Title: CAPED PreConference Workshop
1(No Transcript)
2CAPED Pre-Conference Workshop
- Accessibility of Electronic and Information
Technology - October 24, 2004
3Presenter Information
- David Baquis
- Accessibility Specialist Technology
- Background blends experience in 4 areas
- Consumer information
- Technology
- Disability issues
- Public Policy
4Audience Check
- Education sector?
- Industry sector?
- Government sector?
- Consumer sector?
- Who has read the 508 standard?
5Agenda
- 1. Opening Remarks
- 2. Accessibility
- 3. Introduction to 508
- 4. 508 Basics
- 5. Technical Requirements (overview)
- 6. Section 255
- 7. University Accessibility
- 9. Rulemaking and the Board
- 10. Resources
- QA
6Speaking Up in Todays Session
- Ok to ask questions as we go along
- Please use microphones for accessibility/usability
- Please say who you are and keep it brief
- I will put people in queue if we get several hands
7Part 1
8How is 508 Going?
- Measuring impact anecdotal
- Improvements in product designs
- Industry involvement - tip of the iceberg
- Web accessibility focus has been excluding other
products - Contract requirements confusion
- Staff turnover issues pros and cons
9Success in Implementationof 508 Procurement
Policy
- The Section 508 Steering Committee is considered
one of the most successful federal interagency
collaborative efforts. - The Federal Information Technology Accessibility
Initiative is a model for outreach. The 508
Working Group recently received an e-gov award.
10Whats Next?
- Incorporation of buy accessible practices in
society - Open use of Buy Accessible Wizard at
http//www.buyaccessible.gov - One day perhaps a landmark complaint
- Efforts toward international harmonization of
standards
11You Dont Have to be an Expert
- Know the difference between the law and the
standard - Know how to ask good questions to the vendor
- Use the Buy Accessible Wizard to generate
requirements - Know different types of technical assistance
- Learn from others experiences
- Pull together all the stakeholders in your team
12Practical Questions for Product Evaluation
- 1.) Is the product EIT?
- 2.) What provisions of the 508 Standard apply to
the product? - 3.) What features of the product support the
applicable provisions. - Note -many products conform to some, but not
all, applicable provisions. That is why it is
generally not appropriate to ask a yes/no
question about whether a product is fully
conformant. - 4.) How did you test the product for
508-conformance? - 5.) How do you meet you 255 requirements?
(telecom)
13Part 2
14Terminology
- Accessibility of a product
- Accessible situation to a person
- Accommodations improve access, but should not be
confused with accessible features of mainstream
technology - Compatibility with assistive technology
- Compatibility with mainstream technology
- The 508 Standard sets a minimum requirement for
accessible design. Some products can be enhanced
with usability improvements.
15Usability makes it easier to use
technology.Accessibility makes it POSSIBLE to
use technology.Don Barrett
16Open Architecture
- Designing for compatibility
- Electronic curb cut analogy
- 508 does not require an IT product to
interoperate with every brand and model of AT on
the market - Design to the Standard, not to the skill level of
the person
17What is the Difference Between Accessibility and
Accommodation?
- Accessibility is technology-centered.
Accommodations are person-centered. - Accessibility occurs before the fact.
Accommodations happen after the fact. - Accessibility focuses on mainstream technologies.
Accommodations primarily focus on assistive
technologies.
18Complementary Nature of Assistive Technology and
Information Technology
- AT Hearing aids
- IT Telephone handsets/receivers
- AT TTYs
- IT IVR/Voicemail/Auto attendant systems
- AT Computer assistive software or hardware
- IT Display of Caller ID and similar functions
19Difference Between Compliance and Conformance
- Compliance pertains to the law and may apply to
entities such as agencies, people, companies and
organizations - Conformance pertains to the technical design
standards or guidelines and applies to products - This distinction allows the covered entity be
compliant in their procurement process, even if a
product is not totally conformant with the
Standard (by claiming an allowable exception).
20Why Regulate Accessibility?
