Defense Logistics Management System

1
Defense Logistics Management System
(DLMS)Introductory Training
Module 5
2
Course Structure

• Module 1 - Introduction to the DLMS
• Module 2 - Electronic Data Interchange (EDI)
  Basics
• Module 3 - DLMS Implementation Strategy
• Module 4 - ASC X12 EDI Definitions and
  Concepts
• Module 5 - DLMS EDI
• Module 5F - DLMS Financial
• Module 5M DLSS/DLMS Mapping
• Module 6 - XML Emerging Technologies
• Module 7 DODAAD
• Module 8 LOGDRMS

Module 5 / Course Structure
3
Module Structure

• Module 5 DLMS EDI

• Federal Implementation Conventions (ICs)
• DLMS Supplements to the Federal ICs
• DLSS/DLMS Mapping
• DLMS Supplement to the Federal 511R IC
• DLMS Functionality by Transaction
• DLMSO Web Site Navigation

Module 5 / Course Structure
4
Module 5 Objectives

• Students will gain basic understanding of
• The purpose and content of the Federal ICs used
  in the DLMS
• How DLMS Supplements are used to support DLMS
  implementation
• How to use DLSS/DLMS mapping
• How to read a DLMS Supplement
• Big-picture DLMS functionality
• How to navigate the DLMSO Web Site

Module 5 / Objectives
5
Federal Implementation Conventions
Module 5 / Federal ICs
6
Hierarchy of Relationship

• ASC X12 Transaction Set
• Federally Approved IC

business specific interpretation
Module 5 / Federal ICs
7
Approved ICs

• All ICs supporting DLMS implementation are
  Federally or DoD Approved
• Define the structure and content of an ASC X12
  EDI standard transaction as it pertains to a
  particular usage
• Map application data requirements into specific
  data fields within the transaction set
• Establish the parameters for the corresponding
  DLMS Supplement

Module 5 / Federal ICs
8
Functionality

• Federal ICs supporting DLMS reflect
  functionality derived from multiple sources
• DLSS (or MILS) as currently implemented
• Approved changes with full Component
  implementation pending (due to lack of resources
  competing priorities)
• Enhanced capabilities
• ASC X12 standards-based enhancements
• DLSS/DLMS approved changes

Module 5 / Federal ICs
9
ASC X12 Standards-Based Enhancements

• 8 digit dates throughout
• Multiple transactions
• Longer data elements quantities, reference
  and identification numbers
• Repeating data elements
• Transmission date/time

Module 5 / Federal ICs
10
ASC X12 Standards-Based Enhancements

• Flexible addressing
• Clear text addressing
• Codified addressing capability expanded
• DoDAAC, RIC, CAGE, DUNS, DUNS4, MAPAC
• Full line of accounting as discrete data

Module 5 / Federal ICs
11
General Enhancements (included in most
transactions)

• Point of contact information
• Expanded material identification
• national stock numbered material, ammunition,
  forms, publications, subsistence, preferred
  and substitute NSNs, part number, description

Module 5 / Federal ICs
12
General Enhancements (included in most
transactions)

• Unique item tracking capability
• Unique item identifier (e.g. IUID UII Constructs
  1 and 2, VIN, etc.)
• Batch number
• Lot number
• Serial Number
• Document number added to provide unique
  transaction identification

Module 5 / Federal ICs
13
General Enhancements (included in most
transactions)

• Break-out of embedded data
• Utilization Code (expressed in document number)
• Security Assistance data
• Required Delivery Date/Special Requirements Code
• Reduction/elimination of multi-purpose
  data fields
• Ownership/Purpose Codes

Module 5 / Federal ICs
14
DLMS Supplements Supporting Use of Federal ICs
Module 5 / DLMS Supplements
15
Hierarchy of Relationship

• ASC X12 Transaction Set
• Federally Approved IC

Module 5 / DLMS Supplements
16
DLMS Supplements to Federal ICs

• DLMS supplements to Federal ICs (along with
  the DLMS manual) constitute DoD's trading
  partner agreement for use of the Federal ICs
  within the DoD logistics process
• DLMS supplements incorporate detailed
  information which would fall outside the
  scope of Federal ICs - - but which is
  necessary for a successful, coordinated
  implementation

