CAL POLYS ENROLLMENT PLAN A PROPOSAL

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CAL POLYSENROLLMENT PLAN(A PROPOSAL)
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• (Some components of the proposal represent no
  changes. They are included for completeness.)
• ASSUMPTION 1
• THIS IS A PRESENTATION WHICH ARTICULATES THE
  INSTITUTIONAL ACTIVITIES WHICH RELATE TO THE
  ADMISSION OF NEW STUDENTS TO THE UNIVERSITY AND
  WOULD BE A COMPONENT OF A LARGER ENROLLMENT
  MANAGEMENT PLAN
• ASSUMPTION 2
• IMPLEMENTATION OF ALL OR PART OF THE PROPOSAL
  WOULD BE A MULTI-YEAR PROJECT

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• OCTOBER
• Establish University/College Size (Academic
  Deans Council)
• NOVEMBER
• Filing Period (student applicants - CSU defined)
• DECEMBER
• Build Initial Pool (admissions/database)

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ESTABLISH UNIVERSITY/COLLEGE SIZE(FOR THE NEXT
ACADEMIC YEAR)

• REQUIRED ACTION Academic Deans Council
• Determine university size
• Determine the percentage of new students to be
  admitted by the MCA (multi-criteria approach to
  admission)
• Determine the percentage of new students to be
  admitted as university interests
• Determine the percentage of new international
  students to be admitted

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• AS REGARDS DETERMINE UNIVERSITY SIZE
• BEST GUESS In the absence of data to the
  contrary, the university and college sizes could
  be projected based on steady state funding. A
  method of scaling could be developed which would
  allow mid-course corrections (in January) based
  on the most recent budget information.
• AS REGARDS THE PERCENTAGE OF NEW INTERNATIONAL
  STUDENTS TO BE ADMITTED
• The decision could consider the state of the
  existing support system, quality of the applicant
  pool, and the willingness and ability of a
  college to admit additional international students

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• REQUIRED ACTIONS (college size) Academic Deans
  Council
• Number of students in each college
  (Responsibility to be determined)
• Projected number of continuing students
  (Responsibility to be determined)
• Projected number of students to be readmitted
  (Responsibility to be determined)
• Projected number of students to be disqualified
  (Responsibility to be determined)
• Projected number of students to graduate
  (Responsibility to be determined)
• Development of simple mathematical model (plug
  chug)
• Outcome The above information would result
  in a projected differential (delta) for each
  college (the delta, if enrolled the following
  Fall, would result in steady state enrollment in
  the college and university)

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• SOURCES OF ADJUSTMENTS TO COLLEGE SIZE
• Adjustments resulting from a changing university
  size
• Adjustments due to input/retention/output factors
• Adjustments due to other factors (e.g., new
  programs)
• Adjustments due to input/retention/output factors
  (as described below, basically for first-time
  freshmen with modification for transfers) would
  have the following objectives
• To link college size to comparisons using
  input/retention output factors and based on state
  and campus information
• To have the campus student population reflect the
  population of California high school students
  interested in the academic programs available at
  the campus

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• Input Evaluation of previously enrolled
  population based on factors that measure the
  quality of the enrolled college population versus
  state norms of students with similar interests,
  and versus norms of enrolled university
  population. Factors include GPA, test results,
  gender, ethnicity, etc. (Responsibility to be
  determined)
• Retention Assessment of each colleges
  continuing students performance at the university
  versus comparable general student population on
  factors such as Cal Poly GPA, hours attempted and
  earned, and retention rates and progress towards
  degree objectives
• Output Graduation rates and timeliness of
  graduation

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OPINION

• THE INPUT, RETENTION AND OUTPUT DATA SHOULD BE
  PRESENTED IN A SIMPLE, STRAIGHTFORWARD MANNER
  WITH SOURCES CITED. IT SHOULD BE RELEVANT, BUT
  UNDERSTANDABLE. IT SHOULD NOT BE WEIGHTED,
  MANIPULATED OR DISGUISED BY COMPLEX FORMULAS. A
  SIMPLE SCHEME COULD BE USED TO ARRIVE AT SOME
  OVERALL ASSESSMENT OF THE STUDENT BODY WITHIN A
  GIVEN COLLEGE. THE OBJECTIVE WOULD BE TO
  DETERMINE THE ADJUSTMENTS TO THE PROJECTED
  DIFFERENTIALS FOR EACH COLLEGE.