- Regulation helps ensure accessible design
natural market forces do not normally address
accessibility - Business case increase customer base
- Doing the right thing helps reduce liability
- Federal government is a model employer
- Secondary benefits accessibility may increase
usability
21Evolution of (some) FederalDisability Policies
- Architectural Barriers Act
- Rehabilitation Act (Sections 501, 504, and 508)
- Americans with Disabilities Act
- Telecommunications Act (Section 255)
- Assistive Technology Act (amended)
- HAVA
22Part 3
23What is Section 508?
- It refers to the law
- It also refers to the design Standard issued by
the Access Board - FAR incorporated the Standard
24History of Section 508
- Originally added to the Rehabilitation Act of
1973 in 1986 - Amendment to Section 508 signed into law
on August 7, 1998 - In July of 2001, the Federal Acquisition
Regulations added the Section 508 Standard to the
regulations that Federal agencies must follow
when procuring EIT products
25Comparable Accessis the Spirit of 508
- Section 508 applies to all Federal agencies when
they develop, procure, maintain or use electronic
and information technology. - When a Federal agency or department performs any
of the above functions involving electronic and
information technology, they must ensure that
employees with disabilities and members of the
public have comparable access to information and
data to that experienced by non-disabled
employees.
26What is the Purpose of 508?
- Ensures that people with disabilities are not
left behind in the information age. - Increases prospects for people seeking Federal
government and improves job functions for current
Federal employees. - Enhances usability of Federal EIT for the public
by reducing barriers to full productivity by
people with disabilities.
27Why is 508 Important?
- Promotes independence proactively. In some
cases, users need not self-identify and request
accommodations. - Supports employment of people with disabilities
- Enhances availability of Federal government
information services and products to the public - Encourages improvements in accessible design
- Indirectly increases availability of accessible
products everywhere - Raises awareness of disability issues. Private
sectors incorporate 508 as guidance in strategic
planning.
28Why was Section 508 needed? Disability
Demographics
- 20.6 -- or 54 million persons in the United
States have some level of disability - Over 70 of working age persons with severe
disabilities have minimal or no employment - The Federal government currently employees about
167,900 persons with disabilities
29Why was Section 508 needed?- Internet Users
- According to a UCLA Report, by 1997, some 19
million Americans were using the Internet - That number tripled in one year, and then passed
100 million in 1999 - In the first quarter of 2000, more than five
million Americans joined the online world,
roughly 55.000 new users each day
30Why was Section 508 needed?- Increased Reliance
on E-mail
- More than two-thirds of Americans have some type
of access to the Internet. In less than a decade,
e-mail has become a fundamental communication
tool - In 1998, the U.S. Postal Service delivered 101
billion pieces of paper mail estimates of the
number of e-mail messages transmitted that year
range as high as four trillion - The number of electronic mailboxes worldwide
reached almost 570 million in 1999
31Why was Section 508 Needed?- Web Use
- Every 24 hours, the content of the Worldwide Web
increases by more than 3.2 million new pages and
more than 715,000 images - In late 2002, the total number of hits on U.S.
web pages passed the one billion per day mark - Section 508 will significantly impact those who
have historically had the most information access
barriers
32What Does Section 508 Require?
- Federal agencies must ensure that electronic and
information technology is accessible to employees
with disabilities and to members of the public to
the extent it does not pose an undue burden to
the agency - Undue burden is a high standard to meet
(significant difficulty or expense)
33What Else is Required?
- A report is required every two years by the
Department of Justice on the status of electronic
and information technology accessibility in the
Federal government - The first report was issued in 2000 and the
second report was issued in 2004.
34Who is Covered by 508?
- The law applies to Federal agencies and
departments - The term federal agency or department is
defined in the CFR (Code of Federal Regulations) - 508 does not cover legislative or judicial
branches, although some take initiatives toward
voluntary accessibility. - The 508 Standard can be used as guidance by
state and local governments and educational
institutions - The Federal Acquisition Regulations (FAR) apply
only to the Federal sector - 508 is not a direct requirement of vendors
35Part 4
36Whats the difference?
- Statute (law)
- Guidelines
- Government standards (enforceable)
- Voluntary consensus standards
37Basic Contents of the Section 508 Standard
- Preamble (Hint read this part last)
- Subpart A General
- Subpart B Technical provisions
- Subpart C Functional performance criteria
- Subpart D Documentation and support
38What is EIT?(And why is this question
important?)
