FALL 05 AIMS HIGH SCHOOL TESTING WORKSHOP

1
FALL 05 AIMS HIGH SCHOOL TESTING WORKSHOP

• Test Dates
• October 25 - Writing
• October 26 - Reading
• October 27 - Math

2
Primary Site Test Coordinator Responsbilities

• Inventory test materials
• Distribute, collect, count, and return all test
  materials to locked storage
• Provide test procedures and security procedures
  training to test administrators and proctors
• Act as a liaison between your school and the
  district testing coordinator
• See your workshop training manual for a more
  detailed list of responsibilities

3
What is new for Fall 2005?

• Which students are Eligible to Test
• Short/Add Window for Ordering
• Test Administration Directions
• Test Book Format
• Student Barcode Labels
• Re-Rostered Test Results
• Accommodation Changes

4
Which Students are Eligible to Test?

• Students in cohorts 2007, 2006, 2005, and below
  who have not passed in any content area
• Generally 11th and 12th graders and those who
  should have already graduated who have not passed
  in any content area
• TUSD and private school students who have signed
  up and want to try to improve from Meets to
  Exceeds in a content area
• Students who have Meets but did not sign-up to
  test are to be tested only if sufficient test
  materials are available

5
Short/Add Window

• ADE monitored ordering and will be monitoring the
  Short/Add requests
• Inventory materials ASAP after they are received
• Let Cindy Hurley know by Oct. 19 if you need more
  tests for students who have not passed
• If ordering during Short/Add, be prepared to
  provide a list of students highest performance
  level on previous AIMS HS tests

6
Test Administration Directions

• Revised the directions that are read aloud to
  make them easier to find in the manual and
  clearer for students to understand
• - organized with tabs by content area
• - date within the script
• Clarified directions for hand bubbling student
  demographics

7
Test Book Format

• Three test books Writing, Reading, Math
• Test date is clearly printed on the cover of test
  book
• Still only two answer documents one for
  Writing/Reading one for Math
• Must use same answer document if student doing
  both Writing Reading logistical concern

8
Student Barcode Labels

• Barcode labels will be generated based on info in
  SAIS as of September 16
• Barcode labels will be shipped separately will
  not be with other test materials
• If student has a barcode label NOTHING is to be
  filled in on back cover
• More on filling out demographics on slides 18-21

9
Re-Rostered Test Results

• Results from Spring 2005 HS AIMS will be
  re-rostered based on enrollment in SAIS as of
  September 16
• Re-Rostered lists sent out prior to testing
• Not a definitive list

10
Accommodation Changes

• The document, Testing Accommodations Guidelines
  for 2005-06, is posted on ADE website
  http//www.ade.az.gov/standards/aims/Administering
  /Default.asp
• Non-standard Accommodations are now called
  Alternate Accommodations
• There is no J code column any more
• Bubbling of Accommodations on the answer
  documents has changed See slide 22 23

11
TEST ADMINISTRATION PROCEDURES

• Test Calendar
• Test Timing
• Test Security
• Test Setting
• Student Demographic Information
• During Testing
• After Testing
• Reportable Testing Incidents

12
Test Calendar Times

• All AIMS are untimed times given are estimates
  only
• Arrangements must be made for those students who
  need more than the suggested times
• May not carry over any testing to the next day
• There are no make-up dates

13
Test Security

• Test materials must be kept in locked storage
  when not in use (classroom is not okay)
• Test administrators must return materials daily
  to site test coordinator
• Tests must be administered exactly as stated in
  test administration directions and no materials
  may be reproduced
• All test materials must be returned to CTB

14
Test Security (contd)

• Test materials may not be reproduced
• Actual test items may not be disclosed
• Answers may not be provided to students
• A students answer may not be changed in any way

15
Test Security (contd)

• Students are not allowed to share information
  during testing
• No one may preview, read, study, examine the
  actual tests
• No one may review, ready study, examine any
  students answers
• Violations of test security are a serious matter
  that could result in disciplinary actions
  including revoking of certification and
  withholding of school funds

