PARTS OF LETTERS

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PARTS OF LETTERS
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Parts

• Stationary
• Dateline
• Inside address
• Salutation
• Subject line
• Body of letter

• Friendly closing
• Writer identification
• Extra add-ons

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Letter parts

• Dateline
• Date letter is written
• Inside address
• To whom the letter is written with full street
  city address info
• Salutation
• Dear Mr. Jones

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Letter parts

• Subject line
• Optional part
• Applying for job number 4382
• Can be distracting or unnecessary

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Letter parts Body of letter

• 1st paragraph
• Introduction to what you are about to say
• 2nd paragraph
• Explains in detail what you are saying
• 3rd paragraph
• Summarize/ remind
• Call for action
• Then close letter

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letter Parts Complimentary closing

• Sincerely,
• With/best regard,
• Dont
• Very truly yours
• Sincerely yours
• Any other variation of the above

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Writers identification

• 4 line spaces after Complimentary closing
• For authors signature
• Below signature
• typed name
• Below name
• additional information not in letterhead

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Below Name address

• Reference initials
• Initials of who typed finished letter
• Enclosure notation
• Enclosure
• Delivery notation
• By Certified Mail

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More Additional information

• Copy notation
• C
• Postscript (P.S)
• Not appropriate anymore
• Shows you forgot wont revise

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Formatting

• 1 inch margins all around
• Font Times New Roman
• Font size 12 cpi
• Spacing issues

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SPACING issues

• Memos letters
• single space
• 4 line spaces between
• dateline inside address

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SPACING issues

• 2 line spaces between
• inside address salutation
• 2 line spaces between
• salutation beginning of letter
• (also if using subject line)

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more Spacing

• 2 line spaces
• between last paragraph complimentary closing
• 4 line spaces after
• Complimentary closing for signature

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Spacing

• 2 line spaces
• after typed name additional information
• Single line spacing
• for added info below

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Letter styles

• Block
• All left justified
• Modified block
• Dateline
• centered
• Complimentary closing, signature, typed name
• centered