- Definition of electronic and information
technology Any equipment or system or subsystem
that is used in the automatic acquisition,
storage, manipulation, management, movement,
control, display, switching, interchange,
transmission or reception of data or information - Key term principle function
- Is a computer microchip EIT?
- Is a microwave oven EIT?
- Is email covered by 508?
- What about a web-based subscription service?
39Some Exceptions Available Under Subpart A of 508
- Lack of commercial availability
- Fundamental alteration
- Technology incidental to a Federal contract
- Back office (must meet both architectural as well
as usage criteria) - National security (Active duty armed forces
personnel are not members of public or Federal
employees.) - Note that Federal agencies are the only ones who
can claim exceptions regarding their
procurements, not vendors.
40Subpart C in a Nutshell
- Describes disabilities addressed, but does so
with functional requirements, such as usable
with no vision. - Describes TWO approaches to accessibility
Built-in and compatible design. - The provisions in this section require products
to either fully accommodate the needs of people
with disabilities, or the product must be
compatible with the assistive technologies used
by people with disabilities.
41Disabilities AddressedUnder 508 Subpart C
- Vision
- Dexterity
- Hearing
- Speech (often overlooked in articles about 508)
42Subparts B versus C Which Provisions to Use and
When
- When requesting and evaluating products, use B
first and then look at C, to see if you missed
any functions - Dont ask What category does the product fall
in? - Instead ask What functionality does it
feature? - Consider convergence e.g. touch screen cell
phone keypad - 508 trumps as deciding factor best meets (Must
buy most accessible - presumes all else being
equal and not forgoing other essential business
requirements)
43Equivalent Facilitation
- Can be used by a vendor as a design option for
meeting or exceeding 508-conformance requirements - The solution must provide substantially
equivalent or greater access to and use of a
product for people with disabilities. - Often mistakenly confused with accommodations. It
cannot be used as a basis for excusing poor
accessible design.
44What Does Subpart D Require?
- 1.) Documentation in alternate formats (in cases
where documentation is provided). - The federal agency is responsible for this, not
the vendor, unless the agency requires it in
their contract. In that case it is considered an
additional agency requirement, not a 508
requirement. - The vendor can provide an electronic
(convertible) version to help the agency meet
it's requirements. - 2.) Description of accessibility and
compatibility features. - 3.) Support services shall accommodate
communication needs of end users with
disabilities.
45What Remedies are Available Under 508?
- Section 508 provides remedies to employees of
Federal agencies and members of the public who
are aggrieved by violations of its requirement. - Complaints should be filed with the Federal
department or agency alleged to be in
non-compliance. Complaints are handled via
Section 504 administrative procedures. - Individuals can file private rights of action in
court. - What is a person of standing?
- Injunctive relief is the fix, not punitive
damages.
46Part 5
- 508 Technical Requirements
47Types of Products Covered Under 508 (Subpart B)
- Software applications and operating systems
- Web-based intranet and internet information and
applications - Telecommunications products
- (What is a two-way conversation?)
- Video and multimedia products
- Self contained, closed products
- Desktop and portable computers
483 Types of Access
- Communication access
- Information access
- Physical access
49Examples of RequirementsTelecommunications
Products
- Support for TTY code
- VCO/HCO support
- Pass-through of TTY signals
- TTY usability of IVR, auto attendant, and voice
mail - Direct connection point
- Support intermix of voice and TTY
50Examples of RequirementsTelecommunications
Products
- Amplification
- Auto reset of volume
- Hearing aid compatibility
- Minimized Interference
51Examples of RequirementsTelecommunications
Products
- Caller ID and similar functions
- Response time warning and
- means of extension
52Examples of RequirementsTelecommunications
Products
- Tactile discernability
- One hand use no tight grasping, pinching, wrist
twisting - Key repeat
- Status of locking toggle controls or keys
53Examples of RequirementsSoftware Applications
and Operating Systems
- Keyboard equivalents
- Provide current focus
- User interface element
- Dont disrupt accessibility features with an
installation - Color contrast
54Examples of RequirementsWeb-based Intranet and
Internet Information and Applications
- A text equivalent for non-text elements
- Captioning and AD for multimedia presentations
- Electronic forms designed to be completed on-line
usable by assistive technology users. - Alternatives to color for distinguishing elements
- Time-out warning
55Examples of RequirementsVideo and Multimedia
Products
- Hardware requirements (TVs and computers with
tuners) - Captioning decoder chip
- SAP playback circuitry
- Production requirements (when indicated)
- Captioning and Audio description
- What does multimedia refer to?