16
Test Security (contd)

• All school personnel who have access to the AIMS
  must sign a Test Security Agreement
• Keep security agreements on file at the school
  except for the principal agreement that
  agreement comes back with your testing materials
• School test coordinators must maintain an
  inventory of test materials
• Test materials must be signed out by test
  administrator and signed back when returned

17
Test Setting

• Testing rooms should provide adequate lighting
  and ventilation and be free from distractions
• Seat students at desks or tables with sufficient
  room between students to prevent cheating
• Visual aids that may assist students with an
  answer must be removed or covered up except for
  the Six Traits for writing and AIMS Math
  Reference Sheet
• Have an adequate supply of dictionaries,
  thesauri, and pencils - ink pens may not be used
  

18
Student Demographic Info

• If a student has a label
• Use it contains all required demographic
  information, except for accommodations used
• Affix label to the front of the student answer
  document in the indicated space (see slide 19)
• Do not bubble in demographic data on the back
  side of answer document
• If back side gets bubbled in, must erase the
  bottom half

19
Placement of Pre-Coded Barcode Labels
Pre-coded student barcode labels are to be placed
on the front of the student answer document in
the designated area. You must utilize only a
CTB-generated label with a barcode. Do not write
or mark in the designated barcode label
space. IMPORTANT Make sure to place the correct
barcode label on the answer document (for
example, place only a W/R label on a W/R answer
document)!
19
20
Student Demographic Info (Contd)

• If a TUSD student does not have a label
• All demographic data on the back of the answer
  document must be hand bubbled after the student
  has tested
• Follow bubbling instructions in the Test
  Administration Directions pages 30-34
• Only school personnel can bubble in demographic
  data after the test is completed
• Note Students are not permitted to bubble in
  this information

21
Student Demographic Info (Contd)

• For private school or home-schooled students
• Fill in the the top half of the back side of the
  answer document and for SAIS , put in students
  phone number
• If home-schooled, then mark box 6 on bottom half
  of the back side of the answer document

22
Bubbling Testing Accommodations

• Use the directions on page 35 of the Test
  Administration Directions to complete the inside
  front cover of the answer document for any
  student testing with standard or alternate
  accommodations with or without a barcode label
• There are 3 boxes that possibly need to be filled
  in

23
Inside Cover of Answer Document Testing
Accommodations See page 36 of Test Directions
for instructions on completing test accommodations

23
24
Standard Accommodations

• Fill in the bubble that applies if a student has
  an IEP, 504, or is an English Language Learner
• Bubbles must be filled in for each content area
  that applies
• Braille and Large Print are standard
  accommodations

25
Alternate Accommodations

• Fill in the bubble that indicates if a student
  has an IEP or a 504 (in unusual circumstances
  approved by ADE)
• Fill in the bubble that indicates which alternate
  accommodation(s) the student received
• If student received an alternate accommodation
  not listed, fill in the bubble that indicates
  another alternate accommodation was used
• For students receiving alternate accommodations
  not listed, records of the alternate
  accommodation provided must be maintained as
  described in Testing Accommodation Guidleines
  for 2005-2006, which can be found on the ADE
  website at www.ade.az.gov.standards/aims/administ
  ering

26
Writing Accommodations

• For students using a word processor, tape
  recorder, scribe, Braillewriter, or a large print
  test book and answer document as an accommodation
  (standard), their responses must be transcribed
  into a standard AIMS HS answer document for
  scoring purposes
• The test coordinator, test administrator,
  proctor, or other designated school personnel
  must transcribe the responses exactly as produced
  by the student without changing spelling,
  punctuation, word choice, or any other aspect of
  the student responses
• After transcribing student responses into the
  standard answer document, all electronic versions
  must be deleted

27
During Testing

• Administer tests exactly as directed in the Test
  Administration Directions
• Use sign-in sheets to monitor that all students
  who should be testing are
• Monitor that test administrators and proctors are
  actively proctoring look out for students using
  ink instead of pencil
• Be certain that students who are taking both the
  Writing and Reading tests use only ONE answer
  document