Module 5 / DLMS Supplements
17
Content of DLMS Supplements

• The DLMS Supplements mirror the approved Federal
  ICs and include
• Federal IC notes (as applicable)
• DLMS notes Detailed DLMS business rules - the
  Supplements accept or prohibit options and often
  add conditions to the use of optional data
  within DoD logistics
• Key transition guidance governing operation in a
  mixed DLSS/DLMS environment

Module 5 / DLMS Supplements
18
Transition Guidance
Module 5 / DLMS Supplements
19
Streamlining Goals
Module 5 / DLMS Supplements
20
Codes Targeted for Streamlining (Example)

• Signal Code
• Acts as a pointer indicating ship-to and bill-to
  activity as conveyed by the document number,
  the supplemental address, or the fund code
  (also identifies a free issue)
• Under DLMS Replaced by specific identification
  of each organization within address segment
  using flexible addressing as appropriate (free
  issue is identified independently)

Module 5 / DLMS Supplements
21
DLMS Supplement Notes

• DLMS Business Rules
• DLMS Enhancements
• Field Size Constraints
• Streamlined Data
• Approved DLMS Changes

Module 5 / DLMS Supplements
22
Example 1 DLMS Business Rules
Notes delineate appropriate functional
application for a particular transaction
DLMS Supplement
Federal IC
Module 5 / DLMS Supplements
23
Example 2 - DLMS Enhancement

• Data associated with a DLMS enhancement may
  not be received or understood by the
  recipient's automated processing system
• DLMS procedures may not have been developed
• Components must coordinate requirements and
  business rules with DLMSO prior to use

DLMS Supplement
Module 5 / DLMS Supplements
24
Example 3 - Field Size Constraints

• Data elements which have an expanded field
  size above existing DLSS capability may not
  be supported by the recipient's automated
  processing system
• Components must coordinate implementation with
  DLMSO prior to use.

DLMS Supplement
Module 5 / DLMS Supplements
25
Example 4 - Streamlined Data

• DLSS data is retained in the DLMS for a
  transition period to support transaction
  conversion in a mixed DLSS/ DLMS
  environment
• This data will be streamlined out once full
  DLMS implementation is reached
• Components may coordinate with DLMSO for early
  termination (or retention) of specific data
  requirements for users operating in a
  full DLMS environment

DLMS Supplement
Module 5 / DLMS Supplements
26
Example 5 - Approved Change

• Data associated with an Approved Change
  may not have an established
  implementation date.
• This data may not be received or
  understood by the recipients
  automated processing system.
• Components must coordinate
  implementation with DLMSO prior to use.

DLMS Supplement
Module 5 / DLMS Supplements
27
Example 6 Repetition of Data

• Repetition of data is not compatible
  with existing DLSS/DLMS capability.
• This data may not be supported by the
  recipients automated processing system.
  
• Components must coordinate implementation
  with DLMSO prior to use.

DLMS Supplement
Module 5 / DLMS Supplements
28
Example 7 Authorized Enhancement

• Data associated with an Authorized
  Enhancement should be included as part
  of the modernization when applicable.
• Inclusion of this data should not cause
  an inappropriate rejection of the
  transaction.
• Prior coordination with DLMSO is not
  required prior to use.

DLMS Supplement
Module 5 / DLMS Supplements
29
DLSS/DLMS Mapping
Module 5 / DLSS/DLMS Mapping
30
DLSS/DLMS Conversion

• DAASC-developed program logic to accommodate
  conversion between DLSS and DLMS
• Identifies data content and location within
  DLSS and DLMS formats
• Reflects conditional data which impact
  data content and location

Module 5 / DLSS/DLMS Mapping
31
The DLSS Fixed Format Requisition
32
DI Code A0_, Requisition Material
Identification Record Positions 8-22
Module 5, DLSS/DLMS Mapping
33
Mapping Document DLSS DI Code A0_
DLMS 511RMaterial Identification
Module 5, DLSS/DLMS Mapping
34