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• Outcome Adjustments would be made to the
  projected differential for each college to arrive
  at differential targets for the next cycle
• Role Adjustments would be restricted to less
  than or equal to 5 annually (i.e., new college
  size would be in the 95 to 105 range of
  existing size)

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DECEMBER
BUILD THE APPLICANT POOL
NOVEMBER
FILING PERIOD (FOR STUDENTS TO BE ENROLLED
THE FOLLOWING FALL TERM)
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• SEPARATE APPLICATIONS AND PROCESSES FOR
• UNDERGRADUATE STUDENTS
• GRADUATE STUDENTS
• INTERNATIONAL STUDENTS
• FINANCIAL AID AND SCHOLARSHIP STUDENTS
• METHODS OF APPLICATION
• (PREFERRED) ELECTRONIC APPLICATION (DOS or MAC)
• (OPTIONAL) PAPER APPLICATION

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• NEAR TERM OBJECTIVE
• ELIMINATION OF ASQ (Admissions Supplemental
  Questionnaire) AND COMPLETE AUTOMATION IN THE
  DATA COLLECTION REQUIRED FOR POPULATING THE
  ADMISSIONS DATABASE
• INCLUSION OF FINANCIAL AID ELEMENTS WITH
  ELECTRONIC ADMISSIONS APPLICATION
• DEVELOP A CAL POLY LOOK TO ALL PUBLICATIONS
  ASSOCIATED WITH THE ENROLLMENT PLANNING EFFORTS
• FUTURE OBJECTIVE
• ELECTRONIC TRANSMISSION OF HIGH SCHOOL AND
  COMMUNITY COLLEGE TRANSCRIPTS AND AUTOMATION OF
  ARTICULATION PROCESS RESULTING IN BUILDING THE
  INITIAL ACADEMIC PROFILE OF EACH APPLICANT

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• RATIONALE
• ELIMINATION OF ASQ WILL RESULT IN FASTER
  PROCESSING AND TIMING FOR ADMISSION DECISIONS.
  AUTOMATION OF DATA COLLECTION WILL PROVIDE MORE
  ACCURATE AND TIMELY DATA, REQUIRE LESS HUMAN
  INTERVENTION AND RESULT IN BETTER SERVICE SINCE
  THE RESOURCES COULD BE REDIRECTED TO OTHER
  SERVICE ISSUES.
• EARLY DATA COLLECTION WILL PERMIT DELIVERY OF
  FINANCIAL AID AND SCHOLARSHIP AWARDS WITH
  ADMISSION NOTICES.

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JANUARY
Determine minimum academic qualifications for
all avenues of Admissions Define qualified pool
for MCA (minimum academic score) of qualified
pool admitted on academic of qualified pool
admitted on diversity Admit students identify
those admitted with distinction

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MONTH OF JANUARY STEP 1 Determine minimum
academic qualifications for all admissions STEP
2 Academic score determine qualified pool
defined using minimum academic
score STEP 3 Establish percentage of
qualified pool to be admitted strictly on
academic qualification (currently MCA
academic) STEP 4 Add diversity points to
balance of qualified pool STEP 5 Establish
percentage of qualified pool to be admitted with
inclusion of diversity points
(currently MCA mandatory) STEP 6 Admit
students top percentage to be admitted with
distinction (Jan. 15)
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INITIAL POOL
Pool meeting minimum academic qualifications
OF POOL ADMITTED USING ACADEMIC RANKING
OF POOL ADMITTED USING DIVERSITY AND
ACADEMIC RANKING
UNIVERSITY INTEREST
SCORED BY MCA
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• The Venn diagram raises several issues however,
  the most important of these relate to the size
  and location of the University Interests
  category. Issues include
• 1. WHAT IS A REASONABLE IDEAL SIZE FOR
  UNIVERSITY INTERESTS?
• Recommended Range
• 5 lt to be admitted for University Interest
  lt 10
• Note Clearly there is an assumption that
  diversity scoring will permit the shift of
  significant numbers of students historically
  admitted under university interests into one of
  the two MCA categories