28
During Testing (Contd)

• Watch for student misconduct and cheating
• Specifically
• use of calculators or other electronic devices
  (unless on students IEP)
• use of scratch paper
• use of inappropriate reference materials
• working on incorrect session or test
• disruptive students
• imposter students
• NOTE Do not invalidate a test without
  discussing it first with
• Cindy Hurley

29
After Testing

• Inside front cover of answer document
• Bubble in information for ALL students who
  received testing accommodations Standard or
  Alternate
• A students final copy of extended writing must
  be hand transcribed onto a regular writing answer
  document for any student who has an accommodation
  for using a word processor, scribe, or has used a
  large print or Braille version of the test

30
After Testing (Contd)

• Confirm that each student who tested returned a
  test booklet and an answer document
• Collect all test materials
• Complete demographic information for students
  without barcode labels after the student has
  tested
• Inspect answer documents as instructed in the
  Test Administration Directions
• Package and return test materials to testing
  warehouse on assigned check-in date

31
Reportable Testing Incidents

• Report any of the following to Cindy Hurley
• Lost or missing test materials
• Misconduct of students such as stealing or
  cheating
• Misconduct of faculty/staff such as reviewing the
  test or giving answers to students

32
RECEIVING RETURNING MATERIALS

• What to Expect When
• Inventorying Materials
• Requesting Additional Materials
• Pre-Coded Barcode Labels
• Organizing the Answer Documents
• Packaging Scorables vs. Non-Scorables

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What to Expect When

• Materials to arrive at your school on October 13
  - boxes will arrive numbered as Box 1 of 13, etc.
• We did NOT condense the boxes this year. They
  are filled as they were sent to us - if a box
  says box 1 of 13 then you should have a total of
  13 boxes
• We made sure the CTB inventory (number of
  packages) matched what is in your boxes we did
  not count the individual tests
• Box 1 contains the Packing Slip from CTB along
  with our scorable and non-scorable return box
  labels
• Boxes contain test books and test answer
  documents only - labels will be arriving later in
  a separate shipment.

34
Inventory Materials

• Do not wait to inventory your materials until the
  last minute
• Count the number of boxes and match to the number
  you should have received per CTB inventory
• Open Box 1 to find the packing list and verify
  the materials received to the packing list
  count individual tests.
• Materials are in sets of 20 or sets of 4
• We found no discrepancies with numbers of
  packages received

35
Requesting Additional Materials

• If after inventorying, you find you need more
  materials to meet the needs of those who have not
  passed, then contact Cindy (225-5418) immediately
  and no-later than Oct. 19 at Noon.
• No materials can be ordered after Oct. 19 at
  Noon.
• No materials can be ordered for proficient
  students who have not signed-up previously
• NOTE Someone from your site will need to pick
  up extra materials if needed, as we have no
  additional staff to run them out to your school

36
Pre-Coded Bar Code Labels

• You will receive 2 sets of pre-coded student
  barcode labels (Oct.18-20)
• One set of labels is for Writing/Reading and one
  set for Math
• There are two labels per set plus a master
  (dummy) label
• Do not use the master label on any answer
  documents
• Very important that the correct label is placed
  on the corresponding answer document an
  incorrect label used will result in all pre-coded
  data being lost

37
Pre-Coded Barcode Label Examples Math
Writing/Reading
Master Label
Extra Barcode
BarcodeLabel
37
38
Have student fill in this part prior to Testing
NO label goes here
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39
Unused Pre-Coded Barcode Labels

• Do NOT retain unused barcode labels from the
  Writing/Reading or Math test sessions for use in
  future test administrations. Pre-coded labels
  are valid for the immediate testing session
  only!
• If you place the wrong label on a student answer
  document, obtain a new answer document and
  utilize the extra barcode label provided.