511R, Requisition
PO106 A1 Plant Equipment Number A2 DoD
Identification Code (Ammunition) A4
Subsistence Identification Number FB Form
Number FT Federal Supply Class FS National
Stock Number MG Manufacturer's Part Number YP
Publication Number ZZ Mutually Defined
PO108 CN Commodity NameJP Package Type
CodeZB Commercial and Government Entity
(CAGE) Code
Module 5, DLSS/DLMS Mapping
35
DLMS Functionality by Transaction
An Overview
Module 5 / DLMS Functionality by Transaction
36
DLMS Requisition Cycle
Source of Supply (SOS) ICP/IMM
Module 5 / DLMS Functionality by Transaction
37
DLMS Requisition Cycle
Retail Base
SOS
Module 5 / DLMS Functionality by Transaction
38
DLMS 511R, Requisition

• Basic Functionality
• Standard and non-standard material
• Government-furnished material (GFM)
• Security Assistance
• Passing orders
• Referral orders

Module 5 / 511R DLMS Supplement
39
DLMS Enhancements

• Transaction set preparation date/time
• Supply condition code
• Unit Price/Total Dollar Value
• Utilization code
• Special requirements code
• Shipment Status
• Points of contact
• Remarks
• Detailed line of accounting components
• Associated special program requirement
  transaction number

Module 5 / 511R DLMS Supplement
40
DLMS Enhancements (cont)

• Expanded item identification
• Weapon system designator code
• Quantity stratified by weapon system and
  demand code
• Reason for requisitioning code
• Party(ies) to receive status DoDAAC
• Mark-for-Party
• Unique item identification information
• Clear text exception ship-to location

Module 5 / 511R DLMS Supplement
41
DLMS Enhancements Applicable to Non-Standard
Material

• Supporting Document No.
• Color
• Drawing Revision No.
• Catalog Number
• Series Identifier
• Model Number
• Figure Number

• General Specification No.
• Manufacturers Name
• Process Number
• Publication Number
• Dimension/Measurement
• Material Description
• Potential Source of Supply
• End Item Manufacturer

Module 5 / 511R DLMS Supplement
42
Overview of DLMS Supplement to the Federal 511R IC
Module 5 / 511R DLMS Supplement
43
DLMS 511R, Requisition
Transaction Set Segments
ST Transaction Set Header BR Beginning Segment
for Material Management Identifies type of
transaction N1 Name Identifies organization
originating the transaction G61 Contact
Identifies a person to whom communication
should be directed LX Assigned Number Marks
start of detail loop each loop represents a
new requisition
44
DLMS 511R, Requisition
Transaction Set Segments - continued
N9 Reference Identification Identifies
document number and various supporting
information P01 Baseline Item Data Identifies
quantity ordered and provides enhanced
material identification DD Demand Detail
Stratifies quantity ordered by demand type and
weapon system GF Furnished Goods and
Services Identifies authority for contractor
requisitioning of GFM
45
DLMS 511R, Requisition
Transaction Set Segments - continued
G62 Date/Time Specifies pertinent dates and
times LIN Item Identification MEA
Measurements G69 Line Item Detail- Descrip
tion NTE Note/Special Instruction
Narrative exception data when manual
intervention needed
Provides detailed descriptive data for
nonstandard material
46
DLMS 511R, Requisition
Transaction Set Segments - continued
LM Code Source Information LQ Industry
Code
Identifies DoD code source and the specific
applicable code, e.g. project code, advice code,
or priority designator code -- capacity almost
limitless
47
DLMS 511R, Requisition
Transaction Set Segments - continued
N1 Name N2 Additional Name Information N3
Address Information N4 Geographic Location
Identifies specific parties by type of
organization, e.g. ship-to, bill-to, status
recipients. Allows various identifying codes or
clear text address.
48
DLMS 511R, Requisition
Transaction Set Segments - continued
REF Reference
Identification N9 Reference
Identification N1 Name FA1 Type of
Financial Accounting Data FA2 Accounting
Data SE Transaction Set Trailer
Supports unique item identification Specifies
line of accounting data
49
DLMS 511R, Requisition
ST51100000001 BR00A020000729131708 N1O
B10FB2300FR LX1 N9TNFB230093070001 PO11
EAFS5910001234567 DDR74 LMDF LQ802A LQ
0A0A LQAL777 LQDF2 LQDEA LQ78XZZ
LQ7902 LQA9YBLDG1 LQAKF N1Z4M4S9ETO N1
Z110FB2060 N1Z110FD2040 N1BS10FB2300 F
A1DYD340 FA2B5KZ SE2400000001
50
DLMS 511R, Requisition Supplement
Refer to hard-copy DLMS Supplement for a closer
look.
Module 5 / 511R DLMS Supplement
51
DLMS 511R, Requisition

• After initial submission . . . . .

