OCLC Digital

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OCLC Digital Preservation Resources
Manage All Digital Assets with CONTENTdm

• October 2002

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Your treasures

• Historic newspapers
• Yearbooks
• Diaries journals
• Manuscripts
• Photographs
• Maps
• Posters
• Student newspapers
• Postcards

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Created through the collaboration of the Colorado
State University Libraries and the Department of
Art
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Managing the Digital Collection Lifecycle
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Integrated solutions help you

• Create
• Access
• Preserve
• your unique collections
• We do it with you -- We do it for you

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The Digital Preservation Co-opBuilding and
sustaining digital collections through
collaboration

• Build collections and knowledge through
  collaboration
• One free grant application review per year
• Save time and money through Co-op participation
• Add value to digital collections
• Develop and adopt premier tool sets

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• The Co-op Starter Kit
• Join build your digital collections today!
• Manage 500 digital images with the OCLC Digital
  Preservation Co-op Starter Kit, powered by
  CONTENTdm

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What is CONTENTdm?

• A complete digital content management system
• Import digital objects, create metadata, index,
  store, and query
• Provides online access to special collections
• Specifically designed for digital collections
• - Images, documents, postcards, slides, maps, and
  more

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CONTENTdm 2 options

• 1. Via Co-op hosted at OCLC
• Load collections on a server at OCLC
• 2. Direct license CONTENTdm software
• Host the software on your server

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CONTENTdm the solution

• FAST
• Designed for large archives of digital assets
• Provides text-indexed digital media storage and
  access
• Searches databases of millions of objects and
  identifies desired items in under one second
• HIGHLY SCALABLE
• Enables growth from tens of objects to millions

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CONTENTdm the solution

• ROBUST
• Built on Web and Internet standards
• XML, Dublin Core, etc.
• 50 Acquisitions Stations
• Customizable Web interfaces for multiple views
• EASY TO USE
• Web-based searching and database building tools
• Acquisition Station enables easy capture, index,
  and storage of items

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CONTENTdm the solution

• POWERFUL
• Supports multiple collections
• Individual ownership and definition of
  collections
• Individual metadata for each collection
• Search multiple collections
• Integrate into larger digital repository at the
  same time
• Provides distributed access for collection
  acquisition and maintenance
• Encourages collaboration w/ multiple distributed
  acquisition stations

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CONTENTdm suite
Server Windows (2000, NT) Unix (Linux, Solaris)
or HOSTED
Web
Client Browser (HTML)
Web
Acquisition Station
Web
Web
Custom Web Interfaces
Administration Tools
Capture
Display
Query
Index
Administer
Organize
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CONTENTdm Up to 50 Acquisitions Stations

• Distributed
• Capture
• Metadata entry
• Upload to server

Acquisition Station (5th floor)
CONTENTdm Server
Acquisition Station (Other building or country)
Acquisition Station (1st floor)
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Acquisitions Station System Requirements

• Pentium Pro 100Mhz or greater
• Windows 95, Windows 98, Windows 2000, Windows NT
  Workstation 4.0, or XP
• Microsoft Internet Explorer 4.0 or later.
• Minimum display resolution of 1024 x 768
• At least 32MB of RAM
• ISDN or faster connection

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How you get the work done

• The Acquisition Stations

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Collections and Projects

• A collection is a group of objects or works to be
  seen, studied, or kept together. Web end-users
  search, view, and use the objects in the
  collections.
• At the project level, youre working locally. A
  project is a saved work session or series of
  sessions used to organize the tasks in order to
  get objects into the collections.

Note Up to 50 Acquisitions Stations can be used
so that any multiple staff and/or locations can
work collaboratively.
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What is the Acquisition Station?
Used to import images, create metadata and upload
everything to the server.
Acquisition Station
Web-End Users
Web Server
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Create or Open a Project, Import Digital Object(s)
Web-End Users see the objects in the collections.
Objects in projects are uploaded to the server.
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Add Metadata
A metadata template appears, and this is where
you add metadata for the object.
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Import Multiple Objects . . . Batch Add
Import many objects into the Acquisition Station.
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Add Metadata The Spreadsheet Template
When you batch import objects, a thumbnail of
each image is created and a metadata template is
created. You enter your metadata for each object.
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Uploading Objects
When youre done, click Upload to FTP everything
to the server.
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From Acquisition Station to Web Server

• Upload
• Add
• Index
• _________________
• Then

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Users Retrieve and View Your Digital Collections
Standard Out-of-the Box
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Users Retrieve and View Your Digital Collections
Institution Specific
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Customize Metadata
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Control Metadata Field Properties
You can change field properties to be searchable,
hidden, or have other attributes.
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CONTENTdm Query Builder Tool
The Query Builder tool is used to create
predefined searches through which users can
access your collections.
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http//www.lib.utah.edu/digital/sanborn
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See what your colleagues are doing
http//content.lib.washington.edu/EAHegg/index.htm
l

• http//contentdm.com/customers/index.html

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Exciting opportunities

• Quick and easy start-up
• 60 day no-charge trials
• Visibility to your constituents and funding
  sources
• Success for all involved!