GPO POLICIES AND PLANS FOR SPATIAL INFORMATION DISTRIBUTION

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GPO POLICIES AND PLANS FOR SPATIAL INFORMATION
DISTRIBUTION

• Judy Russell
• Superintendent of Documents
• (Managing Director, Information Dissemination)
• For
• Cartographic Users Advisory Council Library of
  Congress, May 2005

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Background

• Federal Depository Library Program
• Begun in 1813 Transferred to GPO in 1895
• Mission to ensure no-fee public access to Federal
  publications
• Currently over 1,250 libraries

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Background

• Federal Depository Library Program
• Historically, GPO shipped publications to
  libraries, which provided both preservation and
  public access
• The Internet has changed agency publishing and
  the way Federal information is disseminated and
  used
• 95 of new titles added to the FDLP collection
  are in electronic form, whether or not they are
  also tangible

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Strategic Vision
A Strategic Vision for the 21st Century was
delivered to Congress on December 1, 2004.
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The Mission

• GPO has 3 essential missions
• Expert publishing and printing services for all
  three branches of the Federal Government
• Perpetual, free and ready public access to
  printed and electronic Federal Government
  information in partnership with the FDLP
• Dissemination of printed and electronic Federal
  Government information to the public on a cost
  recovery basis

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The Mission

• While GPOs mission will remain essentially the
  same in the future, the introduction of digital
  technology has changed the ways its products and
  services will be created and how they will look
  and function to meet the ever changing needs of
  the Federal Government and the way public users
  of Government information now prefer it.

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Vision

• To deliver Federal information products from a
  flexible digital platform.

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Selected Goals

• To serve the publics needs by increasing the
  access to, and the usefulness of, Federal
  information.
• To increase the percentage of Federal documents
  procured by GPO and ensure that all pertinent
  documents enter the FDLP.

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Some FDLP Goals

• FDLP Objectives
• Provide Federal Depository Libraries with no fee
  access to a complete digital collection of
  Federal documents
• Continue to offer Federal Depository Libraries
  the option to receive print versions of essential
  titles

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Some FDLP Goals

• Provide tools and training for depository
  librarians
• Develop two collections to maintain copies of all
  known tangible and electronic FDLP documents in a
  safe and secure archival environment

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Efforts Underway

• Legacy Digitization Requirements and Priorities
• Future Digital System Requirements
• National Collection
• National Bibliography using new ILS
• Web Discovery Harvesting Contracts

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Efforts Underway

• Authentication Services
• Version Control Requirements
• Preservation Planning and Implementation

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FDLP Map Distribution

• Through April, 1,184 maps have been distributed
  (compared with 1,178 all last year)
• Revised FDLP dissemination/distribution policy
  (ID 71) requires tangible distribution of maps at
  least until useable/useful electronic formats are
  available
• New Electronic Depository Library Manual will
  include special guidance for maps

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FDLP Map Distribution

• Maps and geospatial data are an important part of
  the historical and future FDLP
• GPO participated in a review of requirements for
  the National Map
• GPO participated in National Academy of Science
  study, detailed in the publication Licensing
  Geographic Data and Services

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FDLP Map Distribution

• GPO planning activities include special attention
  to issues related to access, preservation,
  authentication, version control and usability

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Legacy Digitization

• Maps and Geospatial Resources
• Are within the scope of the plan
• Will be digitized in coordination with other
  agencies, such as USGS and NGA
• Requirements and priorities for maps digitization
  will be developed in consultation with the
  community

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Digitization Plan

• Recognized experts participated in two GPO
  meetings on digitization specifications and
  metadata requirements lthttp//www.access.gpo.gov/
  gpoaccess/fdlp/pubs/ reading.htmldigitizationgt
• Recent Council meeting continued discussion on
  version control and authentication
  lthttp//www.access.gpo.gov/su_docs/fdlp/council/
  briefing_topics/gt

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Permanent Access

• GPO is working with the depository libraries and
  ALA GITCO on an analysis of historical CD-ROMs
  with obsolete operating systems/software
• GPO will work with depository libraries and
  publishing agencies to migrate this data and
  ensure that the content remains accessible

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Strategic Vision
A Strategic Vision for the 21st Century
Available at http//www.gpo.gov/
congressional/pdfs/ 04strategicplan.pdf
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Contact Information

• Judy Russell
• Superintendent of Documents
• jrussell_at_gpo.gov
• 202-512-0571