VAONCE

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VAONCE

• https//vaonce.vba.va.gov/vaonce_student/default.a
  sp

Jodie L. Balder
ELR North Carolina June 2008
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VA ONCE Access

• Need to complete and submit an Memorandum of
  Understanding (MOU).
• Fax or mail it to me (336-631-5272)
• Only need to do it ONCE.
• Found on our website www.gibill.va.gov.
• Highlight "Information for education
  professionals"
• click "VA ONCE." 
• Scroll down to How Do I Gain Access?" section.

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ON LINE VA ONCE TRAINING

• Training on the use of VA-Once via conference
  call held each month. For more information,
  please contact Lorraine Heusinger at the Buffalo
  Regional Processing office at
• lorraine.heusinger_at_va.gov

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2008 VA ONCE training schedule
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Topics

• Logging in
• Adding standard programs terms
• Selecting student
• Adopting student

• Bio page
• Certifying student
• Adding multiple terms
• Status codes
• Updates
• Printing

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LOGGING IN
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I will send you a login name and password upon
receipt of your MOU and/or 8794
Remember they are case sensitive!
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ADDING STANDARD PROGRAMS TERMS
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This is where you will add Users (cant submit
to VA) Standard programs, terms, and
remarks. Add user defined fields which show up
on Bio Page
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You MUST add standard programs. You cannot
certify a student In a program until its been
Entered under standard programs. This
information will become available In drop-down
menus when certifying Students.
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You should list programs as they are listed in
your approval from the SAA.
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Drop date is the last day a student can drop a
course without academic penalty, not to exceed 30
days from the start of the term.
Add any break periods of 7 days or more
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SELECTING ADOPTING A STUDENT
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You can scroll
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IF YOU CANT FIND A STUDENT

• Check deleted and inactive records on
  Select Student Page
• Need to select one from the Status and
  drop-down menu and hit search again.
• Remember to re-set your status and filter back
  to all when done!!

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Remember to activate or undelete If needed!
Drop-down menu with options including
deactivated deleted
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To add a NEW student or student at different
school
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Click ok You will get message if student is at
another school or already exists at yours
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BIO PAGE
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numbers
only
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optional field so SCO can record if the Prior
training has been evaluated
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Go to "Admin" then School Data and select
e-mail option.  Remember, you must have each
individual students email address on their Bio
Page for the email to be sent!
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Will send the Student an Email When certified
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Where you can add info as it happens. Record
contacts with VA, student etc.
Students personal info
Where you submit enrollments changes
Can see remaining entitlement, delimiting date,
last 3 award lines etc.
Log of actions taken in VA Once
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CERTIFYING A STUDENT STATUS CODES
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Certs Already done
Where You do Current cert
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Can cert up to 10 terms
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Status tells you where the cert is. 4 means it
has been submitted to VA.
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VA-ONCE STATUS FLOW CHART
5A AUTOMATIC 5M MANUAL
Input by user cant certify to VA
Saved but not submitted
CH 31 codes Must still print mail
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VAONCE

• INSTRUCTIONS PRINT
• VAF 22-1999 1999b

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VIRTUAL CERT cumulative Cant change or print
ACTUAL CERT Can amend, adjust, terminate print
Info will show if virtual or actual, type date
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This is what it looks like When received by VA
Remember To print A copy for Students file!
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VAONCE

• MORE HELP

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