Table of Contents TOC Project for Multivolume Sets

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Table of Contents (TOC) Project for Multi-volume
Sets

• Hee-sook Shin
• Columbia University

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Introduction

• Limited space for housing its collection
• Low-use materials, Multi-volume sets are sent to
  an offsite location
• Analytic records are not created
• Guangxu Xuantong liang chao hang yu dang
• Tanabe Seiko zenshu
• Hanguk minsokhak yongu nonjo
• Materials are neither browseable nor directly
  accessible
• Users have difficulty finding materials that are
  offsite
• TOC Project is developed to provide online access
  to the TOC of the materials

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Procedure

• 1. The Table of Contents for each volume is
  scanned using Adobe Professional software. The
  scanned image is modified, such as cropping, and
  saved into C drive. The pdf file is named with
  (bib. no.barcode.sort-key)

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Procedure

• 2. When pdf files are created, the files are then
  uploaded onto the library server using the TOC
  process workflow for scanned tables of contents
  (This is programmed by the IT department at CU).
  While processing this step, the system generates
  a item id and TOC link, and a Request from
  offsite link will be generated when these books
  are sent to offsite.

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Procedure

• 3. For the last step, the bibliographic record in
  our local system is opened and the 856 field is
  added in which the TOC link appears on the bib.
  record. The 856 is also added in RLIN record.
• (e.g. 856 41 3 Table of Contents u
  http//www.columbia.edu/cgi-bin/cul/toc.pl?4770466
  )

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Only for CU members
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Pros and Cons of the project

• Pros
• Provides users with information
• Eliminates unnecessary ILL requests
• Saves time and shipping costs for the Circulation
  desk
• Cons
• Not searchable, only browseable
• Not copy text from the TOC

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Future plan

• This is a worthwhile project to take on and it
  will be a great benefit to us all as librarians,
  libraries and for our users as well.
• We look forward your participation and working
  with you to enhance our user services.

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Thank you for your attention

• The end