52
Requisition-Related Transactions

• 511M, Requisition Modification
• Use to modify previously submitted requisitions
• May be processed as new requisition if original
  not matched to supply source data base
• Modifiable data specifically identified
• Mass modification prior to mass cancellation
• DLMS enhancements
• Mass modification capability previously
  addressed by single line item or requested
  off-line
• Applicability identified by range of dates
  project code priority designator special
  requirements code

Module 5 / DLMS Functionality by Transaction
53
Requisition-Related Transactions

• 869C, Requisition Cancellation
• Use to request cancellation of a specific
  previously submitted requisition
• Use to request mass or universal cancellation
• Mass Cancels all but selected requisitions
  which remain active - those previously
  identified under mass modification
• Universal Cancels all applicable requisitions
• Applicability identified by date range, project
  code, FSC or NSN, ship-to location
• DLMS enhancement mass/universal cancellation
  previously submitted by message

Module 5 / DLMS Functionality by Transaction
54
Requisition-Related Transactions

• 869A, Requisition Inquiry/Supply Assistance
  Request
• Use to inquire about status of previously
  submitted requisition streamlined
  requisition followup
• Use to request supply assistance
• Request improved shipping date
• Request urgently needed quantity
• Identify acceptable substitute and potential
  source of supply
• Request identification of original shipping
  activity for shipment tracing
• DLMS enhancement some types of supply
  assistance requests previously submitted
  off-line message, letter, phone

Module 5 / DLMS Functionality by Transaction
55
DLMS Requisition Cycle
Retail Base
SOS
Distribution Depot or Vendor
Module 5 / DLMS Functionality by Transaction
56
870S, Supply Status

• ICP uses to provide requisition status
• Transaction modified
• Requisition rejected reason provided
• Estimated shipping date
• Material back-ordered
• Notice of direct vendor delivery
• Response to supply assistance request
• Substitution or UI change
• Acknowledgement of cancellation, follow-up, etc.
• DAASC, Management Control Activity, or
  International Logistics Control Office also
  use to provide requisition status
• DLMS enhancement narrative explanation
  associated with status previously provided
  off-line

Module 5 / DLMS Functionality by Transaction
57
940R, Material Release Order

• ICP uses to direct storage activity shipments and
• Reposition inventory between storage activities
• Transmit lateral redistribution orders under
  Total Asset Visibility (TAV)
• Inquire about status of open shipments
• Cancel or modify previously transmitted MROs
• DLMS enhancements
• Maintenance actions
• Ultimate Recipient Code
• Type of Storage Code
• Unique item identification
• Clear text addressing
• Unique data content for National System for
  Geospatial-Intelligence (NSG)
• Delivery priority code

Module 5 / DLMS Functionality by Transaction
58
DLMS Requisition Cycle
Retail Base
2b. MRO
SOS
Distribution Depot or Vendor
Module 5 / DLMS Functionality by Transaction
59
945A, Material Release Advice

• Storage activities use to provide disposition
  information on MROs
• Identifies quantity shipped or denied
• Quantity may be greater/less than requested due
  to unit pack
• Identifies Transportation Control Number for
  tracking
• DLMS enhancements
• Identification of secondary transportation
  numbers (e.g. bill of lading number,
  carrier-assigned number)
• Identification of carrier
• Unique item identification

Module 5 / DLMS Functionality by Transaction
60
856S, Shipment Status

• Distribution depot uses to provide shipping
  status
• Actual shipping date
• Acknowledgement of follow-up
• DLMS enhancements
• Identification of initial shipping activity
• Capability to separately identify parties to
  receive credit for PCH, transportation, and
  material associated with LRO
• Passive RFID
• Unique item identification
• Army unique data content to support total package
  fielding

Module 5 / DLMS Functionality by Transaction
61
DLMS Requisition Cycle
Retail Base
SOS
Distribution Depot or Vendor
Material Shipment
4. Movement Document Transaction
Module 5 / DLMS Functionality by Transaction
62
Transportation

• USTRANSCOM leading transportation reengineering
  efforts
• DoD goal is a paperless business environment
  using e-Business
• E-Business is preferred means of conducting
  business with DoD

