Introduction to Purchasing, Receiving, and Accounts Payable

1
Introduction to Purchasing, Receiving, and
Accounts Payable

• Presented by Kristine Sunday

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Agenda

• Web Requisition Entry
• Web Requisition Approval
• WESPaC Purchase Orders
• WESPaC Receiving thru PO
• WESPaC AP Invoice from PO
• WESPaC AP Check Processing

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Logging into WESPaC Web gemerald
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WESPaC Web Purchasing
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Requisitions in WESPaC Web
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Entering Requisitions
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Requisition Master Screen
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Enter/Save Master Information
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Requisition Detail Screen
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Enter/Save Detail Information
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Add Requisition Accounts
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Available Accounts Screen
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Select/Save Account Distributions
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Submit Requisition For Approval
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Requisition Entered
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Logging into WESPaC Web ksunday
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WESPaC Web Purchasing
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Requisitions in WESPaC Web
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Requisitions to Approve
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Save Approved Requisition
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Requisition Approved
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Purchase Orders in WESPaC
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Review/Batch Update the PO
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Batch Update to Accounting Screen
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Output Destination Screen
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Report of Batch POs
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Accounting Register
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Batch Update to History?
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Update to Accounting Complete
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View PO in Open Status
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Receive Items from PO
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Receiving Screen
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Apply Received Items
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All Items Received
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Purchase Order Received
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Accounts Payable in WESPaC
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Entering the AP Invoice
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Invoice Master Screen
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Select the PO
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Master Info Auto Filled/Select from Received
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Select from Received Screen
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Selected Items for Invoice
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Invoice Details Auto Filled
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Invoice Distribution Auto Filled
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Select Fully Received
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Changed to Fully Received
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Review/Batch Update the Invoice
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Batch Update to Accounting Screen
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Output Destination Screen
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AP Invoice Update Register
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Accounting Register
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Batch Update to History?
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Update to Accounting Complete
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Open PO Update?
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View Invoice in Open Status
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Review Related PO
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PO in History Status
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AP Check Processing
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Check Processing Options Screen
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Check Register Screen
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Output Destination Screen
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Check Register
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Accounting Register
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Processing Complete
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Check Summary
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Check Summary Report Options
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Check Summary Report
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Vouchers
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Vouchers Report
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Print Checks
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Exit to Create Info for C.T. Prior to Updating
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Create Info for C.T.
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Run Create Info for C.T.
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Add MICR Numbers
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Enter MICR Number Information
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Review MICR Number Range
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Display Warrant Records Screen
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Output Destination Screen
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Warrant Register
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Close the Create Info Screen
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Return to Check Processing
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Update Printed Checks
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Update Checks to History?
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Update Complete
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Check Register Cleared
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Review Paid Invoices
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Paid Invoice in History Status
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Conclusion of Processes
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Recap

• Web Requisition Entry
• Web Requisition Approval
• WESPaC Purchase Orders
• WESPaC Receiving thru PO
• WESPaC AP Invoice from PO
• WESPaC AP Check Processing

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QA

Q
A
Kristine Sunday, WSIPC
info_at_wsipc.org
Washington School Information Processing
Cooperative
91
Thank You
Thank You!
Kristine Sunday, WSIPC
info_at_wsipc.org