Title: Illinois workNet Center Employment Power Workshop
1Illinois workNet Center Employment Power Workshop
2Introduction
- In this session we will talk about Interviewing
- The importance of the 3Ps
- Preparation,
- Presentation and Perception
3Whats an Interview?
- An interview is -
- The most important step in your job search
process. - A conversation
- The employer hopes to determine whether or not
the applicant is suitable for the job. - The applicant tries to learn more about the
position while also impressing the employer.
4THE INTERVIEW
- All your hard work has paid off and you have
received a call for an interview. - Lets take a look at the different types of
interviews.
5Types of Interviews
- Phone Interview Typically used to screen
candidates to narrow the pool to those who will
be invited for in-person interviews. - Preliminary Interview (HR Manager or Panel)
Youre being looked at not only as a candidate,
but as a performer in the organization. - Second Interview (HR Manager Hiring Manager)
Expect to spend more time at the company and to
have your skills and personality more closely
scrutinized.
6Phone Interview Techniques
- Ask to set an appointment for the interview
- Find the best place to take the call
- Do research, have all materials handy
- (pen,paper,portfolio, résumé,planner)
- Stand up, speak clearly smile.
- Dress for the part.
- Follow up with a thank you note.
- Sourcewww.illinoisworknet.com
best-job-interview.com/phone-interview-tips.html
7Pre-Interview Guidelines
- Do research on the company
- Check the companys website
- Read the Annual Report
- Confirm location
- Dress appropriately
- Bring extra copies of your résumé
- Carry a list of your references
- Be on time (15 minutes early)
8Pre-Interview Guidelines
- Stay Calm
- Listen
- Be careful not to talk too much
- Use appropriate language
- Ask questions
- Reiterate your interest in the job
- Ask What is the next step?
- End with a thank you
9What to Bring to an Interview
- Portfolio or notepad and pen
- Copies of your resume and a list of references on
quality paper. - List of past jobs and references
- Work samples (if relevant)
- Breath mint
- Drivers license/Passport
10What Not to Bring to an Interview
- Cell phone
- iPod
- Gum
- Cigarettes
- Candy
- Soda or coffee
- Scuffed shoes, messy and/or not-so-clean clothes
11While you wait . . . . .
- Greet the receptionist.
- Be friendly and pleasant, but not
- overbearing.
- If you need to wait, sit quietly
- (no phone calls) and patiently.
- Shake hands with the interviewer.
- Your handshake should be firm.
12First Impressions Count
- The image the interviewer has of you when you
first meet is the one that is going to last. - Slouchy posture speaks loudly about sloppy work
and low self-esteem. - When practicing for an interview, work on your
nonverbal communication as well as your other
interviewing skills. It could be what clinches
the job offer for you.
13Remember. . .
- There is never a second chance
- to make a
- first impression.
14Nonverbal Communication During the Interview
- Make eye contact with the interviewer for a few
seconds at a time. - Smile and nod (at appropriate times) when the
interviewer is talking, but don't overdo it.
Don't laugh unless the interviewer does first. - Be polite and keep an even tone to your speech.
Don't be too loud or too quiet. - Don't slouch.
- Do relax and lean forward a little toward the
interviewer so you appear interested and engaged.
- Don't lean back. You will look too casual and
relaxed. - Keep your feet on the floor and your back against
the lower back of the chair.
15Nonverbal Communication During the Interview
- Pay attention be attentive and interested.
- Listen.
- Don't interrupt.
- Stay calm. Even if you had a bad experience at a
previous position or were fired, keep your
emotions to yourself and do not show anger or
frown. - Not sure what to do with your hands? Hold a pen
and your notepad or rest an arm on the chair or
on your lap, so you look comfortable. - Don't let your arms fly around the room when
you're making a point. -
16Non Verbal Communication The most
important thing in communication is
hearing what isn't said. -- Peter F. Drucker
- According to some studies,
- 55 is body language
- 38 is intonation
- 7 verbal content
- Nonverbal communication is as important, or even
more important, than verbal communication.
17Non-Verbal Communication
- To leave a bad impression
- Reek of cigarette smoke or chewing gum
- Talk on your cell phone or listen to an iPod
while waiting - What's important
- Appear professional and attentive throughout the
interview. - Make sure you are dressed professionally, neatly
groomed, your shoes are polished. - Dont overdo the perfume or aftershave.
