A guide to creating a power point display

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A guide to creating a power point display
Essentials Ctl M New Slide a new slide can be
inserted. It is placed after the slide that you
are viewing. Remember to have as many visuals as
possible. This display is designed as an
interactive tool to allow you to learn about
power point. Your powerpoint display needs to be
one that suits the purpose of your message. Save
this file to your U drive, in a folder eg named
how to use power point so that you can refer
back to it anytime your like. Save your work
regularly to avoid losing the improvements that
have been made. Save this file as a new file to
show your learning eg my power point display.
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1. Glide the mouse arrow over all of the icons on
the screen to see what they do. 2. Find the
Format menu then Apply Design Template
Inspect all of the possible designs. Apply one
that is to your liking for the moment. If you
want to create your own design dont use design
templates, but choose a blank slide at the
start. 3. Use the Format, Background option
to choose your background effects. This is a
texture, under the fill effects of the background
menu. 4. Remember that the undo icon will undo
the last action made so do not despair if you
make a mistake.
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5. The background will follow each slide. If you
do not want the background on the current slide,
go to Format or Alt O and click on
Background. Use the menus to find the colour
you prefer. You can change the background of on
slide by Apply. If you want the background to
apply to all of the slides, use Apply to
All. 6. In the Background menu, check out all
of the options to get an idea of what is
possible. 7. You can use a background from
clipart. The clipart icon on the drawing tool
bar at the bottom of the screen is the mans face
in a box. Click on this and explore the options
under background. Change the background of this
slide. You can change the texture, pattern and
gradient of the effects as well as the colours.
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8. For a completely different background, get
into the internet, use www.search66.com as your
search engine and search for Free backgrounds
or Free graphics. There are plenty available.
Remember to save as a picture into your graphics
folder. 9. You can insert a picture from a file
if you like. You may have scanned one that you
like or you may have downloaded one from the
internet. Some internet pictures can be saved
as wall paper file and these can be used as
backgrounds. 10. To save a background from the
internet, follow the instructions. It is best to
save each file in a folder called Graphics in
your U drive.
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11. This picture is an animated gif from
www.freegraphics.com. It has been saved as a
picture in a graphics folder in the U drive. It
can now be used any time. The picture was
enlarged by dragging the corner box out with the
mouse arrow.
Change the size of the picture by clicking the
mouse IN the picture and dragging one corner to
make it bigger or smaller. If you see a doubled
headed arrow it means that you can make the
picture bigger. Two crossed over double headed
arrows mean that you move the whole of picture
and the picture will keep its size.
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12. Find the icon that says Text Box. Put a
text box on the page by dragging the mouse into a
rectangle on the page. The text box expands as
you fill it with typing. You can change fonts
and font size in the usual way. You can change
the font colour with the menu of the icon Font
Color. This makes the typing really stand
out. Change the fonts and colours on this page.
Remember that you need to highlight the section
that you want to change first.
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13. Straight typing with no animation is boring.
Highlight what you want to animate by clicking
on it with your mouse arrow. Go to Slide Show
then choose Custom Animation or press Alt D
then m. Click down the No Effects menu and
select an effect. Preview. Play around with
all that is possible on this whole menu. When
you have decided what you like, Apply will
apply it to the bit that is highlighted.
Remember that it takes different amounts of time
to read each bit of the writing on the slide, so
think about the timing carefully. You will need
to adjust the timing of the effects if you want
it to happen automatically.
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14. When you are creating your power point
presentation, you may like to have different bit
of the presentation entering the screen at
different times. The next slide shows five
different graphics entering the slide at
different times. Play with the animation effects
on this slide. Try out the different effects.
Change all three graphics on the page.
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The animated graphics that you choose need to be
carefully vetted to avoid using the ones that
have a white background that you cannot change to
suit your display.
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15. The rate at which the slides move across the
screen is important if the audience is to read
the information or look at the pictures. The
timing is under Slide Show and Slide
Transition. Remember the timing of all the
effects of the slide must add up to the time of
the slide transition. Play with the transition
and animation effects of these slides. If you do
not save them at the end they will not be
permanent.
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16. You can add sound to your slides by inserting
a sound card from a CD Rom or the internet or go
to Insert, Movies and Sounds, Sounds from
Gallery and select whatever is available.
Follow the instructions there to download from
other places. 17. You can collect graphics from
either your files, clip art or from the internet.
If you are copying from the internet, save the
pictures to a graphics folder that is housed in
your graphics file in your U drive so that you
can always use it.
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18. Once you have copied and pasted your picture,
you can move it where you like and make it the
size that you would like. Try the right hand
mouse button for fast movement to copy, paste and
move things around. You will find lots of fast
ways of getting things done if you play.
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19. You may like to draw your own graphics using
the tools on the Drawing Tool Bar. This can be
very creative. However, the drawing is made up
of lots of separate shapes. You need to group
these shapes together to enable the whole to be
animated. Click on the Arrow icon on the Drawing
Tool Bar. Draw a box around the shapes that you
want to group. Do not include anything that you
do not want in the group eg text or another part
of the drawing. Check on the Draw menu and
choose Group. You now have the whole shape as
one and it can be animated as a whole. The face
on the left is grouped and the one on the right
is ungrouped. The difference is obvious.
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For a lot fun and fiddling around, you could draw
your shapes in Image Composer and put them into
Gif Animator to give the image animation.