JACoW / SPMS

1
JACoW / SPMS

• Joint Accelerator Conference Web (JACoW) Site
• Scientific Program Management System (SPMS)
• Conference Database Management Software

Matt Arena, Fermi National Accelerator Laboratory
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Outline

• What is JACoW
• Goals
• Participating collaborations
• Published proceedings
• SPMS conferences
• Repository vs. Conference database
• Technical specifications
• Registration module
• Electronic documents
• SPMS Configuration
• Documentation
• Demos (optional)

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JACoWs Goals

• Publish conference proceedings on the internet,
  delivering high performance documents to users
• Provide a custom web site www.jacow.org using
  boolean searches on keywords, title, authors and
  in the full text
• Provide templates for the preparation of
  conference papers
• Provide help and information to authors
  concerning preparation of documents for
  electronic publication
• Publish conference meta-data for the Open
  Archives Initiative (OAI)
• Maintain a set of user profiles for accelerator
  conferences

4
JACoW Collaborations

• APAC
• Cyclotrons
• DIPAC
• EPAC
• FEL
• ICALEPCS
• ICAP
• LINAC
• PAC
• RUPAC

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Published Proceedings

• APAC1998, 2001
• Cyclotrons 2001
• DIPAC 2001, 2003
• EPAC 1996, 1998, 2000, 2002, 2004
• ICALEPCS 1999, 2001, 2003
• LINAC 1996, 1998, 2000, 2002
• PAC
• 1965, 1967, 1969, 1973, 1979, 1981, 1983, 1985,
  1987, 1989, 1991, 1993, 1995, 1997, 1999, 2001,
  2003

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SPMS Conferences

• PAC'01, Chicago, Illinois, June 18-20, 2001
• PAC'03, Portland, Oregon, May 12-16, 2003
• BIW'04 Knoxville, Tennessee, May 3-6, 2004
• EPAC'04, Lucerne, Switzerland, July 5-7, 2004
• LINAC'04, Lübeck, Germany, August 16-20, 2004
• FEL'04, Trieste, Italy, August 29 Sept. 3, 2004
• Cyclotrons'04, Tokyo, Japan, October 18-22, 2004
• PAC'05 Knoxville, Tennessee, May 16-20, 2005

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Repository Database

• Maintains consistent user profiles
• Name, email, mailing address, etc.
• Affiliations
• Provides starter data for conferences
• Supports multiple, simultaneous conferences
• Repository admin. controls affiliation data
• Institutions
• Countries
• Regions

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Conference Databases

• Maintained by each conference site
• Synchronizes with the repository
• Accepts abstracts, authors, etc.
• Automatically organizes posters into sessions by
  classification
• Users upload electronic documents
• Editor interface for paper processing
• Status log throughout a contributions life
• Generates proceedings (Perl, XML LaTeX)
• Email utilities
• Extensive online reports and statistics

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Technical Specifications

• Oracle 9iR2 standard edition
• PL/SQL main CGI interface
• One set of source code scripts
• Repository DB
• Conference DB
• Standalone mode
• JavaScript for HTML form validation
• Perl scripts for file upload and download
• Perl script and XML used to generate LaTeX
  scripts that, in turn, generate printed
  proceedings

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Registration Module

• Generic
• Field definition
• Web page build on field definitions
• Used for the last JACoW Team Meeting
• Under development
• Data extract for payment
• Budget reports

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Electronic Documents

• Independent of Oracle and SPMS
• Files uploaded via HTTP to any server, anywhere
• Perl scripts provided but not required by SPMS
• File uploads by authors
• Accepts required parameters
• Uploads file
• Returns to SPMS with required parameters (or
  error message)
• Editors interface
• Download source supporting files
• Upload final PDF

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Configuration

• Nothing is hard coded
• System parameters interface (70 parameters)
• Abstract submission (enable/disabled/frozen)
• File uploads (enable/disable)
• Various informational URLs (help, legal notices)
• Email configuration (SMTP, contacts)
• Script and file locations
• Formatting options (program codes, dates, CSS)
• Images (logo and dots)
• Post conference (SPIRES, OAI exports)

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Documentation

• Installation instructions
• Under development
• Collaborative effort
• EPAC04, PAC05, FEL04, LINAC04, Me
• Online version only using PmWiki tool
  www.pmwiki.org

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Demos

• Production
• JACoW Repository
• EPAC'04
• PAC'05
• Development
• Repository
• Conference