18 Beware of the Following
- Whos uncomfortable?
- Both you and the interviewer
- Interviewers lack of training
- Be aware of space
19 Illegal Questions
- Federal and state laws prohibit prospective
employers from asking questions that are
unrelated to the job under discussion. Questions
must not be designed to obtain personal
information. Be wary of the following topics... - Age ?Method of transportation
- Sex ?Color / race / ethnicity
- Religion ?Marital/family status
- Disability ?Sexual orientation
- Birthplace ? National origin
20How to Answer Illegal Questions
- Answer the question.
- Answer the "intent" of the question. For example,
if you are asked whether you are a United States
citizen (not legal to ask), reply that you are
authorized to work in the U.S., which is a
question the employer can ask you and which is
appropriate to answer. - Try to change the topic of conversation and avoid
the question. - Refuse to answer the question which might cost
you the job if you are very uncomfortable with
the question. However, consider whether you
really want to work somewhere where you are asked
questions that are not appropriate.
21Interview
22Technical Skills
- Specialized Software, License
- Such as SAP, C, Quick Books, Peoplesoft, CPA,
CFP, HVAC, Crystal Reporting, SQL, RN, CNA, Java,
MRP, BASIC, LSW, EMT, CPR
23Soft Skills
- Willing to learn Confident
- Resourceful Trustworthy
- Team Player Efficient
- Initiative Adaptable
- Honest Customer
Service - Courteous Positive
- Ethical Language
- Reliable Problem
Solver - Verbal Communication Writing Skills
24Prepare for the Following Questions
- Tell me about yourself. (99.9 of the time)
- What are your strengths?
- What are your weaknesses?
- Where do you see yourself in 5 years?
- Why should I hire you?
- What interests you about this job?
- Why did you leave your last job?
25Interview Session Behavior Based Questions
- Tell me about a time when you had to deal with a
co-worker - who wasn't doing his/her fair share of the work.
What did you - do and what was the outcome?
- Tell me about a time that you didn't work well
with a - supervisor. What was the outcome and how would
you have - changed the outcome?
- Give an example of an occasion when you used
logic to - solve a problem.
- What do you do when your schedule is interrupted?
Give an - example of how you handle it.
26Behavior Based Questions
- Give me an example of a time when you tried to
accomplish - something and failed.
- Describe a situation where you found yourself
dealing with - someone who didn't like you. What did you do?
- Describe a time when you were faced with problems
or - stresses at work. What did you do?
- Why should we hire YOU? What can you do for us
that - someone else cannot?
- Describe a decision you made that was unpopular
and how you - handled implementing it.
27Answering Behavior Based Questions
- Behavior based questions are answered with the
- following formula
- P Problem - give an example of a problem you
have encountered. - A Action tell what action you took to resolve
the problem. - R What was the positive result that happened
because you took appropriate action to resolve
the problem Always relate the result to how you
can help the hiring company solve problems.
28Other Information You May Need to Provide
- Names of past employers, job titles and
- dates of employment
- What were your starting and final salaries?
- Many employers will check references and may
confirm your - salary history prior to making a job offer. A
discrepancy - between what you reported and what the employer
says - could knock you out of contention for the job.
29Other Information You May Need to Provide
- Job Responsibilities
- Be specific and be positive about what you did in
your - previous position(s).
- Describe your responsibilities in detail and try
to connect them to the job you are interviewing
for. - Try to tie your responsibilities in with those
listed in the job description for the new
position. - It's also important to be honest. Don't
embellish.
30Other Information You May Need to Provide
- Why are you leaving your job?
- There isn't room for growth with my current
employer and I'm ready to move on to a new
challenge. - I'm looking for a bigger challenge and to grow my
career and I couldn't job hunt part time while
working. It didn't seem ethical to use my former
employer's time. - I was laid-off from my last position when our
department was eliminated due to corporate
restructuring. - I'm relocating to this area due to family
circumstances and left my previous position in
order to make the move. - I've decided that is not the direction I want to
go in my career and my current employer has no
opportunities in the direction I'd like to head. - I am interested in a new challenge and an
opportunity to use my technical skills and
experience in a different capacity than I have in
the past. - I recently received my degree and I want to
utilize my educational background in my next
position. -
31Other Information You May Need to Provide
- Why did you leave your job?