- What is content essential for comprehension?
- What is a training and informational video that
supports an agencys mission? - Significance of term regardless of format
(Example of DVD with video content versus
document content)
56Examples of RequirementsSelf Contained, Closed
Products
- Usable without requiring attachment of AT
- Tactilely discernable keys when touch screens
used - Status of locking controls/ keys when touch
screens used - visually discernable, and
discernable either through touch or sound - Alternative form of identification or activation
when biometric ID is used - Operable controls reach issues
57Examples of RequirementsDesktop and Portable
Computers
- Where a product utilizes touchscreens or
contact-sensitive controls - Usable with one hand and without not requiring
tight grasping, pinching or twisting of the
wrist, when touchscreens are used - Key repeat adjustability, when touchscreens are
used. - Where provided, at least one of each type of
expansion slots, ports and connectors shall
comply with publicly available industry
standards. (For AT compatibility)
58Part 6
59What is the Difference Between 508 and 255?
- A little Access Board humor
60508 versus 255Two Different Laws
- A section of what??
- Section 255 of the Telecommunications Act of 1996
- Section 508 of the Rehabilitation Act of 1973, as
amended in 1998
61508 and 255Driving Accessibility
- Together require the design (255) and procurement
(508) of accessible telecommunications products. - Economics of pushing and pulling accessibility
- Both encourage improvements in accessible design
- Both harmonize existing standards
62Two Drivers of Accessibility
63Examples of Accessibility Features in a Telephone
- Volume control
- Tactile discernability of controls and keys
- Alternative output for screen information
- Ease of docking a cell phone into charger
64508 versus 255Entities Covered
- Section 255 Telecommunications manufacturers and
service providers (regarding accessible design) - Section 508 Federal agencies and departments
(regarding compliant procurements)
65508 versus 255Products Covered
- Section 508 electronic and information
technology - Generally broader
- Section 255 telecommunications products and
services - Seems narrower, unless systems are convergent
- Most procurements are complex, not simple
66Examples of Products Covered Under 255
- Section 255gt (narrower scope)
- Telecommunications products include
- Wireline and wireless telephones
- Pagers
- Fax machines (some but not all)
- Voicemail and interactive menu functions
- Equipment not coupled directly to the network,
such as a computer that is connected to a PBX
67Potential Complexityof Procurements
- In determining which requirements apply to a
telecom system, consideration should be given
to all the possible product components - Telecom hardware
- Computers to drive a PBX system
- Software to run in the computer
- A video to explain how to use the product
- A website that updates audiotext IVR information
68508 versus 255Differences in Disabilities
Addressed
- Section 508
- Hearing
- Speech
- Vision
- Dexterity
- Section 255
- Hearing
- Speech
- Vision
- Dexterity
- Cognition
69508 versus 255Company Processes
- Under 255, not only are telecommunications
manufacturers and service providers required to
provide accessible products and services, but
they must also - Consider accessibility in all phases of their
design process - Collaborate with disability organizations
- Include people with disabilities in the testing
and marketing of their products - Section 508, on the other hand, focuses on
outcomes procurements of conformant products.
70508 versus 255Differences in Degree of Effort
to Comply
- Section 255 ..when readily achievable to do
so (weaker) - Section 508 ..unless and undue burden would be
posed upon an agency. (stronger)
71508 versus 255Enforcement Mechanisms
- Section 255 Federal Communications Commission
has a broad range of investigative and remedial
powers. (No recourse in court) - Full range of enforcement mechanisms available
including investigations, hearings, citations,
forfeitures, and settlement talks. - Informal complaints consumer friendly, fast and
effective. - Focus is on getting accessible products into the
marketplace. - Section 508 Administrative complaint process
(Section 504) of each agency and department.
