Managing Patient Contact Studies at a Central Registry

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Managing Patient Contact Studies at a Central
Registry

• C Janna Harrell, M.S.
• Antoinette Stroup, PhD
• Susan VanRoosendaal
• Utah Cancer Registry
• University of Utah
• Salt Lake City, Utah

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Outline

• UCR Study Procedures
• Preliminary Work
• Data Tracking
• Implementation
• Data Storage
• Administrative Database
• Study Database

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UCR Study Procedures

• Researcher needs IRB ARC approval
• Policy UCR obtains patient consent
• Cost
• Communication

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UCR
ARC
IRB/RGE
Researcher/Staff
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Tracked Information

• PATIENT LEVEL
• Demographic
• Cancer
• Contact
• Status

• STUDY LEVEL
• Staff
• Study
• Review
• Process

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Data Storage

• Admin Database
• Staff
• Review
• Study

• Study Database
• Patient
• Contact
• Status

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Administrative Database
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• Main Tables
• Staff personnel information
• Study study information
• Review review committee details
• Training staff training type and dates
• Supplemental Tables
• Staff Study Linking
• List tables Training, Review, Role

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IRB ARC RGE IHC
CITI VA NIH
PI, CoPI, RA,
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Execute Reports
View and input data
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Forms for Viewing and Entering Data
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Reports
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Study Database
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• Main Tables
• Main- all patient information
• Contacts- all contact information
• Supplemental Tables
• List tables contact types, final codes,
  follow-up contact relationships

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Study Database Relationships
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Study List Table Contact Types
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Study List Table Final Code
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Forms for Viewing and Entering Data
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Study Reports
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Table for Researcher
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Report Call List
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Thank you!

• Questions?