PID updates for PEIMS data files

1
PID updates for PEIMS data files

• Effective with this Fall/Mid-Year 2007-2008
  release, PID updates sent via PEIMS data files
  (batch process) will follow the same 14-day
  business rule as PID Maintenance (online) i.e.,
  updates can only be made to a specific PID record
  every 14 days.

2
Reminder The final week before any 1st
submission closes, EDIT experiences an extremely
high volume of file transfers. Due to the impact
this high volume has on statewide processing,
please do not wait until the final week to submit
your files.
3
User Activities Page

• An Agent ID column has been added to the Users
  Activity page (accessed from the User
  Administration link). The search feature has been
  enhanced to display the logon Agent ID and all
  Agent IDs within the hierarchy, consistent with
  the User Directory Page. For example, if a
  district ID is entered in the search, the page
  displays the district ID and all campus IDs. The
  user can then select the Name hyperlink to
  display the User Activity page for a specific
  Agent ID

4
Reason for Dual Event Dates (C and V)

• A new field, Event Reason, has been added to
  the PET Event Maintenance and PET Event History
  pages to aid in the identification and
  verification of dual event dates (enrollment or
  withdrawal). The new field contains two columns.
• Calendar (C) Indicating research has
  confirmed that dual event dates (enrollment or
  withdrawal) are due to conflicting district
  calendars.
• Verified (V) Indicating dual enrollment has
  been verified or validated by other means of
  documentation.
• These values also display in a new column added
  to PET3D001 PET Presumed Duplicate Report for
  Enrollment.

5
Once logged on go to PID Subapp
6
You will do a search on the student
7
Once you enter the students ID or Name, search
and select the student
8
In this screen they have added a Reason column
This column will indicate with a C or V if
this student has been coded
9
In order to code this student, when you search
and the screen comes up with his/her information,
the date under Event Date column will be
underlined. You will need to click on this date.
10
You now have the choice of coding this dual event
either a C or V
Once you submit the C or V will be in the
Reason column
11
C
People are now able to see this students dual
event has been verified.
12

• Access to Parameter-Driven PET Reports.
• PET users access parameter-driven PET reports via
  the My Report Requests link on the PET home
  page. The link is available to any PET user who
  has permissions to generate PET reports.

13
Parameter-Driven EDIT Reports

• Parameter-driven report functionality (accessed
  from the My Report Requests link) has been
  extended to include certain reports in the
  following Fall/Mid-Year categories and groups.

Standard Fall Budget, Budget Allocation,
Student, Special Education Mid-Year Actual
Financial, Audit Special Fall District Level
QA Mid-Year District Level QA Turnaround Fall
Turnaround Reports, District Level QA Mid-Year
District Level QA
Note As determined by individual report design,
parameter-driven reports are available in three
possible formats ,PDF (Portable Document
Format), .XLS (Excel), and .CSV (Comma-Separated
Value).
14
Enhanced Student Leaver Submission Reports

• The Student Leaver Record Submission reports have
  been enhanced for 2007-2008 as follows
• Leaver Definition includes the 203 Record. The
  definition of leaver has been expanded to include
  the 203 record, impacting the following reports
  PRF0B032 (Presumed Underreported Students List),
  PRF0B033 (Preliminary Presumed Underreported
  Students List).
• Date GED Certificate Issued. Formerly, the Texas
  GED Recipient column listed Yes if the student
  was a GED recipient. This column has been renamed
  Texas GED Recipient Date and displays the date
  a GED certificate is issued to a student.
  Additionally, a footnote indicates the date on
  which GED certificate issuance information is
  retrieved (initially, in mid-September and again
  after the close of the 1st submission). The
  following reports are impacted PRF0B031 (Interim
  List to Assist Districts in Leaver Record
  Submission), PRF0B032 (Presumed Underreported
  Students List), and PRF0B033 (Preliminary
  Presumed Underreported Students List).
• New Parameter. The PRF0B031 (Interim List to
  Assist Districts in Leaver Record Submission)
  parameter page for PRF0B031 has been enhanced to
  provide a new parameter that would include only
  those students who are not school year movers or
  prior year Texas graduates, i.e., only include
  those students who do not have a Yes flag in
  either of those columns in the report.
• New Summary Information. A summary is displayed
  on the final page of PRF0B032 and PRF0B033, if
  the underreported parameter is selected when
  the report is run. The summary is similar to the
  retired report PRF0B001 summary, listing a count
  of Prior Year Students, Current Year Students,
  and the percent differential.

