Sales and Technical Overview

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• Sales and Technical Overview

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The Perfect Storm
SOURCE InfoTrends U.S. Network Document
Solutions Market Forecast, 2006 2006 IDC US
Office Color Hardcopy Market High Value Buyers
and Users Management Summary
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The Perfect Storm

• Why Document Capture?

• 23 of employee documents exist only in paper
  form.

Source Gartner
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The Perfect Storm

• Why Document Capture?
• Sarbanes-Oxley (SOX)
• Health Insurance Portability and Accountability
  Act (HIPAA)
• Specter-Leahy
• U.S. Federal Rules of Civil Procedure (FRCP)
• Compliance traditionally viewed as a necessary
  evil
• A way to avoid hefty fines, a different kind of
  ROI

• More than 15,000 regulations currently in place
  worldwide.

Source InfoTrends
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The Perfect Storm

• Why Document Capture?
• Compliance costs small to medium businesses 45
  more per employee than large businesses.
• Firms with less than 20 employees spend 7,647
  per employee annually.
• Firms with more than 500 employees spend 5,282
  per employee annually.
• Annual cost of federal regulations in the United
  States is 1.1 trillion!

• SMBs bear the largest per-employee burden of
  federal regulatory compliance costs.

Source Office of Advocacy of the U.S. Small
Business Administration
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IKON DocSend Server

• Product Overview

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Introducing IKON DocSend Server
Product Overview
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Product Features

• Capture and Distribution Solution
• Works with all Java SDK-enabled Ricoh engines
• Capture to
• E-mail
• Fax
• File
• Document Management

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Product Features

• Scan Functions
• Color Mode
• Resolution
• Document Type
• Single sided, Duplex
• Scan Initiation
• File Format
• Portable Document Format (PDF)
• Optical Character Recognition (OCR) for PDF,
  Word, Excel, RTF
• 128-bit Encryption
• Single-Page Jobs
• Multi-page Jobs

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Product Features

• Thumbnail
• Preview
• Edit
• Deskew
• Despeckle
• Turn (Rotate)
• Delete Page
• File
• User's Folder
• Browse Network

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Product Features

• E-mail
• Microsoft Exchange 2003 2007
• Simple Mail Transfer Protocol (SMTP)
• Global Lightweight Directory Access Protocol
  (LDAP) Address Book
• Recipient List
• File Name
• Subject and Body
• Fax
• Local Address Book
• Global LDAP Address Book
• RightFax Address Book
• Subject and Body

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Product Features

• Plug-ins to most popular electronic document
  workflow solutions including
• SharePoint
• DocumentMall
• Alchemy
• Documentum
• Digital StoreFront and many others
• Authentication
• Windows NT authentication against a domain
• Authenticate through LDAP

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Product Features

• Legal Stamping
• Enable/Disable
• Prefix
• Font/Size
• Location
• Client/Matter Stamping
• Bates Stamping
• Counter
• Number of Digits

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Product Features

• Powerful Conversion
• OmniPage 16 OCR (Nuance)
• Scan to Microsoft Word
• Scan to Microsoft Excel
• Scan to PDF
• The only MFP based solution to offer this
  capability
• Full Page Geometry
• Text with Fonts
• Images
• Tables

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IKON DocSend Server

• End User Workflow

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User Authentication
End User Workflow

• Access IKON DocSend Server
• Press the Other Function button on the MFP
  device panel
• Select DocSend Server on the touch panel display
• Start Session
• Enter Login and Password

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Destination Screen
End User Workflow

• First screen displays available plug-ins
• Select an available plug-in on the copier touch
  panel

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Scan Settings and Status
End User Workflow

• Place the documents in the feeder for scanning
• Change the page-type, resolution and color-mode
  as needed
• Press Scan on the touch-panel display or the
  green Scan button on the device
• When scanning, a green activity bar moves across
  the screen until the scanning and
  thumbnail-generation is complete

Note Available file formats include TIFF, JPEG,
PDF (with or without OCR), Word, Excel and RTF.
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Preview Screen
End User Workflow

• Perform any editing task
• Available edit options
• Rotate
• Deskew
• Despeckle
• In the Document List mode, the edit options apply
  to all pages
• By clicking on one image, edit options are
  applied only to the selected image
• Press Delete to delete the scanned image
• Press Undo to revert to the original scanned
  image

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Final Step
End User Workflow

• Press Next to enter the workflow for the
  specified plug-in
• For plug-in-specific workflow information, see
  the appropriate plug-in specification
• When finished, the user may choose to
• Exit
• Send scans to other destination
• Start a new scan

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IKON DocSend Server

• Administrator Workflow

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Technical Overview
Administrator Workflow

• IKON DocSend Server
• Hosted on a centralized Windows server
• Minimum Server Specs
• Dell PowerEdge T100 or Equivalent
• Dual Core Intel Pentium 2.4 GHz, 1MB Cache, 800
  MHz FSB
• Memory 2 GB, DDR2, 800 MHz
• Microsoft Small Business Edition Server 2003 R2
  with SPW
• 2 x 160GB HDD
• Communicates to thin-client applets running on
  MFP control panels
• Controls the registration of MFP devices and host
  plug-in connectors
• No physical limit to the number of MFPs that can
  be connected to a single server, however the
  recommended maximum is (20) MFPs managed by one
  server.

