Jose Conde Menno van Rijn

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NoMEPorts Project Overview
NoMEPorts NOISE MANAGEMENT IN EUROPEAN PORTS

• Jose Conde Menno van Rijn
• Bax Willems Consulting Venturing
• 24th April 2008

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Table of contents

• Mid-term Report
• Previous reports
• Remarks from LIFE
• Financial Overview
• Fiancial overview
• Spending concerns
• Budget shift
• Final report
• Final report planning
• Final report deliverables
• Other considerations

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• Mid term report

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Previous reports

• Mid-term report submitted February 2008
• Activities and costs March 2005 - September 2007
• Response has been received from LIFE
• Generally very positive on progress and results
• Remarks on cost declarations and deliverables
• Improvements to be submitted with final report
• Fax will be forwarded to you after meeting
• LIFE will now make 2nd payment
• Expected to be received soon

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Remarks from LIFE

• General
• Necessary to include in the final report pictures
  of the notice boards
• Activity Report
• Include clear reference to LIFE in all
  dissemination material (e.g. articles in
  newspapers, ..)
• Include in the final report deliverables from
  task F,G and H

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Remarks on costs

• Necessary to comply with all remarks by LIFE
  regarding financial report in order for costs to
  be considered eligible
• Software must be included in Consumable
• Include role description of companies
  subcontracted (BW, Sintesis, Lärmkontor,..)
• Fill in all invoice numbers
• Include payslips and timesheets from 2006 to 2007
  from all full partners
• Consider depreciation (when relevant)
• Include VAT certificates (when required)

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• Financial Overview

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Financial Overview
Spending estimation - project overall
(Negative value means overspending)
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Financial Overview
Spending estimation - per partner
(Negative value means overspending)
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Conclusions

• (Based on partners estimations)
• Total project spending more than budgetted
• Some partners are however underspending
• Assure with EC that full budget will be
  compensated
• Deviations should not require budget shifts
• However sofware costs may result in budget shift
• Still to include audit costs
• under other costs category

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• Final Report

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Final report planning

• End of May apply for budget shift (if necessary)
• End of period to be reported in Final
  Report 31st August 2008 (official end of
  project)
• Input from partners for the Final
  ReportSeptember 2008
• Submission of definite Final report 30th of
  November 2008

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Final report content

• Final report (on activities and project results),
  including
• Analysis of long-term benefits
• After-LIFE Communication Plan
• Laymans Report
• All finalised deliverables
• Full cost declaration
• Including corrections from mid-term report
• Audit certificate
• BW and PoA will provide more details on expected
  input from partners for each item

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Overview of deliverables
Status at 31st September 2007 - End Mid-term
report period
All tasks to be completed by August 2008
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Final report deliverables

• Task F - Report on Local action plan proposals
  and the creation
• Task G - Definition of good practice guide,
  policy recommendations and management system
  optimisation
• Task H - Analysis of application of noise
  management system in other environmental
  management systems
• Any further reports not submitted previously

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Audit report

• LIFE requires an audit report for the full
  project
• This should be based on individual audit reports
  from each partner
• Each partner contracts a local auditor
• In some case this can be internal organisation
• Audit costs can be declared under other costs
• For these costs to be eligible, auditor should
  invoice before project end (end of August)
• auditor may complete audit after end of August
• Port of Amsterdam will send detailed info on
  auditing requirements

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Contact

• For any question please contact

• Menno van Rijn (Bax Willems)
• José Conde (Bax Willems)