Sustainable Procurement Awareness Event

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Sustainable Procurement Awareness Event
RCE North West in collaboration with Stepclever
Step up to Supply
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Adopting the Flexible Framework Why?
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Flexible Framework

• Sustainable Procurement
• Tommy Crawford
• Head of Procurement, Sefton MBC
• Economic Regeneration
• Julie Swarbrick
• Step up to Supply Project Manager
• Economic Regeneration, Sefton MBC

Adopting the Flexible Framework Why?
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Flexible Framework
Sustainable Procurement

• Tommy Crawford
• Head of Procurement
• Sefton MBC

Adopting the Flexible Framework Why?
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UK Public Procurement

• Aim To make the UK a leader in the EU
• in sustainable procurement by 2009
• Procuring the Future Report (Neville Simms)
• UK Government Sustainable Development Strategy
• Sustainable Procurement National Action Plan,
  Sustainable Procurement Task Force (SPTF)
• Flexible Framework

Adopting the Flexible Framework Why?
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Sustainable Procurement

• Definition
• Process whereby organisations meet their needs
  for goods, services, works and utilities in a way
  that
• achieves value for money on a whole life basis
• generates benefits not only to the organisation,
  but also to society and the economy
• minimises damage to the environment.
• Sustainable Procurement Task Force

Adopting the Flexible Framework Why?
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Harnessing Sustainable Procurement

• Actions post Procuring the Future report
• Local Government Action Plan
• Sustainable Procurement Action Plan
• Coherent national and regional approach
• Current regional/national SP projects

Adopting the Flexible Framework Why?
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SP National Action Plan

• Three building blocks,
• Toolkits for procurers
• Setting priorities
• Flexible Framework

Adopting the Flexible Framework Why?
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STPF Spend Priorities

• Construction
• Health Social Work
• Food
• Uniforms Textiles
• Waste

• Pulp, paper, printing
• Energy
• Consumables, office equip
• Furniture
• Transport

- Local Government Lead Regional Centres of
Excellence (9 nationally)
- Local Authorities to identify own priority areas
Adopting the Flexible Framework Why?
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Flexible Framework

• Cornerstone of Sustainable Procurement National
  Action Plan
• Overarching approach to help organisations
  understand and take steps needed at
  organisational/process level
• Consistent approach to risk management
• Stimulate innovation within supply chains

Adopting the Flexible Framework Why?
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Flexible Framework

• Key behavioural and operational change programmes
  against which progress can be monitored
• Risk-based method to identify local priorities
  alongside national priorities
• Tools for delivering sustainable procurement in
  practice
• Emphasises role of senior decision-makers,
  technical specialists and non-specialist buyers
• Milestones to measure progress

Adopting the Flexible Framework Why?
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Framework

• Five key themes, across 5 levels
• - People
• - Policy, Strategy Communications
• - Procurement process
• - Engaging suppliers
• - Measurement Results

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Sefton MBC Priorities

• Detailed analysis Spend Contracts
• Delivering value CSR 07
• Demand planning
• Collaboration influencing strategy
• Access to business for SMEs remove barriers
• Risk management
• Forging working relationships with partners

Adopting the Flexible Framework Why?
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Adopting the Flexible Framework
Sustainable Procurement in Economic Regeneration

• Julie Swarbrick
• Step up to Supply Project Manager
• Sefton MBC

Adopting the Flexible Framework Why?
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SP Value for Money, People and Place

• SOCIAL, ECONOMIC, ENVIRONMENT
• Shared principles
• Living within environmental limits
• Ensuring a strong, healthy and just society
• Achieving a sustainable economy
• Promoting good governance
• LSP Performance Plans Community Strategies

Adopting the Flexible Framework Why?
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SPTF Action Plan Recommendations

• Lead by example
• Remove barriers
• Set clear priorities
• Build capacity
• Raise the bar
• Capture opportunities
• MEASUREMENT SCRUTINY

Adopting the Flexible Framework Why?
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NW SP Projects

• NW RCE
• The Vault contracts register
• Fleet Management
• SP Workstream
• NHS Suppliers Bureau
• NWDA SP Scoping Study
• Merseyside Single Procurement Vision Third
  Sector

Adopting the Flexible Framework Why?
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Sefton MBC SP Pilot

• Supply Sefton (2006-07)
• Partnership SMBC Procurement Regeneration
  Divisions
• Local economic footprint
• Spend review
• Vendor assessments
• Matched introductions buyers/suppliers
• Know Your Market events
• Fit-to-Bid supplier development
• How to do business with the Council resources

Adopting the Flexible Framework Why?
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Programme Need
Buy-side

• Conflicting drivers
• local economies vs. EU markets
• cost savings vs. Best Value
• SME/Third Sector supply vs.
• contract aggregation

• National Procurement Strategy
• Sustainable Procurement
• Flexible Framework
• Community agenda

Supply-side
? Lack of information on contract
opportunities ? Limited tendering experience ?
Poorly prepared, untargeted approaches ?
Failure to adopt e-business
Adopting the Flexible Framework Why?
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Joint SMBC/LCC SP project

• Stepclever
• Step up to Supply
• Three-year joint Sefton
• MBC/Liverpool CC project
• 2.4m funding under
• LEGI initiative
• SP principles, utilising
• Flexible Framework
• Buy-side and supply-side
• up-skilling, commodity
• matching, support for
• local economies.

Adopting the Flexible Framework Why?
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Utilising Resources

• Networking, mentoring and partnership working
  with other LAs via RCE workstreams
• Shared resources, e.g. Wakefield SP Learning
  Network, training workshops
• Specialist support for Third Sector, IDeA
  collaboration
• Collaborative procurement
• Public/private sector partnerships, sharing best
  practice
• Flexible Framework

Adopting the Flexible Framework Why?
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Flexible Framework

• Flexible Framework 5 key themes
• People, Policy, Procurement process, Supplier
  engagement,
• Measurement and results
• Utilising the Framework
• Buyer training, supplier-friendly practices
• Local economic footprint, spend reviews
• Reverse engineering approach to
  contract/commodity matching
• Fit-to-bid supplier development and up-skilling
• Contract opportunities, tender alert service
• Third sector specialist support

Adopting the Flexible Framework Why?
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Contact

• Julie Swarbrick
• Project Manager, Step up to Supply
• Sefton MBC
• Economic Regeneration Division
• Pinnacle House, Trinity Road,
• Liverpool L20 7JD
• Tel. [phone]
• Fax [phone]
• julie.swarbrick_at_sefton.gov.uk
• www.sefton.gov.uk

Tommy Crawford Head of Procurement Sefton MBC 4th
Floor Merton House Stanley Road Liverpool L20
3FD Tel. [phone] Fax [phone]
4579 tommy.crawford_at_sefton.gov.uk www.sefton.gov.u
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Adopting the Flexible Framework Why?