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• 2. WHERE SHOULD THE UNIVERSITY INTEREST CATEGORY
  BE PHYSICALLY LOCATED IN THE DIAGRAM?
• SPECIFICALLY, SHOULD IT BE COMPLETELY WITHIN THE
  POOL MEETING MINIMUM ACADEMIC QUALIFICATIONS, OR
  CAN ADMITTED STUDENTS COME FROM THE INITIAL POOL,
  OR EVEN OUTSIDE THE INITIAL POOL?
• IT IS ASSUMED THAT ALL STUDENTS (EXCEPT
  INTERNATIONAL STUDENTS) WILL BE SCORED BY THE MCA

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STEP 1DETERMINATION OF QUALIFIED POOL USING
MINIMUM ACADEMIC SCORE

• NOTE IT WOULD BE RECOMMENDED THAT NO MORE THAN
  TWO FRESHMAN MODELS AND SIX TRANSFER MODELS BE
  BUILT AROUND A GENERAL DESIRED ACADEMIC PROFILE
  (COLLEGES/DEPARTMENTS WOULD SELECT FROM THE
  VARIOUS MODELS)

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ISSUE STEP 1 ASSUMED THAT THE CURRENT NUMBER OF
MODELS WOULD BE REDUCED TO EIGHT OR LESS. HOW
COULD THIS BE ACHIEVED?

• BEST GUESS Each Dean nominates an individual
  who can serve as an effective spokesperson for
  the various departments and who understands the
  need to serve as a two-way communicator. In
  addition, the Academic Senate would find a
  similar representative and the Admissions Office
  would provide professional support. The
  committee would review the Enrollment Plan
  together with any specific instructions the
  Academic deans Council would care to transmit.
  After the committee had completed its task, the
  entire committee would give a verbal report to
  the Academic Deans Council, the Academic Senate,
  and each College.

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ACADEMIC SCORE
FRESHMEN
TRANSFERS Academic Score
Academic Score Subject core

GE/B Courses Additional courses
Major courses
GPA
GPA
Test scores


Academic Score
Academic Score
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STEP 3DETERMINATION OF COMPONENTS FOR DIVERSITY
DIVERSITY SCORE
ATHLETES
SPECIAL CONTRIBUTIONS EOP (Econ.
Socially Disadvant.) STAFF/FACULTY
DEPENDENTS ETHNICITY
STUDENTS WITH
DISABILITIES EXTRA-CURRICULAR ACTIVITIES
TRANSFER GENDER
VETERANS SERVICE
AREA
WORK EXPERIENCE


DIVERSITY POINTS
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• REQUIRED ACTION (Academic Deans Council)
• 1. CREATE UP TO TWO FRESHMAN MODELS AND SIX
  TRANSFER MODELS (COMMITTEE ACTION)
• 2. ADOPT A MINIMUM ACADEMIC SCORE (FOR EACH
  MODEL). THIS DEFINES THE QUALIFIED ACADEMIC POOL
  (ACADEMIC DEANS COUNCIL)
• 3. DETERMINE THE PERCENTAGE OF STUDENTS TO BE
  ADMITTED USING THE ACADEMIC RANKINGS DETERMINED
  BY THE MODELS (ACADEMIC DEANS COUNCIL)
• 4. REQUIRE EVERY APPLICANT TO HAVE AN ACADEMIC
  SCORE

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• RECOMMENDED RANGE (to be admitted using academic
  rankings)
• 50 lt to be admitted on academic rankings lt
  70. In fact, the objective should be to
  enroll this percentage, not merely admit
  (Academic Deans Council)
• 5. DETERMINE THE DIVERSITY POINTS BASED UPON
  APPROPRIATE DATA (Admissions and Evaluations
  Office) AND ADD DIVERSITY POINTS TO THE BALANCE
  OF THE QUALIFIED POOL
• 6. DETERMINE THE PERCENTAGE OF STUDENTS TO BE
  ADMITTED USING THE COMBINATION OF ACADEMIC AND
  DIVERSITY POINTS (Academic Deans Council)

