USPS End User Training

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USPS IT PRIME Program
End-User Training
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Training Agenda
Getting Familiar with the Multi Function
Product Printing Documents Copying
Documents Scanning Documents to E-mail Faxing
Documents Accessing Support Resources
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USPS PRIME Fleet

• LaserJet 1320
• LaserJet 2430dtn
• LaserJet 4345mfp
• LaserJet 4350dtn
• LaserJet 9040mfp

• LaserJet 9050dn
• Color LaserJet 3700dn
• Color LaserJet 4650dtn
• Color LaserJet 5550dtn

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Training Focus
LJ 4345mfp
CLJ 4650
LJ 9040mfp
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Hardware Overview
Automatic Document Feeder (ADF)
Scanning Glass
Control Panel
Tray 1
Output Bin
Tray 2
Tray 3
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Control Panel Overview
Reset, Stop, Start Buttons
Status LEDs
Menu Button
Numeric Key Pad
Touch Screen
The 9040mfp control panel displays an icon of the
device
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Printing Documents
This section includes instruction on how to

• Access the driver
• Use driver tabs and settings to define your
  output
• Job retention
• Save settings
• Get device help

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Accessing the Print Driver
Properties Button
Printer Name
Follow menu path
File gt Print
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Print Driver
There are six tabs on the properties screen

1. Advanced
2. Paper/Quality
3. Effects
4. Finishing
5. Output
6. Job Storage

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The Paper/Quality Tab
Options for selecting

• paper (media) selection,
• tray selection,
• EconoMode.

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The Effects Tab
Options for selecting

• document scaling, and
• watermarks.

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The Finishing Tab
Options for selecting

• document duplexing,
• booklet printing, and
• pages per sheet.

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The Output Tab
Options for selecting

• Stapling.

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The Job Storage Tab
Options for selecting

• Job storage mode,
• Username and password, and
• PIN.

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Options on All Tabs

• Quick Sets
• Driver help

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Retrieving a Stored Document
1
2
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Retrieving a Stored Document (2)
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4
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Retrieving a Stored Document (3)
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6
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7
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Copying Documents
Copying from the Automatic Document Feeder (ADF)

• Do not remove paper from the ADF when it is being
  fed.
• Remove staples, clips, etc from document before
  placing it in the ADF.
• If paper is damaged from staples, feeding the
  document bottom first might reduce the likelihood
  of a jam.
• Do not use the ADF to make copies of papers with
  adhesive.
• Do not place papers with white out into the ADF.

Copying from the Scanning Glass

• Close the cover. This prevents excessive toner
  use and provides the highest quality.
• When copying a large item, do not force the cover
  down. This can damage the cover.

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Adjusting Copy Settings
Copy settings you can adjust include

• collation
• number of copies
• duplexing

• quality
• size
• contrast

Touch the copy icon to select copy options
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Original and Copy Settings
Default for Original Description
Default for Copy Setting

• Letter
• 1-sided
• Graphic/Text
• Portrait

• Letter
• 1-sided
• 1-orig/Copy
• No Staple

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Digital Sending

• Scan a document (color or black white)
• Documents scanned to e-mail in pdf, tiff, mtiff,
  and jpeg formats
• Authentication

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Authentication
Before sending to email or sending to Fax you
must log onto the system
Press E-MAIL to begin
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Digital Sending Email
USA
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Faxing Documents
Fax settings you can adjust include

• quality (resolution)
• size
• contrast

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Send to Fax

• Load document in the ADF or on the scanning
  glass.
• Select the Fax icon.
• Enter the fax number.
• Click Start.

Input the phone number under Fax Recipients using
the key pad or press phone book and press the
speed dial number.
Touch Next Number after inputting the 1st number
to input more than one number.
Use the touchpad keys to enter speed dial numbers.
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Help Desk
For Help Desk support, call USPS Prime Help
Desk 800-877-7435

1. Say "Printer
2. Say "Other Printing
3. Select Option 1 for PRIME to open a REMEDY ticket

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Conclusion of End User Training

• Thank you for attending.
• Please fill out and leave the evaluations.