individual fields. Save
  entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

3
New Current Student

• Use case name New Current Student
• Participating Actors MailClerk
• Entry Condition New student arrives at school.
• Flow of Events MailClerk opens CurrentStudent
  database, clicks on NewEntry button. MailClerk
  enters information for fields. Save entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

4
Delete Current Student

• Use case name Delete Current Student
• Participating Actors MailClerk
• Entry Condition Student entry needs to be
  deleted.
• Flow of Events MailClerk opens CurrentStudent
  database, clicks on Search button. Program
  searches for student by ID, name, or box .
  MailClerk clicks on delete. Review and select ok.
• Exit Condition Save or Cancel.
• Exceptions Wrong student selected for removal,
  thus canceled.
• Special Requirements Verify on OK.

5
Edit Student History

• Use case name Edit Student History
• Participating Actors MailClerk
• Entry Condition A field for a student needs to
  be modified.
• Flow of Events MailClerk opens StudentHistory
  database, clicks Search button. Program searches
  for student via ID number, last name or box .
  MailClerk clicks on edit. MailClerk modifies
  individual fields. Save entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

6
Edit Box Information

• Use case name Edit Box Information
• Participating Actors MailClerk
• Entry Condition Mail box needs to be edited or
  changed.
• Flow of Events MailClerk opens BoxInfo database.
  Clicks on Search button. Program searches by box
  . MailClerk modifies fields. Save entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

7
Edit Parcels Received

• Use case name Edit Parcels Received
• Participating Actors MailClerk
• Entry Condition Parcel needs to be edited or
  changed.
• Flow of Events MailClerk opens Parcel database,
  clicks on Search button. Program searches for
  parcel via T-memo number. MailClerk modifies
  fields. Save entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

8
Issue New Key

• Use case name Issue New Key
• Participating Actors MailClerk
• Entry Condition New Student arrival or Student
  loses key.
• Flow of Events MailClerk clicks on key issuance
  from Key Menu. MailClerk enters box or ID
  number. Program finds Student from CurrentStudent
  database and updates KeyNum. Program finds BoxNum
  in BoxInfo database. BoxNum entry updated with
  new KeyNum.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications. Duplications.
• Special Requirements Verify on save.

9
Key Return

• Use case name Key Return
• Participating Actors MailClerk
• Entry Condition Student brings key back to
  MailClerk for return.
• Flow of Events MailClerk clicks on key return
  from Key Menu. MailClerk enters box or ID number.
  Program searches for Student in CurrentStudent
  database. Student entry updated with keys
  returned date.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

10
Replacement/Second Key

• Use case name Replacement/Second Key
• Participating Actors MailClerk
• Entry Condition Student lost key or needs access
  to second room key.
• Flow of Events MailClerk opens CurrentStudent
  database from Database Menu. MailClerk clicks
  Search button. Program searches for Student and
  returns entry for Student. MailClerk clicks on
  replacement/second key from Key Menu. MailClerk
  chooses replacement or additional. MailClerk
  adds new KeyNum to Student entry. Save entry.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

11
Swap Box Assignments

• Use case name Swap Box Assignments
• Participating Actors MailClerk
• Entry Condition Must have two boxes to swap.
• Flow of Events MailClerk chooses Swap Box
  Assignment from Box Menu. MailClerk enters 2
  boxes to be swapped. Program locates both Box
  entries and swaps all entry fields. Program
  searches Student database for students assigned
  to those 2 boxes. Student KeyNum is switched with
  second Student KeyNum. Entries saved.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications. Wrong box.
• Special Requirements Verify on save.

12
Swap Lock Assemblies

• Use case name Swap Lock Assemblies
• Participating Actors MailClerk
• Entry Condition Student lost keys for lock.
• Flow of Events MailClerk selects Swap Lock
  Assemblies from Box Menu. MailClerk enters box
  that needs new lock. Program searches for box
  from BoxInfo database. Box entry updated with
  lock assembly number. Entry saved.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications. Invalid box.
• Special Requirements Verify on save.

13
Set Forwarding Status

• Use case name Set Forwarding Status
• Participating Actors MailClerk
• Entry Condition Student or students need address
  to be forwarded.
• Flow of Events MailClerk clicks on forwarding
  status from Box Menu. If just one student needs
  mail forwarded, search for that student and set
  mail to be forwarded. If many students need
  address forwarded (summer) select all students to
  be forwarded. Then go in and select students to
  have mail not forwarded. Information updated in
  database.
• Exit Condition Save or quit.
• Exceptions none
• Special Requirements Verify on save.

14
Send First Parcel Notice

• Use case name Send First Parcel Notice
• Participating Actors MailClerk
• Entry Condition Package arrival.
• Flow of Events MailClerck clicks on first parcel
  notice from Parcel Menu. MailClerk enters box
  number, id number, or last name. Program finds
  Student in CurrentStudent database. MailClerk
  scans in tracking number from parcel. Entry
  added to database for new parcel. Program prints
  slip for student. Email notification sent to
  student.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

15
Send Second Parcel Notice

• Use case name Send Second Parcel Notice
• Participating Actors MailClerk
• Entry Condition Package hasnt been picked up
  after first notice after a week.
• Flow of Events MailClerk clicks on second parcel
  notice from Parcels Menu. MailClerk enters
  T-Memo number or Student ID/Last Name to find
  first notice. Program prints second notice.
  Second email sent to student.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

16
Print Re-Addressing Labels

• Use case name Print Re-Addressing Labels
• Participating Actors MailClerk
• Entry Condition Mail forwarding.
• Flow of Events MailClerk clicks on re-addressing
  labels from Menu. Select box number, id number,
  or lastname. Print re-addressing label.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

17
Multiple Box Reservations

• Use case name Multiple Box Reservations
• Participating Actors MailClerk
• Entry Condition Mailbox needs reserving for two
  students.
• Flow of Events Click on multiple box
  reservations. Enter the box number. Box is
  reserved for students.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.

18
Check Box Availability

• Use case name Check Box Availability
• Participating Actors MailClerk
• Entry Condition Empty mailboxes must be found.
• Flow of Events Click on box availability. Enter
  section (A-R, , A1). Display of section based
  on entered section.
• Exit Condition Save or quit.
• Exceptions Invalid field input based on field
  specifications.
• Special Requirements Verify on save.