Status of the Coast Guards MTSA Implementation

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Status of the Coast Guards MTSA Implementation

• CTAC Maritime Security Subcommittee
• March 03, 2004

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Agenda

• Policy Interpretation Process
• Communication of Policy Interpretations
• Helpdesk Statistics
• Plan Review Status
• Facility Plan Review Process
• Vessel Plan Review Process
• ASP Plan Review Process
• Checking the Status of Your Security Plans

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Policy Interpretation Process
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Policy Interpretation Process
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MTSA/ISPS Helpdesk Website
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MTSA/ISPS HELP DESK STATISTCS

• In 19 weeks of operation the Helpdesk has
• Had 27,295 hits on our Internet website
• Had 11,033 hits on our Intranet website
• Received and responded to 625 emails
• Received and responded to 1186 phone calls

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Plan Review Status

• As of Feb. 2, nationwide over 90 percent of the
  plans have been received.
• We have received about 7600 vessel plans and 2800
  facility plans.
• Originally estimated that 10,000 vessels, 5,000
  facilities and 40 outer continental shelf
  facilities
• Current estimates are that about 8,500 vessels
  and 3,200 facilities had to submit plans.

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Project Philosophy

• Central Review Center with Regional support
• Overland Park, KS NFSPRC
• Washington DC East Regional
• Houston, TX Gulf Regional
• Concord, CA West Regional

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Facility Plan Review Process - Process

• Document Flow
• National FSP Review Center receives reports.
• USCG Initial Activities
• Initial Applicability Review
• Identify Facility Type
• Identify COTP Zone
• Assign FIN
• MISLE Input and activity number assignment
• BV Initial Activities
• Reports are assigned to review team for stage 1
  review.
• FSPs identification tracking data entered into
  BV database system.

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Facility Plan Review Process - Process

• Document Flow - Continued
• Stage 1 Review
• All Stage 1 reviews occur in KC
• Stage 2 Review
• Stage 2 reviews occur in KC or are reassigned to
  regional offices.

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Facility Plan Review Process - Process

• Structure of Review Teams Offices
• Petro/Chem Facilities
• West Coast Containers Facilities
• East Coast Containers Facilities
• OCS Facilities
• Barge Fleeting
• Cruise Ship Facilities
• Passenger and Ferry
• CDC

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Facility Plan Review Process - Process

• Tools Aids
• Three stage review process
• Stage 1 - Cursory review to flush out poor
  reports
• Stage 2 Detailed review of plan to see if it
  meets the regulations.
• Stage 3 COTP review
• Validate portions of plan that require local
  knowledge.
• Verify assessment information against physical
  characteristics.

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Facility Plan Review Process FSP Observations

• Typically, there is an insufficient amount of
  detail in the FSP on the following
• Access control
• Definition of restricted areas within the
  facility
• Coordination between vessels and facilities.
• At elevated MARSEC Levels - What will the
  additional security personnel will be doing?
• Define increased number of guards
• Define Frequency of patrols
• Screen per latest MARSEC Directive

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Vessel Plan Review Process

• VSP review process is diagrammed in a flowchart
  contained in the VSP NVIC (NVIC 04-03)
• Three-stage review process
• First, login and enter the relevant information
  into MISLE
• Documents plan receipt and establishes an open
  inspection case w/MISLE Activity number
• Stage I quickly review, identify, and return
  any plan that is not complete
• Goal is to return incomplete plans to the
  submitter within 30 days of receipt
• Stage II process involves comprehensive review
  against reg requirements
• Stage III Coast Guards quality assurance
  review, including plan approval. (Copy of letter
  provided)

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Alternative Security Program Review Process (for
domestic vessels on domestic routes)

• Vessel owner/operator submits letter to MSC
  stating that vessels will comply with a specific
  ASP approved by G-MP
• MSCs role after receiving the owners ASP
  certification letter
• Enter relevant information into MISLE
• Verify the stated ASP is applicable to the vessel
  type
• Verify the owner or operator is a member of the
  stated ASP organization
• Verify SOLAS is not applicable to the vessel
• Generate ASP acknowledgement/acceptance letter
  (Copy attached)
• Acceptance based on implementation of the ASP in
  its entirety, otherwise the vessel owner or
  operator will need to submit a VSP
• Scan MSC letter owners letter(s) into MISLE,
  mail letter to owner

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Status of Vessel and Facility Security Plans at
http//cgmix.uscg.mil/spr/
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