Module 5 / DLMS Functionality by Transaction
63
DLMS Transportation Transactions

• Wide range of transportation specific ICs
• Procedures governed by DTR
• Shipment status (intransit visibility)
  contractually required for all modes
• ICs developed by DTEB Committee
• 856A, Receipt/Shipment-Consolidation/Due-In
  Notice
• 858B - Transportation Control and Movement
  Document (TCMD)
• 858C - Personal Property Shipment Information
• 858DA - Commercial Air Transportation
  Notification
• 858D - Express Package Bill of Lading
• 858E - DoD Vendor Shipment Information
• 858M - Truck/Water/Air Manifest
• 858R - Freight Bill of Lading (PowerTrack
  compatible)

Module 5 / DLMS Functionality by Transaction
64
DLMS Transportation Transactions (cont.)

• 214A - Motor Carrier Shipment Status
• 219A - DTCI Transportation Service Request
• 219B - Vendor Shipping Information Request
• 219C - Transportation Service Request
• 220A - DTCI Transportation Service Response
• 220B - Vendor Shipping Information Response
• 220C - Transportation Service Response
• 300A - Ocean Booking Reservation
• 301A - Ocean Booking Confirmation
• 303A - Ocean Booking Cancellation
• 304A - Ocean Carrier Shipping Instructions
• 304B - Verify Shipping Instructions (VSI)
  Notification

Module 5 / DLMS Functionality by Transaction
65
DLMS Transportation Transactions (cont.)

• 310A - Ocean Freight Receipt and Invoice
• 315A - Ocean Shipment Status Details
• 315B - Air Clearance Status
• 322A - Rail Shipment Status
• 404A - Rail Carrier Shipment Information
• 601B - Customs and Border Protection (SED
  Request)
• 602A - Voluntary Tender of Freight Services
• 602B - TTC Solicitation/Tender Bid
• 602D - Voluntary Air Tender
• 824B - TTC Tender Compliance Notice

Module 5 / DLMS Functionality by Transaction
66
DLMS Transportation Transactions (cont.)

• 824C - Application Compliance Acknowledgement
• 824D - Ocean Booking Confirmation Response
• 824Z - Application Advice (SED Response)
• 864B - GT Solicitation Cover/Award Letters
• 998A - Rail Bill of Lading Cancellation
• 315N - Transportation Node Status
• 920A - Transportation Discrepancy Report
  Request
• 920B - Transportation Discrepancy Report
  Response
• 920C - Transportation Discrepancy Report Claim

In development
Module 5 / DLMS Functionality by Transaction
67
DLMS Requisition Cycle
Retail Base
SOS
Distribution Depot or Vendor
Material Shipment
4. Movement Document Transaction
Module 5 / DLMS Functionality by Transaction
68
527R, Receipt, Inquiry, Response, and Material
Receipt Acknowledgement

• Retail customer uses to acknowledge receipt or
  non-receipt of shipments from wholesale
  assets
• ICP uses to inquire when MRA is delinquent
• (Additional functionality)
• DLMS enhancements
• Transportation Control Number (TCN)

Module 5 / DLMS Functionality by Transaction
69
842A Discrepancy Reporting

• 842A/W, Standard Supply Discrepancy Report (SDR)
• 842A/R, SDR Reply
• These transactions support communication of SDRs
  between customers, International Logistics
  Control Points (ILCOs), shippers, and
  owner/managers.
• The report transaction also supports follow-on
  actions including correction, cancellation,
  follow-up, and requests for reconsideration
  functionality.
• These transactions standardize electronic
  transmission of SDRs and are being used to
  replace Component unique formats
• The DLMS SDR serves as a basis for
  inter-Component communication of SDRs
  through DAAS and DoD WebSDR.
• DLMS enhancements
• Expanded data content beyond original Standard
  Form (SF) 364, Supply Discrepancy Report
• Supports additional narrative content and
  Component unique data
• Unique item identification

Module 5 / DLMS Functionality by Transaction
70
842S Storage Quality Control Report (SQCR)

• 842S/Q, SQCR
• 842S/R, SQCR Reply
• These transactions support the DoD Stock
  Readiness Program and care of supplies in
  storage (COSIS)
• The SQCR is used by the Distribution Depot (DD)
  to report storage quality issues requiring
  COSIS to the owner for approval. The owner
  responds to the request using the SQCR Reply.
• DLMS enhancements
• Expanded data content beyond original beyond the
  original DD Form 1225, Storage Quality Control
  Report
• Supports additional narrative content and
  Component unique data
• Allows DD to notify the Military Service material
  owner that authorized work has been completed
• Stock Readiness Program
• Unique item identification

