3 REGISTRATION STEPS

1
3 REGISTRATION STEPS

• STEP 1--ATTEND TRAINING
• STEP 2--HAVE ALL YOUR MEMBERS
• JOIN ORGSYNC
• STEP 3--COMPLETE AND SUBMIT THE
• REGISTRATION FORM ON
• ORGSYNC

2
STEP 1

• ATTEND TRAINING
• PRESIDENT AND TREASURER
• MUST ATTEND THEIR RESPECTIVE
• TRAINING SESSION

3
STEP 2

• ALL MEMBERS OF AN ORGANIZATION JOIN ORGSYNC
• ALL THE MEMBERS OF YOUR GROUP ARE REQUIRED TO
  JOIN YOUR STUDENT ORGANIZATION ON ORGSYNC

4
STEP 3

• COMPLETE AND SUBMIT THE STUDENT ORGANIZATION
  REGISTRATION FORM ON ORGSYNC
• GO TO YOUR ORGANIZATIONS ORGSYNC PAGE
• CLICK ON TOOLS CLICK ON FORMS
• CLICK ON STUDENT ORGANIZATION REGISTRATION FORM

5
FEATURE PRESENTATION

• EXCELLENT
• EVENT
• PLANNING

6
DECISIONS, DECISIONS

• Type of event
• Purpose of the event
• Date of the event
• Venue for the event
• Cost of the event
• Funding the event

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MONEY, MONEY, MONEY

• Once you have decided on your event, determine
  how much event will cost.
• Possible Expenses
• Performer Decorations
• Audio Visual Equipment Prizes
• Publicity Miscellaneous
• Food and Beverages
• Security

8
SHOW ME THE MONEY

• On Campus Account
• Fundraiser
• Sponsors
• Apply to Special Funding Committee(SFC)

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TICK TOCK TIMELINE

• Beginning of school year
• Decide on your event
• Choose committees
• Assign tasks to committees
• Reserve a room through Student Union and Event
  Services 775-5521
• QUESTIONS ABOUT YOUR EVENTContact Viki Harness
  In The Office Of Student Activities, 775-5566

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TICK TOCK TIMELINE

• 45 Days Before the Event
• Contact Student Union and Event Services to set
  up an appointment to meet with an Event Services
  Coordinator to discuss the following
• Room Setup
• Audio/Visual Equipment Order
• Food Order, Sodexho or External Caterer
• All events MUST be registered
• Register your event on line at the OrgSync
  website
• https//www.orgsync.com/

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VIP RESOURCES FOR EVENT PLANNING

• Office of Student Activities, 775-5566
• Viki Harness
• ROOMS, AUDIO VISUAL EQUIPMENT
• Student Union Event Services,
• 775-5521, 186 Student Union
• Jason Bickford or Susan See
• FOOD
• Sodexho Dining Services, 775-5630
• Madonna Leis

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VIP RESOURCES FOR EVENT PLANNING

• EXTERNAL CATERING PERMISSION
• Student Union Event Services,775-5522
• Terri Mileo
• GRILLS, TRASH CANS http//www.wright.edu/admin/
  physplant/grounds.html Grounds, 775-2590
• COPIES, ZOOMERS
• Wright Copy, 775-5784
• HEALTH AND SAFETY QUESTIONS
• Environmental Health and Safety 775-2215

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SERVICES PROVIDED BY OFFICE OF STUDENT ACTIVITIES

• EVENT PLANNING, ASSESSMENT AND REVIEW
• Viki Harness, 775-5566
• ONLINE EVENT REGISTRATION
• Viki Harness, 775-5566
• FINANCIAL QUESTIONS OR TRAVEL PLANNING
• Lenny Gonzalez or Janiece Brown
• 775-5574 775-5541

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POLICIES AND PROCEDURESWHERE TO LOOK

• Student Handbook
• http//www.wright.edu/students/handbook/
• Student Organization Website
• http//www.wright.edu/studentactivities/studentor
  gs/

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HERES THE 411

• 1. REGISTER EVENTS 45 DAYS OUT
• 2. Any off campus event sponsored by a
  registered student organization that uses the WSU
  name and alcohol is being served or alcohol is
  on the premises, must follow the alcohol policy
  listed in the handbook as well as FIPG guidelines
  available in the Office of Student Activities.
• 3. Using an outside caterer, fill out an
  external catering form and return to Terri Mileo,
  Student Union and Event Services
• 4. Any indoor or outdoor space used for having
  an event must be reserved.
• 5. Selling food, you must purchase a temporary
  food license from Greene County Combined Health
  District, http//www.gcchd.org/ or call
  937-374-5600
• YOU DO NOT NEED A LICENSE TO HAVE A BAKE SALE

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FOOD

• ITS THE LAW
• If you are SELLING FOOD, you are required to
  apply for a temporary food license. You may
  obtain this form and other information pertaining
  to selling food on the Greene County Combined
  Health Districts website http//www.gcchd.org/
  Go to Environmental Health section and then go to
  Food Services section.Currently, the cost of a
  license is 37.00
• As stated, you may NOT prepare food off site and
  then bring it to campus to sell. BAKE SALES are
  the exception to this rule.
• All food sold at Bake Sales must be individually
  wrapped. See policy in the Student Handbook,
  http//www.wright.edu/students/handbook/03_63.html

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FOOD

• If you are GIVING FOOD AWAY or ACCEPTING
  DONATIONS, you are not required to have a food
  license. You are, however, REQUIRED to follow the
  safe food handling procedures that are listed in
  the Greene County safe food handling brochure.
  You may view it on line by going to the GCCHD
  website http//www.gcchd.org/ , Go to
  Environmental Health section and then go to Food
  Services section.
• You may also obtain a copy of the brochure in the
  Office of Student Activities, 019 Student Union.
• You are required to submit an External Catering
  Form to Terri Mileo in Student Union and Event
  Services if your organization is having food at
  an event that is not provided by Sodexho. This
  form may be obtained in the Student Union and
  Event Services Office, 186 Student Union (next to
  the bookstore)

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HOUSE OF REPRESENTATIVES

• Representative from your student organization
  needs to attend at least 3 House of Reps meeting
  per quarter to remain in good standing.
• BENEFITS
• Eligible to participate in on campus events such
  as Fall Fest, Homecoming, Student Organization
  Fair, Tunnel Painting, May Daze
• Eligible to receive free copies, 50 black and
  white
• OR 20 color per week
• Apply for SFC funding for an event your
  organization is sponsoring or co-sponsoring
• Keep up-to-date on issues that affect student
  organizations

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FORMS

• The following forms can be found online through
  ORGSYNC in the Office of Student Activities
• Outdoor Banner Form
• Sidewalk Chalking Permit
• Event Registration
• Risk Assessment Score Sheet
• Assumption of Liability Risk
• Travel Checklist
• SPECIAL FUNDING COMMITTEE
• all forms pertaining to that process