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ElektroniskeAgderArendal 21. mars 2006
Global elektronisk dokumenthåndtering i
Nycomed/Amersham/GE
Jorunn Skofteland Gislefoss Kontrollsjef
2005-9
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Litt om GE

• Edison, lyspæra,etablert i 1892
• Amerikansk/internasjonalt konsern med 330.000
  ansatte.
• Verdens største (nest største) selskap mhp
  børsverdi
• Selger for ca 1000 mrd kr årlig (ca 8 mrd fra vår
  fabrikk)
• Eneste selskap i opprinnelig Dow Jones-liste fra
  1896
• Verdens mest repekterte selskap i 8 år (Financial
  Times)
• Organisert i 6 enheter

NBC Universal
Industrial
Healthcare
Consumer Finance
Commercial Finance
Infrastructure
2005-9
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• Nycomed Amersham
• MEDINA Managing Electronic Documents in Nycomed
  Amersham
• Amersham
• MEDINA Managing Electronic Documents iN
  Amersham

2005-9
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The Challenge
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Communications - media overview
BTV
Intranet
Ongoing update of project content, communications
materials and news
Site established
Bulletin
Brief
Impl.n
Site specific implementation support workshops,
presentations and cascades
JUL
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
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Geographical Scope (2000)

• To provide a coherent global infrastructure to
  support Electronic Document Management in R D,
  Manufacturing QA across the major business area
  sites.

• Mfg./QA Sites
• Amersham - UK
• Gloucester - UK
• Oslo - Norway
• Lindesnes - Norway
• Cork - Ireland
• Isopharma - Norway
• South Plainfield - USA
• Arlington Heights- USA
• Shanghai - China

• R D Sites
• Amersham - UK
• Oslo - Norway
• Isopharma - Norway
• Princeton - USA
• Munich - Germany

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Programme Timelines
2001
2002
June
July
May
Apr
Mar
Feb
Jan
Dec
Nov
Oct
Sept
Aug
July
June
May
Design Activities, Workshops, Planning
Publishing Design Requirements
FRS Signed
Configure, Code, and Informal Test
?
? ? ?
MS 4 Evaluation
MS2 Evaluation
MS3 Evaluation
Publishing Implementation
Publishing FRS
Design Locked
Unit Testing, Integration and System Testing
Administrator and User Training
User Acceptance Test
Production Install and Validation
Validation
Programme and Change Management
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MEDINA Manufacturing implementation
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2003
2002
29 April
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Arlington Heights and South
Plainfield
Started 9 Dec 02
Lindesnes
Started 29 Nov 02
Oslo
Started 3 Feb
Production Release
Grove Centre
Started 17 Feb
? ?
Cork
Started 28 Mar
Gloucester
Started 10 Apr
Step 2 (Chinese Characters)
Started 11 Apr
Shanghai
? ?
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MEDINA system training Modular Approach
MODULE 5 - Specialist Publishing training (report
and dossier level)
PUBLISHING
SYSTEMS ADMINISTRATOR
MODULE 4 All above plus delete permissions for
systems administrators.
USER ACCESS LEVEL
AUTHORISER
RELATIVE NUMBER OF USERS
MODULE 3 Approval and authorisation, e signatures
APPROVER
MODULE 2 Authoring and reviewing documents - use
of Documentum and PDF, lifecycle/workflow, Word
and templates
REVIEWER
AUTHOR
MODULE 1 For Viewers - Why MEDINA? Business
context. Adobe viewer, Systems overview,
navigation inc. log in and workflow, basic PC
skills where required
VIEWER
No access
COMMUNICATION AWARENESS
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MEDINA Manufacturing implementation
Contributers Docbase access to change documents
Users WEB-access to view documents
Site
100
200
300
400
500
AH SP
10
267
Lindesnes
160
392
Oslo
88
135
Grove Centre
83
400
Cork
146
300
Gloucester
71
100
Shanghai
69
77
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The time, cost, quality relationship
Time
Cost (Resources)
Quality (System Content)
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A Document Life Cycle
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Nytt SOP-system (1997)(suksesskriterier)

• Enklere og mer oversiktlig system
• Alt i samme system (oversikt, distribusjon,
  opplæring, årlig gjennomgang)
• Mindre papir
• Lest og forstått blir totalt elektronisk
• Enklere jobb for distribusjonsansvarlig
• Mer oversiktlig system for avdelingsleder (og
  alle andre)
• Enklere sporing på opplæring i SOP for
  enkeltperson
• Samme system for hele fabrikken

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SOP grunnkurs

• Hvorfor har vi SOP?
• SOP-eier
• Type 1 og 2
• SOP LKS 0001
• SOP-web
• Medina-web

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SOP-web

• SOP-WEB er fabrikkens elektroniske SOP-system og
  finnes på LMS (Lindesnes Management System).
• Dette er et felles og likt system for alle
  ansatte på Lindesnes.
• MEDINA-WEB er konsernets elektroniske dokument
  system og finnes på LMS/SOP-WEB

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SOP-eier kurs

• (jfr. SOP grunnkurs)
• SOP-eier
• SOP-revisjon
• Årlig SOP gjennomgang

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SOP-distribusjonskurs

• SOP Web - Administrasjon
• Distribusjon
• Brukere
• Ny SOP
• Årlig gjennomgang
• Statistikk

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Takk for meg ! Spørsmål?
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