Module 5 / DLMS Functionality by Transaction
71
DLMS Requisition Cycle
6. Logistics Bill
1. Requisition

Retail Base
DFAS (Acting as Customers Agent)
SOS
Distribution Depot or Vendor
Material Shipment
4. Movement Document Transaction
Module 5 / DLMS Functionality by Transaction
72
Billing and Adjustment Transactions

• 810L, Logistics Bill
• Use to bill for sales of material, reimbursable
  logistics services, and related refunds
  between DoD Components and participating
  Federal Agencies
• DLMS enhancements
• Full line of accounting data
• Quantity that must be returned for credit
• Unique item identification
• Point of Contact information

Module 5 / DLMS Functionality by Transaction
73
Billing and Adjustment Transactions

• 812R, Request for Adjustment
• Use to request, cancel, or follow-up on a request
  for adjustment of a Logistics Bill
• 812L, Reply to Request for Adjustment
• Use to reply to a Request for Adjustment
• DLMS enhancements
• Full line of accounting data
• Point of Contact information

Module 5 / DLMS Functionality by Transaction
74
Receipt Processing

SOS
1a. Establish Due In
Vendor
3. Receipt
1b. Advance Receipt Information
2. Materiel Shipment
Distribution Depot or Vendor
Module 5 / DLMS Functionality by Transaction
75
527D, Due-in/Advance Receipt/Due-in Verification

• Material managers use to provide advance
  receipt information to storage activities
• DLMS enhancements
• Stratification of material due in by
• receiving location, condition of material,
  weapons systems, other unique logistics
  data
• Detailed storage information
• Detailed contract data
• Unique item identification
• Status code

Module 5 / DLMS Functionality by Transaction
76
527R, Receipt, Inquiry, Response

• Same transaction as seen for retail customer
  MRA (multipurpose transaction)
• Receiving depot uses to report receipt
• Material owner uses to inquire to storage
  activities about status of overdue receipts
• DLMS enhancements
• Additional dates as applicable
• Army unique data content to support total package
  fielding
• Commodity unique data content (mapping products)
• Unique Item Identification

Module 5 / DLMS Functionality by Transaction
77

Physical Inventory Control Program
I
II
SOS
4. Location Reconciliation Transaction Count
4. End of Day (EOD) Transaction Count
3. Transaction History
3. End of Day Process
2. Location Reconciliation
2. Inventory Gain/ Inventory Loss
1. Location Reconciliation Notification
I ICP-initiated Physical Inventory
Request II Location Reconciliation III
Depot-initiated Physical Inventory Request
III
1. Physical Inventory Request
Supply Depot
Module 5 / DLMS Functionality by Transaction
78
Inventory-Related Transactions

• 947I, Inventory Adjustment
• ICPs and storage activities use to exchange
  inventory adjustment information affecting
  accountable inventory records
• Identifies inventory increase/decrease quantity
• Provides adjustment reason (e.g.,
  reclassification, capitalization, ownership
  change, disaster)
• DLMS enhancements
• Adjustment reason codes explicitly identified
• Clear text explanation of adjustment reason when
  required
• Unique item identification

Module 5 / DLMS Functionality by Transaction
79
Inventory-Related Transactions

• 846A, Asset Reclassification
• Material owners use to
• Request that storage activities reclassify
  inventory items
• Inquire about status of previously submitted
  reclassification requests
• Reply to storage activity extension requests
• Storage activities use to
• Request reclassification extensions
• Deny reclassification requests
• DLMS enhancement
• Asset reclassification previously addressed
  off-line
• Unique item identification

Module 5 / DLMS Functionality by Transaction
80
Contract Administration Process
3. Shipment Performance Notice
6. Contract Payment Notice
ACCOUNTABLEACTIVITY
PURCHASINGOFFICE
1. Contract/Modification Abstract 2. Contract
Abstract Receipt Acknowledgment 7. Contract
Completion Statement Contract Closing
Extension Unclosed Contract Status
4. Acceptance Alert
CONTRACT ADMINISTRATION OFFICE
5. Acceptance Report
RECEIVING ACTIVITY
Module 5 / DLMS Functionality by Transaction
81
856, Advance Shipment Notice

