Strategic Planning Retreat

1

• Strategic Planning Retreat
• Participation Analysis
• October 24, 2008

2

• Conduct Capacity Building Needs Assessment
• Facilitate \ Coordinate Quarterly Meeting
  workshops
• Quarterly Meeting administration
• Member of Executive Committee

3
Membership Eligibility

• Must be a 501(C)(3) agency or governmental entity
  providing service to youth and/or families in the
  City of Gary
• Membership is renewable annually through a signed
  MOU

4
Membership Requirements

• Complete a New Member Orientation Session
• Actively participate, minimum, in one of COFFYs
  Coordination Network Committees
• Attend at least 80 of Coordination Network
  Meetings
• Attend at least one quarterly workshop and one
  semi-annual seminar

5
Membership Requirements

• Take initiative to become knowledgeable of
  COFFYs Mission and Goals
• Foster good will for COFFY by sharing resources
  and information pertinent to achievement of goals
  and objectives

6
Membership Overview

• 18 Signed Group MOU
• 33 Executed MOUs
• 22 Completed Needs Assessments
• 5 Established organizations
• 52 Non - Members
• 10 IYI one on one capacity building

7
COFFY MOU Members

• Boys Girls Club of NWI
• Calumet Council Boy Scouts of America
• Center for Regional Excellence/NPI
• City of Gary Homeownership Opportunity Network
• Community Anchors Program

8
COFFY MOU MembersCont.

• Community Partners/Dunebrook
• Continuum of Care
• Crisis Center, Inc.
• CRWorks, Inc.
• D.A.D.S.

9
COFFY MOU MembersCont.

• Drexel Foundation for Educational Excellence, Inc
• Edgewater Systems for Balanced Living
• Gary Art Works
• Gary Community Improvement
• Gary Educational Development Foundation

10
COFFY MOU MembersCont.

• Gary Literacy Coalition
• Gary Neighborhood Service, Inc.
• Gary Parks Department
• Gary Police Department
• Golden Recognition, Inc.
• GRANTS, Inc.

11
COFFY MOU MembersCont.

• Images of Hope, Inc.
• Legacy Foundation
• Live Up Art
• Metropolitan Oasis CDC
• Morning Bishop Theater
• Progressive Missionary Baptist Church

12
COFFY MOU MembersCont.

• Salvation Army
• St. Jude House
• Tradewinds
• Triumphant Transitions
• Weed and Seed of Glen Park
• YWCA of NWI, Gary

13
Needs Assessment

• Leadership Development
• Organizational Development
• Program Development
• Community Engagement

14
Capacity Building Matrix
15
Capacity Building Workshops

• Strategic Planning
• Capacity Building
• Program Development
• Human Resources

16
Strategic Planning Workshop

• November 19, 2007
• Library Conference Center
• Facilitator Dr. Debbie Thomas
• Total in Attendance 39
• 27 MOU
• 12 Non-MOU

17
Capacity Building Workshop

• February 25, 2008
• Majestic Casino
• Facilitator Dr. Debbie Thomas
• Total in attendance 29
• 19 MOU
• 10 Non-MOU

18
Program Development Workshop

• June 9, 2008
• Lake Etta Banquet Hall
• Facilitator Diane Sandlin
• Total in Attendance 17
• 12 MOU
• 5 Non-MOU

19
Human Resources Workshop

• August 18, 2008
• Hudson Campbell Recreation Center
• Facilitator Kevin Deary
• Total in attendance 15
• 9 MOU
• 6 Non-MOU

20
Qtrly Member Attendance
21
Needed Attendance Improvements
22
Quarterly Member Attendance100

• Boys and Girls Club of NWI
• GRANTS, Inc.
• Hillcrest Manor Selfology Institute, Inc.
• Legacy Foundation

23
Quarterly Member Attendance75

• Community Partners
• Center for Regional Excellence, NPI
• Edgewater
• Gary Neighborhood Services, Inc.
• Gary Police Department
• Images of Hope, Inc.
• Tradewinds