15
Parameter Driven PET Reports

• Similar to EDIT, PET users can now create custom
  PET reports and PET report downloads from the
  following list of reports.
• PET5D001 PET Potential Movers Showing Withdrawn
  
• PET5D002 PET Potential Movers Not Showing
  Withdrawn
• PET7D001 Fall Enrollment Status of Prior School
  Year PET Potential Leavers
• PET8D001 PET Student Roster Report
• PET8D002 PET Submission Summary Report

16
Enhanced Fall Reports

• PK-Military Indicator Code. The new 110
  PK-Military indicator code has been added to the
  following Fall reports
• PRF5D003 Student Roster
• PRF5D026 Gifted and Talented Students by Grade
• PRF5D030 Immigrant Student Roster by Campus and
  Grade
• PRF5D039 Economically Disadvantaged Student
  Roster by Grade
• PRF5D044 Disaggregation of PEIMS Student Data

17
Enhanced PET Reports

• The following PET reports have been enhanced for
  the 2007-2008 School Year
• PET3D001 PET Presumed Duplicate Student Report
  for Enrollment
• This report has been enhanced to include a new
  column entitled Reason. The column displays the
  Event Reason values entered on the PET Event
  Maintenance page (and also displayed in the
  students PET Event History). The new values are
  (C) indicating that research has confirmed the
  dual event dates are due to conflicting district
  calendars, or (V) indicating dual event dates
  have been verified or validated by some other
  form of documentation.
• PET7D001 Fall Enrollment Status of Prior Year
  PET Potential Leavers
• Previously, only enrollment dates displayed on
  this report. The report has been enhanced to
  include two new columns, Event Type and Event
  Date, to accommodate both enrollment and
  withdrawal event types.

18
EDIT External Website

• Located at www.tea.state.tx.us/peims/editplus the
  EDIT external website (so named because it
  resides outside of the secure EDIT application)
  provides valuable information for the EDIT user
  including user set up and system requirements,
  user reference manuals, and more. We suggest
  utilizing the resources available on the EDIT
  external website to assist you in becoming a
  power-informed EDIT user.

19
User Documentation

• Reference Manuals
• The EDIT User Reference and Training Guide is
  written to provide new and experienced EDIT
  users with a guide to the functionality and
  processes of EDIT, including the data collection
  and report processes. The content of the User
  Guide is similar in content to the online
  UserHelp.
• The EDIT Administrator Reference and Training
  Guide provides an instructional reference source
  for the EDIT user with Administration
  privileges.
• The Guide also contains detailed information
  about SAF and PET functionality and processes.
• The EDIT Tables Reference Guide provides users
  with a single-source reference guide to EDIT
  table downloads and lookup tables.

20
EDIT Online Help Files

• Online help files are available for EDIT and PET
  in the form of ReportsHelp and UserHelp.
• ReportsHelp provides detailed information about
  each EDIT and PET report including a description
  of report elements, availability, and sample
  layouts. EDIT ReportsHelp is collection-specific
  PET ReportsHelp is school year-specific. Access
  ReportsHelp within EDIT and PET by selecting the
  purple book icon next to any report name. A
  layout of the report displays by selecting the
  Sample Report button located on the report
  topic page.
• UserHelp provides topical explanations of EDIT
  and PET functionality and features. In many
  instances, UserHelp contains the same content
  (although not the same format) as the User and
  Administrator Reference and Training Guides. To
  access UserHelp, select the Help link from the
  black task bar at the top of any EDIT or PET
  webpage.

21
Technical Tips

• Technical Tips assist the experienced EDIT user
  with technical information regarding the EDIT
  application such as .NET Installation and Usage.
  You can review the entire group of Technical Tips
  documents on the Tech Tips link of the EDIT
  external website.