Also, individuals have a right to file a private
civil action.
72Why Dont People Complain?
- They are afraid of making trouble for an
employee, a company or themselves. - They are so upset, they are afraid of the
intensity of their feelings. - They believe that some other person or
organization is handling it and the issue will be
resolved through them. - They think their complaint will be ineffective.
- They dont know the proper complaint procedure.
(See Speak Out Guide from ITTATC) - Enforcement problem No watchdog. Both 255 and
508 are complaint driven
73Part 7
- University Accessibility Initiative
74What Types of EIT Might be Owned by a University?
- Websites
- Telephone systems, including phones and IVRs
- Information kiosks
- Computers
- Software
- Video productions
- Multimedia hardware, such as TVs
- Copiers, printers and fax machines
- Is training or distance e-learning considered
EIT?
75Making the Case (Using Carrots rather than
sticks)
- Supports employment of staff with disabilities
- Supports students with disabilities in school
- Supports community participation in activities
- Accessibility improves usability in some cases
- Good public relations
- Prepare now for future regulations
- What if accessibility was not expensive or
difficult to implement? - Essential to act on
facts, not assumptions
76Where is the University EIT Located?
- Classrooms
- Libraries and Cafeterias
- Academic department and Administrative offices
- Student activity centers and sports arenas
- Laboratories and research centers
- Off campus teaching sites in the community
- IVR system virtually available to everyone
- Mobile (wireless) products
- Internet websites virtually available to everyone
77Who are Stakeholders of Accessible EIT in
Education?
- People with disabilities
- Students
- Teachers
- Support/administrative staff
- Parents/guests
- All citizens who obtain Internet info from
colleges or call the telephone system - People of all ages and parts of the world
78Template for Implementation
- Identify purchasers and developers on all levels
- Involve people with disabilities in all stages of
the process - Respect organizational culture (e.g.,
decentralization) - Assign responsibility and authority to department
liaisons - Establish checks and balances
- Plan for continual training
- Design automation into accessibility (e.g. web
authoring) - Set priorities What EIT is most essential and
which is used most often? Use a timeline and set
deadlines.
79What is an Accessibility Initiative?(Going the
extra mile)
- Buy-in from top down (Statement of commitment
from the Board) - Establish accessibility policy (Needs to be well
crafted) - Connect the dots (Tie accessibility to existing
policy about welcoming diversity PWDs are the
largest minority group) - Empower a director to manage the program
- Create an internal advisory committee (working
group) and an external advisory council of
experts - Incorporate EIT accessibility into university
strategic plan - Marketing website, open house, publications,
speeches, etc - Creativity - Sponsor an accessibility award
competition
80Institutionalizing Accessibility
- Set a goal to raise awareness of students, staff
and other users about accessibility. - Many academic departments, for example, could
integrate teaching of accessibility issues into
their curriculums - Highlight accessibility success stories
- But please dont confuse them with accommodations
- Best practices need to be shared between
institutions and among departments
81What can you do?
- A letter of appreciation goes a long way
Support the industry champions. - Dont just complain to associates and settle.
- Gently inquire - as a systems change strategy
- - How many TTY accessible IVRs do you know of?
- Plan how you will evaluate products for
accessibility. - The number one way to advocate for accessibility
is to actually use the technology! - Teach accessibility in classes
82Part 8
- Rulemaking and the Access Board
83What is the Access Board?
- Independent Federal agency
- Creation authorized under the Rehabilitation Act
of 1973 - Mission promote accessible design for persons
with disabilities - Official board of 25 members
- 13 public members appointed by the President for
4-year terms - 12 members from various Federal agencies
- Meets every other month
84Responsibilities of the Access Board
- Develop and maintain accessibility requirements
for the built environment, transit vehicles,
telecommunications equipment and for EIT - Provide technical assistance and training on
these guidelines and standards - Enforce accessibility standards for federally
funded facilities
85Staff of the Access Board
- Approximately 30 employees
- 5 million budget
- 3 organizational units
- Office of the Executive Director
- General Counsel
- Technical and Information Services
- Support research (small budget). Examples
- Assistive listening systems
- Information kiosks
- Interference to hearing technologies (ICDR funded)
86What is the Access Boards Role in 508?
