Life after Forsythe

1
Life after Forsythe

• ?Using UNIX/SPIRES for
• access to legacy data

2
What is legacy data?

• Transactions prepared prior to September 1, 2003
  are LEGACY
• Legacy transaction performed in SNAP, PCARD or
  any SUFIN applications are frozen
• no changes made after year end close
• Legacy transaction will be copied as historical
  data onto new UNIX/SPIRES server, called the
  Spires machine
• Ongoing financial transaction are performed in
  Oracle Financials

3
How do I get to legacy data?

• You log on to the new UnixSPIRES server
• Use Samson
• Log in with your name and PIN
• General Access Prism
• You will see familiar SPIRES menu
• Use select command to get to data
• Once logged on to the SPIRES server, things
  should look and act the same as you are used to
  seeing on Forsythe PRISM

4
Samson SPIRES

• One-time setup to add SPIRES session

http//mainframe-retirement/spires.html http//ess
.stanford.edu
5
Unix/SPIRES access demo
6
What can I do in UNIX/SPIRES?

• View historical legacy data for
• SNAP
• PCARD
• Specific access files
• SUFIN files
• Create reports
• Access personal reports and searches previously
  established in Forsythe
• Print data to local or attached printers

7
What cant I see directly?

• CHRIS
• Access through ReportMart or HR
• NSI
• Access through ReportMart or Registrar
• OR
• Submit HelpSU request for data from these
  historical files
• TIP Before DECEMBER 15, print any personal
  report for future reference

8
Other differences

• Data download
• Cant use Forsythe style save command on the
  print page
• Can
• Copy and paste data
• Email data to yourself

9
Getting HELP with Unix/SPIRES

• Pilot using each application you need as it
  goes live
• Use General Access PRISM
• Submit HelpSU Request for
• problems with Samson
• problems seeing data
• Transaction applications will have individual
  assistance from application programmer

10
How to get authority to see SUFIN files

• No change to existing process
• Submit a CO-614 request form to Controller
  Office
• Controller Office will update SUFIN AUTHORITY
  file
• SNAP Purchasing and PCARD are open files, no
  special authority needed. Use your assigned PIN
  and General Access Prism to view

11
How to change PIN

• Every new employee is assigned a PIN
• This is NOT your SUNetID, nor your SUNet
  password.
• This is a 5-8 digit numeric identifier used with
  your University ID
• This is the same PIN you used on Forsythe
• Change your PIN at
• Personal Profile in Prism (UNIX/SPIRES)
• http//stanfordyou (till Dec. 15)
• Changed PINs are made functional in overnight
  processing on UNIX/SPIRES.

12
Special SUFIN files

• Some SUFIN files are available only to central
  office staff, and will require special
  authorization for access
• SUFIN Authority
• Some Travel and Procurement files
• Existing privileges will migrate on Nov 1
• Joe Riddle is key contact for account
  authorization changes to UNIX/SPIRES for
  Controller Office staff

13
http//mainframe-retirement/spires.html
HelpSU 5-HELP
14
Applications / Data Roadmap Update
15
Transaction Applications

• APLAC (June 2004)
• FAAS (December 2004)
• MESA (December 2004)
• SPIDERS (December 2005)
• Training Registration (December 2005)