SASFAA 2005 Conference February 15, 2005 Atlanta, Georgia

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SASFAA 2005 ConferenceFebruary 15, 2005Atlanta,
Georgia

• Resolving C Codes
• Presented by
• Dan Klock
• Ginger Klock

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Session Agenda

• Identify C Codes or Rejects
• By match type
• By Comment Code
• By resolution
• Answer Questions

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Selective Service Match

• Match FlagN Comment Code 030
• Selective Service reported you have not
  registered.
• Resolution
• Present appropriate confirmation
• SS Registration Acknowledgement
• Document a qualified waiver
• Student must register

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Selective Service Match

• Match FlagN Comment Code 033
• Selective Service did not register
• Because Are you male? not reported
• Resolution Required
• Correct FAFSA information
• Student can register at Post Office or Online at
  www.sss.gov
• Check subsequent ISIR

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Selective Service Match

• Match flagBlank Comment Code 033
• Registration not confirmed
• Resolution required
• If students is 18 to 25 and requested to be
  registeredcheck subsequent ISIR
• If student is 26 or over, request Selective
  Service document of registration or waiver

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Selective Service Match

• Match FlagT Comment Code 028
• Student is within 45 days of his 18th birthday.
• Applicant is temporarily exempt
• No resolution
• An update is not required during the year.

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Department of Homeland Security

• Match FlagN Comment Code 144
• Primary Confirmation DHS did not confirm
  applicants noncitizen eligibility
• DHS will continue to check their records through
  Secondary Confirmation

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Department of Homeland Security

• Match FlagBlank Comment Code 068
• Applicant did not indicate citizenship status
• DHS Match was not conducted
• SSA Match was conductedSSA citizenship flag
  indicates U.S. citizen
• No Resolution
• Student should correct FAFSA

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Department of Homeland Security

• Match FlagBlank Comment Code 068
• Applicant did not indicate citizenship status
• DHS Match was not conducted
• SSA Match indicates eligible non-citizen
• Resolution required
• Correct FAFSA with ARN
• Will be sent to DHS
• Review subsequent ISIR

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Department of Homeland Security

• Match FlagBlank Comment Code 141
• Applicant changed citizenship status or ARN
• DHS Match was conducted
• Resolution required
• Determine reason applicant changed citizen status
• May need to provide proof of citizenship

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Department of Homeland Security

• Match FlagBlank Comment Code 142
• Applicant did not provide ARN or ARN was invalid
• Resolution required
• School should not perform Secondary Confirmation
  on this information
• Collect correct ARN and correct FAFSA
• Review subsequent ISIR

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Department of Homeland Security

• Match FlagP No Comment Code
• Automated Secondary Confirmation is in progress
• Wait at least five days, but no more than 15
  business days for CPS to generate ISIR with
  results of automated Secondary Confirmation.
• If no response, school should begin paper (G845)
  Secondary Confirmation.

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Department of Homeland Security

• Match FlagC Comment Code 105
• Automated Secondary Confirmation is in
  continuance
• Resolution Required
• DHS has not yet confirmed eligible
  non-citizenship status
• Student must submit proof within 30 days
• School encouraged to wait another 10 days for DHS
  to update Secondary Confirmation

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Department of Homeland Security

• Match FlagN Comment Code 046
• DHS did not confirm eligibility
• Resolution Required
• Student should submit proof within 30 days
• School must begin Paper (G845) Secondary
  Confirmation

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Department of Homeland Security

• Match FlagX Comment Code 109
• DHS did not confirm eligibility because
  additional information is required
• Resolution Required
• Student should submit proof within 30 days
• School must begin Paper (G845) Secondary
  Confirmation

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Social Security Administration Citizen Status

• Match FlagB, C, D, E, F or Comment Code 146
• SSA did not confirm U.S. citizenship
• Resolution required
• If U.S. citizenprovide documentation
• If eligible non-citizen, correct FAFSA and
  provide ARN
• If already provided, school must determine if DHS
  match confirmed.

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Social Security Administration Citizen Status

• Match Flag N Comment Code 062
• SSA unable to verify citizenship because there
  was no match on SSN, name or DOB

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Social Security Number Match

• Reject 18/Match Flag 1
• Comment Code 024
• No match on SSN
• Resolution Required
• If SSN correct, student must contact SSA
• After SSA corrects records, student can re-enter
  and submit correction.
• Review subsequent ISIR

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Social Security Number Match

• Reject 18/Match Flag 1
• Comment Code 024
• No match on SSN
• Resolution Required
• If SSN incorrect, student can correct SSNbut
  original SAR ID will not change or
• Student can submit a new FAFSA under correct
  SSNtreated like originalSAR ID will match
• Review new ISIR

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Social Security Number Match

• Reject R/Match Flag 2
• Comment Code 060
• DOB inconsistent with SSA records.
• Resolution Required
• If DOB correct, student should reaffirm value on
  SAR/ISIR. CPS will reprocess without reject
• If DOB correct, student should contact SSA to
  update records for future years.
• If a correction is made on FAFSA CPS will resend
  for match.
• Review subsequent ISIR