24
Quarterly Member Attendance50

• City of Gary Homeownership Opportunity Network
• Continuum of Care
• Crisis Center, Inc.
• D.A.D.S.
• Drexel Foundation for Educational Excellence,
  Inc.
• Gary Community Improvement
• Gary Educational Development Foundation
• Gary Literacy Coalition
• St. Jude House
• YWCA

25
Quarterly Member Attendance25

• Calumet Council/Boy Scouts of America
• CRWorks, Inc.
• Gary Art Works
• Gary Parks Department
• Live Up Art
• Metropolitan Oasis CDC
• Morning Bishop Theater
• Progressive Missionary Baptist Church
• Triumphant Transitions
• Weed and Seed Glen Park

26
Quarterly Member Attendance0

• Community Anchors Program
• Golden Recognition, Inc.

27
Group MOUs

• Boys and Girls Clubs of Northwest Indiana
• Community Anchors Program
• Edgewater Systems for Balanced Living
• D.A.D.S
• Drexel Foundation
• Dunebrook
• Gary Art Works
• Gary Community Improvement Association
• Gary Educational Development Fund
• Gary Neighborhood Services
• Gary Police Dept.
• GRANTS Inc.
• IU Northwest Center for Regional
  Excellence/Non-Profit Institute
• Progressive Community Church
• Salvation Army Adult Rehabilitation
• Triumphant Transitions, Inc.
• YWCA of NWI

28
NON-MOU Member Attendance 50 or more

• Arc Bridges
• City of Gary Youth Services Bureau
• Gary Educational Development Foundation
• Gary Community School Corporation Board
• Gary Police Athletic League
• Methodist Hospitals
• Healthy Start
• Youth Family Community Renewal

29
Executive Committee

• Governance and Administration
• President, Levon Whittaker
• 1st Chair, Lincoln Ellis
• 2nd Chair, Michael Scott
• Treasurer, Jerome Flagg
• Secretary, Cara Spicer
• Marketing Sub-Committee

30
Coordination Committee

• Meets the 2nd Friday of Each Month Boys and
  Girls Club on 5th Avenue
• 830 a.m. 1000 a.m.
• Breakfast is served

31
Coordinating Committee Participation

• 80 or More
• Boys and Girls Club of NWI - 100
• Legacy Foundation - 100
• Gary Neighborhood Services - 80
• Gary Police Department - 80

32
Coordinating Committee Participation Cont.

• Less than 80
• Gary Community Improvement Association - 70
• Gary Community School Corporation - 70
• Gary Park and Recreation Dept - 60
• Images of Hope - 60
• Drexel Foundation - 40
• Edgewater - 40
• Gary Literacy Coalition - 40
• GRANTS Inc./NPI - 40
• YWCA - 40

33
Coordinating Committee Participation Cont.

• Less than 40
• Hillcrest Manor Selfology Institute - 30
• Center for Workforce Innovations - 20
• D.A.D.S - 20
• IYI - 20
• Methodist Hospitals - 20
• Dunebrook - 10
• Lake Area United Way - 10
• Multiple Education Pathways - 10
• Weed and Seed - 10

34
Coordination Networks

• Education
• V. Hower, Chair
• A. Thompson, Co-Chair
• Health Life Skills
• D. Dillard, Chair
• L. Wright, Co-Chair
• Sports, Fitness Recreation
• C. Jones, Chair
• R. Joiner, Co-Chair
• Arts Culture
• C. Spicer, Chair
• B. Hill, Co-Chair

35

• The following slides broadly categorize the COFFY
  members into the four (4) Coordination Networks
  based on their primary scope of services.

36
Education

• CRWorks, Inc.
• Gary Community Improvement
• Gary Literacy Coalition
• Gary Neighborhood Services
• Images of Hope
• Salvation Army
• Tradewinds
• Gary Community School Corporation
• Drexel Foundation

37
Health and Life Skills

• Boys Girls Club
• Community Partners
• Crisis Center, Inc
• D.A.D.S
• Edgewater Systems for Balanced Living
• Gary Community Improvement
• Gary Police Department
• Methodist Hospital
• Metropolitan Oasis
• Salvation Army
• St. Jude House
• Triumphant Transitions

38
Sports, Fitness Recreation

• Boys Girls Club
• Calumet Council/Boy Scouts of America
• Gary Parks Department
• YWCA of Gary