- I am interested in a job with more
responsibility, and I am very ready for a new
challenge. - I left my last position in order to spend more
time with my family. Circumstances have changed
and I'm more than ready for full-time employment
again. - I am seeking a position with a stable company
with room for growth and opportunity for
advancement. - I was commuting to the city and spending a
significant amount of time each day on travel. I
would prefer to be closer to home. - To be honest, I wasn't considering a move, but, I
saw this job posting and was intrigued by the
position and the company. It sounds like an
exciting opportunity and an ideal match with my
qualifications. - This position seemed like an excellent match for
my skills and experience and I am not able to
fully utilize them in my present job. - The company was cutting back and, unfortunately,
my job was one of those eliminated.
32Other Information You May Need to Provide
- What have you been doing since your last job?
- I worked on several freelance projects, while
actively seeking for a job. -
- I volunteer for a literacy program that assists
disadvantaged children. - My aging parents needed a temporary caregiver and
I spent time looking after them. - I took some continuing education classes and
seminars.
33Interview Questions Work History 1 Name of
company, position title and description, dates
of employment.
- Interviewers expect a candidate for employment to
be able to review their work history in detail.
Be prepared to tell the interviewer the names of
the companies you worked for, your job title,
your starting and ending dates of employment, how
much you earned and what your job entailed. - You'd be surprised how many job applicants fumble
when asked about prior employment. Don't be one
of them! Refresh your memory prior to the
interview by reviewing your resume, so, you can
speak about your prior work history in detail and
accurately. - If you don't have a resume, make sure what you
tell the interviewer matches what you filled out
on your job application. The best way to prepare
is to prepare a sample job application ahead of
time. Complete the sample application and bring
it with you when you are applying for employment.
This way you will be able to copy the information
rather than having to remember dates and other
employment information.
34Interview Questions Work History 2What were
your expectations for the job and to what extent
were they met?
- In many cases, interviewers will want to know
what you expected from your last job when you
were hired, so be prepared to answer the
interview question, "What were your expectations
for the job and to what extent were they met?" - There isn't a right or wrong answer to this
question. The best way to respond is to discuss
what you expected when you took the job and give
examples of how the position worked out for you.
If the job wasn't exactly what you expected, it's
fine to mention that. However, you should focus
on the job itself, not the company, your boss, or
your co-workers (if they were a problem). Do be
careful how you answer and don't focus too much
on the negative. Instead, address the highlights
of the job. - When responding, be specific. Prepare some
examples to share with the interviewer in
advance. For example, if your job involved
creating web applications using Cold Fusion,
discuss the specific programs you developed and
the responsibilities you were given. If you were
provided training and opportunities for
professional development to help you achieve your
goals, mention that, as well.
35Interview Questions Work History 3 What were
your starting and final levels of compensation?
-
- Interviewers expect a candidate for employment to
be able to provide the details of their
compensation history. Be prepared to tell the
interviewer how much you earned at each of your
prior positions. - Make sure that what you tell the interviewer
matches what you listed on your job application.
Refresh your memory prior to the interview by
reviewing your compensation history, so, you can
speak in detail and accurately. Don't exaggerate
or inflate your earnings. Many employers will
check references and confirm your salary history
prior to making a job offer. A discrepancy
between what you reported and what the employer
says could knock you out of contention for the
job. - The best way to prepare is to prepare a sample
job application ahead of time. Complete the
sample application and review it prior to the
interview.
36Interview Questions Work History 4What were
your responsibilities?
- When you are asked questions related to your
current or previous positions, it's important to
be specific and to be positive about what you did
in your previous position(s). - The best way to respond is to describe your
responsibilities in detail and to connect them to
the job you are interviewing for. Try to tie your
responsibilities in with those listed in the job
description for the new position. That way, the
employer will see that you have the
qualifications necessary to do the job. Focus
most on your responsibilities that are directly
related to the new job's requirements. - It's also important to be honest. Don't embellish
your job, because you don't know who the hiring
manager will be checking with when they check
your references.