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Configuration
Administrator Workflow

• Provides the interface used for all aspects of
  system configuration
• Device licensing
• Configuration
• Plug-in licensing and configuration
• License Manager tab tracks all current licenses
  assigned to the server and allows for the
  addition of new licenses.
• Type a valid license code in the Activate
  License field
• Click Activate License to request license
  activation
• License appears in the list of available licenses
• Administrator is notified if the license is
  invalid.

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Configuration
Administrator Workflow

• Plug-in Manager Tab
• Displays all currently installed plug-ins, their
  version number and current status.
• After selecting an installed plug-in, click
  Manage Connections to create, delete or modify
  the plug-in connections.
• The configuration of individual plug-ins is
  described in the individual plug-in
  specifications.

Most requested plug-ins are available and
supported RightFax SharePoint
DocumentMall E-mail Folder
Alchemy Fortis Documentum Content
Server EFI Digital StoreFront And
many more.
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Configuration
Administrator Workflow

• Before connecting to a Java SDK-enabled MFP
• Install the Java SD card (Java SDK 2.x or later)
• Enable the SDK on the device panel according to
  the device instructions
• Follow these steps to add a Java SDK MFP
• Activate the license
• Set up the IIS Extension
• Add a device
• DocSend Server button appears after pressing
  the Other Function button on the MFP panel

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Administrator Workflow

• Ricoh Tab
• The Ricoh tab becomes available after a valid
  Ricoh device license has been entered on the
  server.
• You must configure IIS for Ricoh Java
  connectivity.
• Configuration for IIS is initiated when you click
  IIS Extension Setup.
• The installation tool automatically creates a
  shared folder for the MFP to transfer documents
  to the server.
• MFP devices require valid log-in credentials to
  log on to the folder and deposit the scan images.
• Log-in credentials are passed to the MFP for
  authentication back to the IKON DocSend Server.
• The IIS Extension Setup checks that the log-in
  credentials are valid.

Note If the log-in credentials change in the
future, the administrator must return to this
screen and update the IIS Extension Setup.
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IKON DocSend Server

• Differentiation

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Superior OCR Capability
Differentiation
OCR Page Formatting
DocSend Server OCR capabilities
Original
eCopy v9
Text Flow/ Column Error
Background Dropped
Broken Table
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Connector Support
Differentiation
eCopy
IKON DocSend Server

• Third-party connectors available
• Third-party support provided

• EFI develops connectors
• EFI provides support

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Special Pricing
Differentiation

• DocSend Server Software Single Ricoh MFP
  License
• Nuance Server OCR License
• SharePoint, Document Mall Connectors (unlimited
  MFPs)
• 1 Year M S

• DocSend Server Additional Single Ricoh MFP
  License
• Nuance Server OCR License
• 1 Year M S

• DocSend Server 5-Pack Ricoh MFP Add-On
• Activation for 5 Ricoh MFP Clients
• Nuance OCR License
• 1 Year M S

• DocSend Server 10-Pack Ricoh MFP Add-On
• Activation for 10 Ricoh MFP Clients
• Nuance OCR License
• 1 Year M S

• DocSend Server 20-Pack Ricoh MFP Add-On
• Activation for 20 Ricoh MFP Clients
• Nuance OCR License
• 1 Year M S

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Special Pricing
Differentiation

• DocSend Server Level 3 Maintenance Support-
  Additional Years Coverage
• 1 Year M S IKON DocSend Server
• 1Year M S Add. MFP License
• 1 Year M S 5 Pack MFP Bundle
• 1 Year M S 10 Pack MFP Bundle
• 1 Year M S 20 Pack MFP Bundle
• 1 Year M S EFI Desktop Pro (5) User License

• DocSend Server Optional Connectors
• Unlimited MFPs Use per Server
• Maintenance and Support Included with Base Server
  License

• EFI Desktop Pro Software Option
• 5 seat license of EFI Desktop Pro
• 1 Year M S

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Additional Resources

• Sales and Technical Reference Material
• Product Brochure
• Technical Quick Reference Guide
• FAQ
• Sales and Technical Presentation
• Product Tour Demonstration
• Flash Demonstration
• Training
• Recorded on-line Training

http//www.efi.com/ikon-docsendserver
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Thank You