40
Organizing the Answer Documents

• Check bar-code label placement
• Check back of answer document
• - if there is a label then nothing should be
  filled in on back
• - if there is no label then the back should
  be filled in
• Check answer documents to ensure loose sheets of
  paper, paper clips, or sticky notes have not been
  left inside
• Check test booklets to ensure answer documents
  have not been left inside
• All answer documents must be separated by content
  area and then by cohort
• Answer documents should be arranged face-up and
  separated by colored sheets of paper
• Do not band answer documents in any way

41
Packaging Scorables vs. Non-Scorables

• Scorables
• Answer documents that are to be scored are
  considered scorables and need to be boxed and
  labeled separately
• Do not mix any scorables with non-scorables may
  result in lost tests and/or late-receipt scoring
  fees
• Non-Scorables
• Test books and unused barcode-labels are
  considered non-scorable and should be boxed and
  labeled separately
• Keep all unused or damaged answer documents
  grouped together and boxed with the non-scorables
  they will need to be counted as well
• NOTE Box test materials in the original
  boxes sent to you these must be used for return
  of materials to CTB

42
Damaged Materials Due to Biohazard

• If a test booklet is damaged due to a biohazard
  (i.e., vomit, blood, or extreme amounts of
  mucus), do not return these booklets to the
  warehouse
• Dispose of biohazard damaged booklets and make a
  note so that during materials check-in a note can
  be written on the Materials Inventory Sheet to
  explain the discrepancy

43
Checking In Materials

• Check-In will begin on October 31- November 3
• Sign-up for a time slot after the training or
  call Bert, 617-8187
• Please be on time when checking-in or call if you
  will be detained or unable to keep your appointed
  time

44
Miscellaneous Need-to-Know and Need-to-Remember

• Use of scratch paper is a test violation.
• Students must use a No. 2 graphite pencil to mark
  their answers answers written in ink will not
  be scored.
• Test administrators are responsible for reading
  the test administration directions thoroughly
  No one told me that, can not be an excuse used
  if a test violation occurs.
• Students who become ill and must leave during the
  test administration of any AIMS content area are
  ineligible to continue the test for that content
  area (See page 7 of Test Administration
  Directions).

45
Miscellaneous Need-to-Know and Need-to-Remember

• Students who are disruptive, who refuse to
  participate, or who receive help from others, or
  otherwise engage in unacceptable behavior will
  have their opportunity to test revoked. In this
  case, notification of the incident and its
  consequences should be placed in the students
  cumulative folder and the parents be notified
  (See page 7 of Test Administration Directions).
• Test administrators and proctors need to walk
  around the room to make sure students are
  progressing through the test appropriately. Be
  particularly alert to students using ink.

46
Miscellaneous Need-to-Know and Need-to-Remember

• Students identified as Limited English Proficient
  (LEP) or who have been identified as Fluent
  English Proficient (FEP) for two or fewer years
  are eligible for certain standard accommodations
• as needed
• Accommodations for English Learners include
• - Use of a published translation dictionary
  throughout the
• test
• - Provide exact oral translation of test
  directions
• into students native language (no
  written translations
• allowed)
• - Simplify language in directions in
  English only

47
Miscellaneous Need-to-Know and Need-to-Remember

• Special Ed students with alternate (non-standard
  accommodations) and ELLs do not count for AZ
  Learns (Arizona Accountability System).
• Special Ed students with alternate (non-standard
  accommodations) and ELLs do count for 95 tested
  and for AYP.
• The Fall administration of AIMS HS plays no role
  in AYP calculations, but student results are
  included in AZ Learns calculations
• To qualify for AIMS Augmentation, students must
  participate in ALL HS testing.

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Important Numbers Websites

• Cindy Hurley (A R) 225-5418
• Bert Thompson (Warehouse) 617-8187
• This presentation can be found at the TUSDStats
  website http//tusdstats.tusd.k12.az.us/ , then
  click on Resources link
• To access information about ELLs
  https//tusdstats.tusd.k12.az.us/planning/biled/bi
  led_front.asp
• or go to TUSDStats homepage and click on
  Language Assessment which is under Special
  Programs
• ADE Assessment Website
• http//www.ade.az.gov/standards/aims/
• To access Testing Accommodations Guidelines for
  2005-2006
• http//www.ade.az.gov/standards/aims/Administe
  ring/Default.asp

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Need I say more? Thanks for all your help!!