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• RANGE
• ONCE THE PERCENTAGE OF STUDENTS TO BE ADMITTED
  USING ACADEMIC QUALIFICATIONS AND THE PERCENTAGE
  OF STUDENTS BEING ADMITTED AS UNIVERSITY
  INTERESTS ARE DETERMINED, THIS GROUP WILL BE
  ESTABLISHED (TOTAL EQUALS 100)
• RULE
• ADJUSTMENTS TO THE DIFFERENT ADMISSION ROUTES
  SHOULD BE LIMITED TO 5 ANNUALLY
• CONSEQUENCE
• SEVERAL YEARS WOULD BE REQUIRED TO TRANSITION TO
  A NEW MIX

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MCA MCA
UNIVERSITY (Academic) (Diversity)
INTEREST
CURRENT DISTRIBUTION 41
29 30 TARGET DISTRIBUTION
60 35
5 (Illustration Only)

• 7. JANUARY 15 (STEP 5) ADMIT STUDENTS TOP
  PERCENTAGE OF STUDENTS IN BOTH THE ACADEMIC AND
  ACADEMIC/DIVERSITY CATEGORIES WOULD BE ADMITTED
  WITH DISTINCTION. EACH DEANS OFFICE WOULD SEND
  CERTIFICATES TO THE TOP 10-15 OF THE RANKINGS.
  STUDENTS WOULD RECEIVE MAXIMUM FA PACKAGE FROM
  ALL SOURCES (NO-NEED AND NEED-BASED).

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FEBRUARY....MARCH....APRIL

• UNIVERSITY EFFORTS ARE FOCUSED AND COORDINATED TO
  ENSURE ADMITTED STUDENTS ENROLL. PARTICIPANTS
  INCLUDE
• FACULTY
• UNIVERSITY RELATIONS
• FINANCIAL AID
• ADMISSIONS
• OTHER SUPPORT GROUPS

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FEBRUARY 1ST

• HOME -TOWNER CAMPAIGN BEGINS. UNIVERSITY
  RELATIONS ARRANGES FOR LOCAL NEWSPAPERS TO CARRY
  ITEMS ON STUDENTS ADMITTED TO CAL POLY AND
  AWARDED SCHOLARSHIPS.

ANYWHERE TRIBUNE
LOCAL GIRL SNAGS FIRST-RATE EDUCATION --
AMONG LUCKY
GROUP ADMITTED
TO CAL POLY!
LOCAL GIRL MAKES GOOD -- ADMITTED TO
WORLD RENOWNED CAL POLY IN SAN LUIS OBISPO!!
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FEBRUARY 15TH

• FINANCIAL INCENTIVE CAMPAIGN BEGINS. NO-NEED
  FUNDING GRANTED FROM UNIVERSITY, COLLEGE AND
  PRIVATE SOURCES IS DIRECTED TOWARDS STUDENTS
  ADMITTED WITH DISTINCTION (ACADEMIC AND DIVERSITY)

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MARCH

• PRIORITY NEED BASE PRE-PACKAGED FINANCIAL AID
  ESTIMATES. TARGETED GROUPS INCLUDE TOP
  PERCENTAGE ADMITTED (BOTH ACADEMIC AND DIVERSITY).

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MARCH/APRIL

• RECRUITMENT CAMPAIGN
• FACULTY TELEMARKETING AND DIRECT-MAIL ACTIVITIES
  (ADMITTED STUDENTS)
• ADMISSION OFFICERS VISIT ADMITTED STUDENTS
• FINANCIAL AID AND SCHOLARSHIP FOLLOW-UP
• ADMITTED STUDENTS VISITING CAMPUS RECEIVE SPECIAL
  ATTENTION
• OPEN HOUSE
• STAFF/ALUMNI/STUDENTS TELEMARKETING AND
  DIRECT-MAIL ACTIVITIES (E.G., BLACK CAUCUS, MECHA
  CLUB, ETC.)

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CUMULATIVE ADMISSIONS 923-932 - OVERALL FRESHMEN
TRANSFERS
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