PeopleSoft Financials v9'0 Upgrade

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PeopleSoft Financialsv9.0 Upgrade
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General Ledger
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General Ledger Module Assumptions

• Page changes include changes to fields, including
  name changes, placement, removal, and additions,
  etc.
• Page and functionality changes documented in this
  document will only be in reference to current
  business process and will not reference
  functionality not currently used by the State of
  Georgia end users.

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General Ledger Module

• Create Journal Entries page
• The Add a New Value tab provides the user access
  to enter a new journal.
• The Find an Existing Value tab provides the user
  access to view or update an existing journal.

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Create Journal Entries page v8.8
Navigation General Ledger gt Journals gt Journal
Entry gt Create Journal Entries
The Create Journal Entry page in v8.8
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Create/Update Journal Entries page v9.0
Navigation General Ledger gt Journals gt Journal
Entry gt Create Journal Entries
The functionality and navigation to this page has
not changed but the label has become more
descriptive to include all processes accessed
through this page (Create, View, and Update
Journal Entries). This label change is reflected
on both the page and in the Menu list.
UPK Topics impacted by change Lesson 6.2
Journal Entry, Topic 6.2.1
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General Ledger Module

• Journal Lines page
• In PeopleSoft version v8.8 the Project Chartfield
  is accessed via a link on the Journal lines page
  which displays the Project Information page. On
  this page the required input values are Project
  Business Unit and the Project Chartfield value.
• In PeopleSoft v9.0, four new Chartfields have
  been added to the Journal Lines rows. These
  fields are PC Business Unit, Activity, Analysis
  Type, and Source Type. The PC Business Unit
  which was entered in v8.8 on the Project
  Information page, is now located on the Journal
  lines page and is a required field if the Project
  field is populated. As in v8.8 the Activity,
  Analysis Type, and Source Type are used by the
  Project Costing Module (currently only used by
  the Dept of Transportation) and are not required
  fields.

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Journal Lines page v8.8
Navigation General Ledger gt Journals gt Journal
Entry gt Create Journal Entries
In v8.8, the user would click the link to display
the Project Information page then enter the
Project and the PC Business Unit values
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Journal Lines page v9.0
Navigation General Ledger gt Journals gt Journal
Entry gt Create/Update Journal Entries
In v9.0, the Project value can be entered
directly on the Journal Lines Page
Four new Chartfields have been added to the
Journal Lines page. The PC Business Unit is a
required field if the Project field is populated.
Activity, An Type, and Source Type are used only
for the Project Costing Module.
UPK Topics impacted by change Lesson 6.2
Journal Entry, Topic 6.2.2, 6.2.3, 6.2.4, 6.2.5,
6.2.6 and Lesson 6.3 Journal Maintenance and
Processing, Topics 6.3.1, 6.3.2, 6.3.3, 6.3.4,
6.3.5
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General Ledger Module

• Ledger Inquiry page
• The Ledger Inquiry Criteria page enables you to
  specify the selection criteria to view detail and
  summary ledger information. You can narrow or
  broaden your search based on the number of fields
  you populate on this page.
• The field label for the Year criteria field in
  v8.8 is changed to Fiscal Year in v9.0 with no
  impact on functionality
• The Include Balance Forward checkbox label is
  changed to Show YTD Balance in v9.0 with the
  added enhancement of YTD balances by period
  displayed on the inquiry screen.

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General Ledger Module

• Ledger Inquiry page continued
• The Include Adjustment Period(s) checkbox is
  moved to the Chartfield Criteria Section.
• The Show Transaction Details is a new criteria
  option in v9.0, which allows the user to display
  a list of detailed transactions (such as Journal
  IDs, and the related accounting period) from the
  Ledger Criteria page. In v8.8, transaction
  details are accessed via a link on the
  Summarization Details page.
• View Options are selected by clicking the
  appropriate check box which relates to a specific
  Chartfield value located in the Sum By column.
  In v8.8, View options were accessed via Sum By
  links.

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Ledger Inquiry page v8.8
Navigation General Ledger gt Review Financial
Information gt Ledger
v8.8, The highlighted fields have been renamed or
relocated on the page in v9.0
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Ledger Inquiry page v9.0
Navigation General Ledger gt Review Financial
Information gt Ledger
The highlighted fields have been changed or
relocated on the page in v9.0

• Year in v8.8 is
• Fiscal Year in v9.0
• Sum by Links in
• v8.8 are Sum by
• checkboxes in
• v9.0
• Include Adjustment
• Periods moved
• from Ledger
• Criteria section to
• the Chartfield
• Criteria section

UPK Topics affected by this change Lesson 6.4
Ledger Inquiry, Topics 6.4.2
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General Ledger Module

• Ledger Criteria Include Balance Forward
• In v8.8, Include Balance Forward Ledger Criteria
  provides the option to include beginning balances
  for balance sheet accounts. Once this option is
  selected, summarized account balances by period
  is displayed. If this option is not selected,
  beginning balances will not be displayed.
• In v9.0, the Include Balance Forward label is
  changed to Show YTD Balance. The option to
  include beginning balances remains a feature of
  this function as in v8.8. However, this process
  has been further enhanced to provide a YTD Period
  Balance in addition to the summarized balance by
  period that was provided in v8.8.

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Ledger Criteria v8.8
Navigation General Ledger gt Review Financial
Information gt Ledger
Beginning Balances are shown in Period 0.
v8.8 Include Balance Forward checkbox shows
beginning account balances in period zero.
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Ledger Criteria v9.0
Navigation General Ledger gt Review Financial
Information gt Ledger
In v9.0 the Show YTD Balance Ledger Criteria
selection provides the same results as Include
Balance Forward in v8.8. In addition, a YTD
column has been added.
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General Ledger

• Show Transaction Details
• In v8.8, Transaction Details were accessed via a
  drill down link on the Summarization Details
  page.
• In v9.0, Show Transaction Details is a new Ledger
  Criteria option which allows the user to view
  transaction details from the Ledger Criteria page
  by clicking the Search button.

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Show Transaction Details v8.8
Navigation General Ledger gt Review Financial
Information gt Ledger
v8.8 Summarization Details page had Detail links
to show Transactions Details.
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Show Transaction Details v9.0
Navigation General Ledger gt Review Financial
Information gt Ledger
In v9.0, Show Transaction Details Ledger
Criteria provides the same functionality as
Detail links in v8.8
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General Ledger Module

• Ledger Inquiry
• Chartfield Criteria section
• In v8.8, the View options was displayed on the
  left with links to retrieve data specified in the
  search parameters.
• In v9.0, the Sum By column is displayed in the
  Chartfield Criteria section and allows the user
  to designate how the data is viewed. Click the
  Search button to display the inquiry results.

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Chartfield Criteria section v8.8
Navigation General Ledger gt Review Financial
Information gt Ledger
In v8.8, the View section provides Sum By links
to designate how the data is viewed and to
display inquiry results.
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Chartfield Criteria section v9.0
Navigation General Ledger gt Review Financial
Information gt Ledger
In v9.0, Sum By checkboxes allow the user to
select how the data is viewed. Click the Search
button to display the Inquiry results.