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Social Security Number Match

• C Code/Match Flag 2
• Comment Code 063
• DOB STILL inconsistent with SSA records.
• Resolution Required
• Student made a correction by reaffirming value on
  FAFSA, CPS resent for match. (SSA not updated).
• Student must provide proof to FAA

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Social Security Number Match

• Reject D/Match Flag 3
• Comment Code 061
• Name is inconsistent with SSA records.
• Resolution Required
• Student can provide documentation explaining
  discrepancy.
• If name is correct, contact SSA
• If name is incorrect, make correction
• Review subsequent ISIR

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Social Security Number Match

• Reject 8/Match Flag 5
• Comment Code 076
• Name successfully matched with deceased persons
  record
• Resolution Required
• If SSN is correct, contact SSA
• Student would submit correction (reenter name and
  DOB)
• Sent for match
• Review subsequent ISIR

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Social Security Number Match

• Reject 8/Match Flag 5
• Comment Code 076
• Name successfully matched with deceased persons
  record
• Resolution Required
• If SSN is incorrect, make correction, but
  original SAR ID will not change or
• Student can submit a new FAFSA under correct
  SSNtreated like originalSAR ID will match
• Sent for match

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Social Security Number Match

• Reject N, 13, 5, 14, and/or 16 Match Flag 8
  Comment Code 059SSN in valid range
• No last name, DOB or signature
• Could not send to match
• N Either first or last name missing
• 13 Both first and last name missing
• 5 Date of birth blank
• 14 or 16 Student signature missing
• Resolution Required
• Student make corrections
• Review subsequent ISIR

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Social Security Number Match

• Reject N, 13, 5, 14, and/or 16 Match Flag 8
  Comment Code 023SSN NOT in valid range
• SSN not in valid range and possibly no last
  name, DOB or signature
• Could not send to match
• P SSN not within valid range
• N Either first or last name missing
• 13 Both first and last name missing
• 5 Date of birth blank
• 14 or 16 Student signature missing
• Resolution Required
• Student make corrections
• Review subsequent ISIR

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Social Security Number Match

• Reject 6/Match Flag 1 or 4 Comment Code 11
• 1 Fathers SSN invalid at SSA
• 4 Mothers SSN invalid at SSA, no match on
  name, no match on DOB at SSA
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• May require contacting SSA to correct something
• Review subsequent ISIR

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Social Security Number Match

• Reject 7/Match Flag 1 or 4 Comment Code 12
  (mother/father data reversed)
• 1 Mothers SSN invalid at SSA
• 4 Fathers SSN invalid, no match on name, no
  match on DOB at SSA
• No full match for at least one parent
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• May require contacting SSA to correct something
• Review subsequent ISIR

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Social Security Number Match

• Reject S/Match Flag 2 and 4 Comment Code 16
• 1 Fathers DOB does not match with SSA
• 4 Mothers DOB does not match with SSA, no
  match on name, no match on SSN at SSA
• No full match for at least one parent
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• May require contacting SSA to correct something
• Review subsequent ISIR

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Social Security Number Match

• Reject T/Match Flag 2 and 4 Comment Code 16
  (mother/father data reversed)
• 1 Mothers DOB does not match with SSA
• 4 Fathers DOB does not match with SSA, no
  match on name, no match on SSN at SSA
• No full match for at least one parent
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• May require contacting SSA to correct something
• Review subsequent ISIR

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Social Security Number Match

• Reject E/Match Flag 3 and 4 Comment Code 040
• Same as two previous situations except no match
  on name
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• Review subsequent ISIR

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Social Security Number Match

• Reject F/Match Flag 3 and 4 Comment Code 040
  (mother/father data reversed)
• Same as two previous situations except no match
  on name
• Resolution Required
• Correct appropriate data elements for parents to
  achieve a full match for at least one parent
• Review subsequent ISIR

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Veterans Affairs Status Match

• Match Flag 2 Comment Code 162
• Independent, record found on VA but not
  qualifying veteran
• Not independent for any other reason
• Resolution Required
• If student believes it is in error, contact VA
• School can collect documentation, disburse aid
• If student made error, needs to correct FAFSA

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Veterans Affairs Status Match

• Match Flag 3 Comment Code 173
• Independent, record NOT found on VA but is
  qualifying veteran, possibly recently discharged
  or soon to be discharged
• Not independent for any other reason
• Resolution Required
• If student believes it is in error, contact VA
• School can collect documentation, disburse aid
• If student made error, needs to correct FAFSA

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Veterans Affairs Status Match

• Match Flag 4 Comment Code 180
• Record found on VA database, but still on active
  duty
• Not independent for any other reason
• Resolution Required
• Student must provide documentation to school
  indicating upcoming release
• School does not have to reconfirm actual
  separation during school year.
• If student made error, needs to correct FAFSA

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