39
Arts Culture

• Gary Art Works
• Golden Recognition
• Legacy Foundation
• Live Up Art
• Morning Bishop Theater

40
Other Services

• Community Anchors Program
• City of Gary Homeownership
• Gary Police Department
• Progressive Missionary Baptist Church

41
Resources and Funders

• Continuum of Care
• Gary Educational Development Foundation
• GRANTS Inc.
• Indiana Youth Institute
• IU Northwest Non-Profit Institute
• Legacy Foundation

42
Grant Opportunities

• Kaboom provides funding up to 50,000 for
  playground equipment
• Deadline December 31, 2008
• Website http//foundationcenter.org/pnd/rfp
  /
• Love Your Veggies-provides (10) 15,000 grants
  for offering fresh fruits and vegetables through
  2009-2010 school year.
• Deadline November 7, 2008
• Website http//loveyourveggiesgrants.org/apply
  .php
• Youth Garden Grants Program-For schools and
  community organizations with child-centered
  garden programs.
• Deadline Nov. 1, 2008 http//www.kidsgardening
  .com/ygg.asp

43

• Strategic Planning
• Session
• Facilitated by
• Joe Ubben,
• Breakaway Performance Group

44
Mission Statement

• Our MissionTo maintain and strengthen the
  core network of community organizations that
  provide opportunities in the healthy development
  of families and youth which in turn leads to a
  more positive transformation of the City of Gary

45
Proposed New Mission

• To build an active network that strengthens
  community organizations which provide
  opportunities for the healthy development of
  families and youth in the City of Gary.

46
Accomplishments

• Youth Violence Prevention Conference
• Governance Structure
• Website
• Funding
• Quarterly Community Meetings
• 33 MOU executed toward network
• New membership
• 10 agencies received one on one technical
  assistance regarding capacity building
• Authored three significant grant applications
• Created network of pro-active organizations

47
Accomplishments

• Enhanced relationship between organizations
• Provided workshops and training for community
  members
• Mentoring relations came from COFFY group
• Revived COFY
• Created Administrative Structure to enhance
  performance
• Assessed 22 agencies regarding capacity
• Produced Youth Violence Prevention Video
• Comprehensive line of communication
• Developed COFFY logo

48
Our Goals are Three-fold

• To address the needs of youth and families
  ensuring accessibility to quality services.
• To strengthen organizations serving youth and
  families through collaboration.
• To improve the quality of life in the City of
  Gary.
•  

49
SWOT

• Strengths
• Weaknesses
• Opportunity
• Threats

50
Strengths

• Vision
• Strong Leadership
• Strong active organizations
• Brand Development
• Programming
• Planning
• Diversity of membership
• Strong commitment from some active members
• Lines of communication
• Commitment to change and collaboration
• IYI Support

51
Weaknesses

• Non active members
• Inconsistency in administrative processes
• Retention of organizations active engagement
• Lack of financial support
• Lack of participation in Network Committees among
  members
• Lack of active outreach/recruitment of non member
  organizations
• Lack of ongoing administrative support
• Lack of diverse topics to attract varied members
  at Quarterly meetings

52
Opportunities

• Funding for community needs
• Membership growth
• Membership involvement
• Collaboration and participation
• Information exchange
• Promote community needs and concerns
• Increase awareness of community services
• Increase referrals among agencies
• Build capacity
• Improve family and/or community outcomes
• Sharing of data among organizations
• Adoption of new business models

53
Threats

• Economy
• Tradition business as usual
• Political climate
• Existing organizations may lose current business
• Lack of board development
• Lack of capacity
• Narrow mindedness turf protection
• Conflict of interest of agencies versus interest
  of COFFY.

54
Next Steps - 12 months

• Secure additional funding
• Implement steps to achieve goals
• Revisit membership requirements
• Define goals for next 12 months
• Develop and execute new MOUs
• Improve participation of members
• Solidify administrative structure
• Increase membership
• Clarify meeting attendance requirements monthly,
  quarterly, etc.
• Develop crisis response to help support member
  organizations.
• Strengthen communications to keep everyone in the
  loop.