37Interview Questions Work History 5 What major
challenges and problems did you face? How did you
handle them?
- When asked the job interview question "How did
you handle a challenge?" be sure to include
specific examples of how you handled a particular
difficult situation. Discuss how you researched
the issue and contributed to finding a solution.
Examples of good responses include - During a difficult financial period, I was able
to satisfactorily negotiate repayment schedules
with multiple vendors. - When the software development of our new product
stalled, I coordinated the team which managed to
get the schedule back on track. We were able to
successfully troubleshoot the issues and solve
the problems, within a very short period of time.
- A long-term client was about to take their
business to a competitor. I met with the customer
and was able to change how we handled the account
on a day-to-day basis, in order to keep the
business.
38Interview Questions Work History 6What was
the biggest accomplishment / failure in this
position?
-
- Your potential employer will want to know what
you accomplished, and what you didn't, in your
current or last position. - The best way to respond is to give an example of
something you accomplished that is directly
related to the job you are interviewing for.
Review your resume and review the job posting.
Find the best match and use that to show how what
you accomplished will be beneficial to the
company you are interviewing with. - If you wrote a targeted cover letter when
applying for the job use the information you
included to create your response. For example, if
you are interviewing for a job at a school where
you will need to manage student registration,
explain to the interviewer how you registered
students for courses, designed and managed
registration software, and solved customer
problems. - If you didn't fail at anything, say so. If you
can think of an example, be sure that it's a
minor one and turn it into a positive. For
example, if you were working on a project that
was behind deadline, explain to the interviewer
how you adjusted the workload and the timeline to
get back on track and ahead of schedule.
39Interview Questions Work History 7What was it
like working for your supervisor? What were his
strengths and shortcomings?
- A typical interview question is "What Was it Like
Working for Your Supervisor?" The reason it's
asked it to find out how you got along with your
boss. Be careful how your answer. Interviewers
don't like to hear too much (or much at all)
about bad bosses because it could be someone from
their company that you're talking about next time
around. - Instead, accentuate the positive and minimize any
difficult situations. Discuss the strengths your
past supervisors had and how they helped you
succeed in your positions.
40Interview Questions Work History 8Who was
your best boss and who was the worst?
-
- With the question "Who was your best boss and who
was the worst?" the interviewer is trying to
discover if you assess blame or carry a grudge. - Best Answers--
- I've learned from each boss I've had. From the
good ones, what to do, from the challenging ones
- what not to do. - Early in my career, I had a mentor who helped me
a great deal, we still stay in touch. I've
honestly learned something from each boss I've
had.
41Interview Questions9Why are you leaving your
job?
- There isn't room for growth with my current
employer and I'm ready to move on to a new
challenge. - I'm looking for a bigger challenge and to grow my
career and I couldn't job hunt part time while
working. It didn't seem ethical to use my former
employer's time. - I was laid-off from my last position when our
department was eliminated due to corporate
restructuring. - I'm relocating to this area due to family
circumstances and left my previous position in
order to make the move. - I've decided that is not the direction I want to
go in my career and my current employer has no
opportunities in the direction I'd like to head. - I am interested in a new challenge and an
opportunity to use my technical skills and
experience in a different capacity than I have in
the past. - I recently received my degree and I want to
utilize my educational background in my next
position. - I am interested in a job with more
responsibility, and I am very ready for a new
challenge. - I left my last position in order to spend more
time with my family. Circumstances have changed
and I'm more than ready for full-time employment
again. - I am seeking a position with a stable company
with room for growth and opportunity for
advancement. - I was commuting to the city and spending a
significant amount of time each day on travel. I
would prefer to be closer to home. - To be honest, I wasn't considering a move, but, I
saw this job posting and was intrigued by the
position and the company. It sounds like an
exciting opportunity and an ideal match with my
qualifications. - This position seemed like an excellent match for
my skills and experience and I am not able to
fully utilize them in my present job. - The company was cutting back and, unfortunately,
my job was one of those eliminated.
42Interview Questions 10What have you been
doing since your last job?