- Congress assigned responsibility to the Access
Board to develop accessibility standards for EIT - The Board is also required to periodically review
and amend the standards to reflect technological
advances or changes to EIT (No plans to do that
anytime soon!) - Technical assistance and training on the Standard
is required.
87508 Rulemaking
- Advisory Committee involvement 27 members
representing industry, disability organizations
and other groups - Based on consensus where possible
- Information meetings with extensive public input
- Open and inclusive process NPRM in Federal
Register over 100 comments submitted
88Incorporation of Other Rules into the 508
Standard
- Rehabilitation Act
- Americans with Disabilities Act
- Telecommunications Act
- Hearing Aid Compatibility Act
- Television Decoder Chip Circuitry Act
- International harmonization The impact of 508 is
being seen around the world
89What was the Access Boards Role?
- In March 2000, The Board published proposed
standards based on the EITAACs recommendations - The proposed standards were available for public
comment through publication in the Federal
Register - Over 100 individuals and organizations submitted
comments on the proposed standards - Final standards were published on December 21,
2000
90The 508 StandardFinal Requirements
- The Access Board, after consulting with Federal
agencies, industry, and disability organizations,
published standards setting forth - 1.) a definition of electronic and information
technology - 2.) technical and functional performance criteria
- Section 508 is not about assistive technology
its purpose is to improve access to mainstream
technology Thus making it easier to use
assistive technology.
91Technical Assistance and Training(Data from 2003)
- Since issuing the 508 Standard in 2000
- We responded to over 14,000 technical assistance
inquiries - Our website averaged 75,900 user sessions and
over 700,000 hits per month - We conducted over 140 training sessions and
reached a collective total audience of
approximately 11,000 people - We mailed out approximately 6,000 packets of
information to our customers
92Part 9
- Where can I get more information?
93How to Reach the Access Board
- Toll-free
- 800-872-2253 (voice) or 800-993-2822 (TTY)
- Internet http//www.access-board.gov
- E-mail 508_at_access-board.gov
94Access Board Section 508 Website Technical
Assistance
- Guides on each technical area of Subpart B
- Interactive courses on technical areas of
Subpart B - Tutorial on software design
- Tutorial on accessible telecommunications product
design - 508 Standard posted in English, Spanish, Japanese
and digital talking book formats - Overview and background, as well as tri-fold
brochure - Links to the statute, the FAR, section508.gov,
e-learning, ITTATC and others.
95Helpful Federal Agency Websites
- http//www.section508.gov (Federal Information
Technology Accessibility Initiative) - http//www.usdoj.gov/crt/508 (Department of
Justice 508 page) - http//www.fcc.gov/crb/dro/ (Federal
Communications Commission Disability Issues Page) - http//www.icdr.us (Interagency Committee on
Disability Research) Results of workshop on
interference to hearing technologies (pending)
96Additional Federally Funded Sources of
Information
- Disability and Business Technical Assistance and
Training Centers (www.adata.org/dbtac.html) - Information Technology Technical Assistance and
Training Center (www.ittatc.org) - National Center on Accessible Technology in
Education (www.washington.edu/accessit) - State Assistive Technology Programs
(www.resna.org and activate link list of ATPs) - Interactive Voice Response Systems Accessibility
Forum (www.atis.org/atis/ivr/ivrhom.htm)
97Pacific ADA IT Center
- Pacific Disability and Business Technical
Assistance Center (Pacific DBTAC)ADA Hotline
1-800-949-4232www.pacdbtac.org email
adatech_at_pdbtac.com555 12th Street. Suite
1030Oakland, CA 94607-4046
98Part 10
99Sample FAQs
- I dont have a 508 situation in my office, OK?
- Do I have to replace all my infrastructure now?
- Can I exempt my whole agency due to homeland
security? - Can I buy a product that is not fully accessible?
100More FAQs
- Does a college have to comply with 508 LAW
because it receives federal funding? - Is training or distance e-learning considered
EIT? - Question How to make a teleconference
accessible? - Is there a list of 508-certified products?
- Whose responsibility is it to determine
conformance?