• Advance Shipment Notice (ASN) is initiated by the
  Vendor and sent to Wide Area Workflow (WAWF- RA
  which forwards to participating activities
  Defense Contract Management Agency (DCMA),
  payment offices, and receiving points)
• DLMS enhancements
• Supports internal DoD transactions for the
  Shipment Performance Notice and the
  Destination Acceptance Alert during DLMS
  migration and pending full implementation of WAWF
• May be used to forward item unique identification
  (IUID) information as submitted by vendors to
  WAWF-RA.
• Passive RFID
• Expanded data content based upon DD250, Material
  Inspection and Receiving Report

Module 5 / DLMS Functionality by Transaction
82
861, Acceptance Report

• Receiving activities use to notify DFAS
  disbursing officer/DCMA/WAWF that acceptance
  has been accomplished at destination
• Identifies quantity accepted
• Procedures governed by DLMS
• DLMS Enhancements
• Unique Item Identification

Module 5 / DLMS Functionality by Transaction
83
DLMS Functionality
ALSO

• Material Returns Program
• Material Obligation Validation Program
• Foreign Military Sales Notice of Availability
• Logistics Reassignment
• War Material Requirements
• Special Program Requirements
• Demand Data Exchange
• Additional Inventory Related Transactions
• Small Arms/Ammunition
• Issue
• Logistics Asset Support
• Asset Status Reporting
• Weapon Systems Program

Module 5 / DLMS Functionality by Transaction
84
Want more information about the DLMS?
Check out the DLMSO web site
www.dla.mil/j-6/dlmso
Module 5 / DLMS Web Site
85
Easy Access To

• Latest published DLSS DLMS manuals
• DLMS Supplements to Federal ICs
• DLMS XML Schemas
• Process change documentation
• Committee information
• DLMS Dictionary
• Link to Logistics Functional Data Administration
  web site
• Link to DLMS training
• Access changes (.gov/.mil)
• And more worth exploring!!!

Module 5 / DLMS Web Site
86
Module 5 / DLMS Web Site
87
Module 5 / DLMS Web Site
88
Module 5 / DLMS Web Site
89
Module 5 / DLMS Web Site
90
Module 5 / DLMS Web Site
91
Module 5 / DLMS Web Site
92
Module 5 / DLMS Web Site
93
Module 5 / DLMS Web Site
94
Module 5 / DLMS Web Site
95
Module 5 / DLMS Web Site
96
Module 5 / DLMS Web Site
97
Module 5 / DLMS Web Site
98
Module 5 / DLMS Web Site
99
Module 5 / DLMS Web Site
100
Module 5 / DLMS Web Site
101
Module 5 / DLMS Web Site
102
Module 5 / DLMS Web Site
103
The DLMS manual documents the changes made since
the prior release.
Module 5 / DLMS Web Site
104
The DLMS manual lists the ADCs applied since the
last change.
Module 5 / DLMS Web Site
105
Module 5 / DLMS Web Site
106
Module 5 / DLMS Web Site
107
Summary

• DLMS provides a new logistics data exchange
  format
• Commercial vs. DoD proprietary standard
• Variable length vs. 80-character records
• W3C compliant XML schema formats
• Supports new data content to meet DoD needs
• Provides opportunity to reengineer logistics
  business processes
• Supports emerging business/electronic commerce
  capabilities

Module 5 / Summary
108
Module 5 Quiz

• Question 1 Where do you look to find DLMS
  specific business rules?
• DLMS Supplement
• Yellow Pages
• ASC X12 transaction set
• Federally approved Implementation convention
• Question 2 If implementing a DLMS enhancement,
  which of the following must be done?
• Read DLMS Supplement notes
• Coordinate with trading partner
• Cross your fingers
• Check for an implementing ADC or check with DLMSO
• Question 3 If the DoD code (e.g., AD) is not
  the same as an ASC X12 code, where do you look to
  find the cross reference conversion tables?
• Federally approved implementation convention
• DLMSO Web site at DLMS/ANSI conversion guides
• Appendix 13 of DOD 4000.25-M

Module 5 / Quiz
109
End of Module 5