- If you have an employment gap on your resume, the
interviewer will probably ask you what you have
been doing while you were out of work. - The best way to answer this question is to be
honest, but do have an answer prepared. You will
want to let the interviewer know that you were
busy and active, regardless of whether you were
out of work by choice, or otherwise. Here are
some suggestions on how to explain what you did
while you were out of the workforce. - I worked on several freelance projects, while
actively seeking for a job. -
- I volunteered for a literacy program that assists
disadvantaged children. - My aging parents needed a temporary caregiver and
I spent time looking after them. - I spent time being a stay-at-home mom and
volunteering at my daughter's school. - I took some continuing education classes and
seminars. - It doesn't really matter what you did, as long as
you have an explanation. Hiring managers
understand that people lose their job - it can
happen to anyone - and it's not always easy to
find a new job fast. Also, there are legitimate
non-employment reasons for being out of the
workforce.
43Interview Questions Behavioral - 1
- Tell me about a time when you had to deal
with a co-worker who wasn't doing his/her fair
share of the work. What did you do and what was
the outcome? - I worked closely with Brenda who, for the most
part, always carried her fair share of the work
load. During a stressful time, working on a
project with a deadline, I realized Brendas
contributions to the project were almost minimal.
I made the decision to wait until after the
project to speak with her. I'm glad I did,
because I learned she'd been going through a very
tough time in her personal life and she
appreciated my willingness to go the extra mile
so the project was completed on time. As a
result, our ability to work well together
significantly increased.
44Interview Questions Behavioral - 2
- Give me an example of a time when you took
the time to share a co-worker's or supervisor's
achievements with other? - At my most recent position, one of my co-workers,
Dan, did an outstanding job of calming an irate
customer, solving the customer's problem and
completing a sale. When our boss asked me how
things were going, I told him everything was
going fine and that Dan had just completed
calming an irate customer and closing a sale. It
was a win-win-win- for our boss, Dan and the
customer.
45Interview Questions Behavioral - 3
- Tell me about a time that you didn't work
well with a supervisor. What was the outcome and
how would you have changed the outcome? - Early in my career, I had a supervisor (Judy) who
was in a fairly good mood on Monday, but it
deteriorated each day until by Friday, the
supervisor was finding fault with everything I
did. I didn't realize, until I left that
position, that I had been a contributor to the
decline in her mood. Judy would ask me how my
weekend was (on Monday) and during the week she
would ask how it was going. - I would tell her how much fun I was having (I was
single) and how I was looking forward to the
weekend plans. After I left, I realized my life
was in complete contrast to hers and I reminded
her of it almost daily. When she asked the
questions, I should have had a quick answer, and
then asked her how she was doing!!!!
46Interview Questions Behavioral - 4
- Have you worked with someone you didn't like?
If so, how did you handle it? - Yes, I've worked with someone whom I found
difficult to like as a person. However, when I
focused on the skills they brought to the job and
their ability to solve problems, the two things I
did appreciate, slowly my attitude towards them
changed. We were never friends, but we did work
well together.
47Interview Questions Behavioral - 5
- Tell me about a time that you helped someone.
- Most recently, we had a new hire (Paul) that was
really struggling with getting to work on time,
and I knew the boss (Al) was getting irritated.
Over lunch one day I explained to Paul how
important it was to our boss for everyone to be
there at least 10 minutes early. It was personal
with Al, but you could really get on his bad side
when you were frequently late. The new employee
was grateful for the advice. At his previous
employment, the boss was only concerned about the
work getting done on time he/she did not "watch
the clock".
48Interview Questions Behavioral - 6
- Tell me about a time that you misjudged a
person. - There was a long-time employee (Michael) at my
second company who was very gruff when he spoke
to me. At first, I went out of my way to win the
Michael's approval. Then I realized that was
compounding the problem. So I observed how he
interacted with other employees and discovered I
wasn't alone. He was gruff to most people. I quit
trying to gain his approval and, in the process,
discovered he'd learned his behavior from a
former boss he'd had whom he admired.
49Interview Questions Behavioral - 7
- How do you get along with older (younger)
co-workers? - Suggested answer if your co-workers are older
There are times when I just know that a new way
of doing something makes more sense to me but,
first hand, I learned that my "better way" may
not be the best way to get the job done. As a
consequence, I respect my older co-workers
knowledge and I've learned how to make a
suggestion at the appropriate time. -
- Suggested answer if your co-workers are younger
I quickly realized it was not my job to "parent"
the younger people with whom I work it was my
job to get to know them and for us to find common
ground where we could effectively work together.
It took time, but the result was worth the
effort.
50Ask Questions
- Why is this position available?
- Who would be my supervisor?
- What do you like about working for this company?
- What is this company's culture?
- What do you consider to be the company's
strengths and - weaknesses?
- Describe the opportunities for training and
professional - development.
- Are there opportunities for advancement within
the organization? - When can I expect to hear from you?
51Ask Questions
- How would you describe the responsibilities of
the position? - How would you describe a typical week or day in
this position? - Is this a new position? If not, what did the
previous employee go on to do? - What is the company's management style?
- Who does this position report to? If I am offered
the position, can I meet him/her? - How many people work in this office/department?
- How much travel is expected?
- Is relocation a possibility?
- What is the typical work week? Is overtime
expected?
52Ask Questions
- What are the prospects for growth and
advancement? - How does one advance in the company?
- Are there any examples?
- What do you like about working here?
- What don't you like about working here and what
would you change? - Would you like a list of references?
- If I am extended a job offer, how soon would you
like me to start? - What can I tell you about my qualifications?
- When can I expect to hear from you?
- Are there any other questions I can answer for
you?
53Questions you should not ask
- What does this company do?
- (Do your research ahead of time!)
- If I get the job when can I take time off for
vacation? (Wait until you get the offer to
mention prior commitments.) - Can I change my schedule if I get the job? (If
you need to figure out the logistics of getting
to work don't mention it now...)
54Top Ten Interview Blunders
- Not being prepared
- Dressing inappropriately
- Poor communication skills
- Too much communication
- Talking too much
- Not talking enough
- Fuzzy facts
- Wrong answers
- Bad mouthing previous employers
- Forgetting to follow up
55Why you didnt get the job
- Poor at interviewing
- Lacking job skills
- Job hopping
- No experience
- Background info
- Bad attitude
- Poor salesperson
- Cultural issues
- No sense of humor
- Poor soft skills
- Poor communication skills
- No self confidence
- Lack of education
- Too old
- Too young
- Bad manners
- No motivation
- Ethical issues
- __________________
56 Ending the Interview
-
- If you're interested in the position, let the
interviewer know by stating at the end of the
interview - "I am very interested in this position. Is there
anything preventing you from offering me this
position right now?" - Remember--
- Firm handshake with good eye contact smile.
- Dont leave without the interviews name, title,
contact information.
57Post-Interview Follow Up
- Take detailed notes about interview content.
- Evaluate what went well what didnt.
- List information you neglected to share.
- Deliver any requested information a thank you
- note within 24 hours, even if you e-mail a
thank you. - Dont wait for the interviewer to call you.
- Go to www.illinoisworknet.com--Jobs--Prepare for
a Job-Prepare for an Interview for more helpful
tips, a link to www.best-job-interview.com
58References
- Personal or Business?
- List only professional references, unless
personal references are requested by the
employer. - References should be your co-workers or immediate
supervisors. - Always obtain permission of the reference.
- Send a copy of your résumé to every person you
have listed as a reference. - Have someone test what kind of reference you
are being given.
59Remember 3Ps
- Preparation - Its important to prepare.
Practice. Its - important to be familiar with your marketing tool
(i.e., - résumé ) and your cover letter. Know your
accomplishments. - Presentation - There is never a second chance to
make a - First Impression. The more people you leave with
a good - impression, the better your chances of being
remembered. - Perception - Demonstrate youre listening. Ask
Questions. - Show them why you will be successful in their
organization.
60 Dont Forget
- In a majority of interviews a positive decision
is based on the interviewer LIKING YOU.
- (.not necessarily the skills and experiences you
have)
61 Any Questions?
Illinois workNet and its dedicated team of
volunteers hope that these workshop presentations
have been helpful to you and will bring you the
rewarding outcome you desire. In addition to
offering employment workshops at the Illinois
workNet Center in Arlington Heights every other
Wednesday, our team also offers them at many
local libraries community centers throughout
the month. Please forward your comments and
suggestions to mfaheem_at_worknetncc.com