Word Project 2

1
Word Project 2

• Creating a Research Paper

2
Objectives

• Describe the MLA documentation style for research
  papers
• Change the margin settings and line spacing in a
  document
• Use a header to number pages of a document
• Apply formatting using shortcut keys
• Modify paragraph indentation
• Add a footnote to a document

3
Objectives

• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs
• Proof and revise a document
• Display the Web page associated with a hyperlink
• Use the Research task pane to locate information

4
MLA Documentation Style

• There will always be a need to write reports,
  whether in business or academia
• 2 documentation styles for research papers
• MLA (Modern Language Association of America)
  standard in humanities
• APA (American Psychological Association)standard
  in social sciences

5
MLA Documentation Style

• Double-spaced text
• One-inch margins all around
• Indent first word of each paragraph ½ inch from
  left margin
• Page number placed at right margin ½ inch from
  top margin
• Precede page number by your last name on each
  page
• Instead of title page
• Place name and course info in a block at left
  margin starting 1 inch from top of page
• Center title one double-space below your name and
  course info

6
MLA Documentation Style

• Uses in-text parenthetical citations
• References are placed in parentheses with
  Authors last name and page number(s) of
  referenced information
• DO NOT note references at the bottom of the page
• Notation at the page bottom is used only for
  explanatory notes that elaborate on points
  discussed in the paper (use superscripts for the
  note reference mark)
• Cite your sources
• Parenthetical citations
• Works cited

7
MLA Documentation Style

• Cite your sources DO not plagiarize
• Works Cited title is centered 1-inch from top
  margin on separate page
• The works cited are listed as follows
• Alphabetically by author last name (or if author
  is not available, by title of work)
• Italicize or underline title of work
• 1st line of citation is entered at left margin
  while subsequent lines of same entry are indented
  ½ inch from left margin

8
MLA Documentation Style
9
MLA Documentation Style
10
MLA Documentation Style
11
Starting and Customizing Word

• Click the Start button on the Windows taskbar
• Point to All Programs on the Start menu
• Point to Microsoft Office on the All Programs
  submenu
• Click Microsoft Office Word 2003 on the Microsoft
  Office submenu
• If the Word window is not maximized, double-click
  its title bar to maximize it
• If the Language bar appears, right-click it and
  then click Close the Language bar on the shortcut
  menu
• If the Getting Started task pane is displayed in
  the Word window, click its Close button

12
Starting and Customizing Word

• If the Standard and Formatting toolbar buttons
  are displayed on one row
• Click the Toolbar Options button
• Click Show Buttons on Two Rows in the Toolbar
  Options list
• If necessary, Click View on the menu bar and then
  Click Normal
• If your zoom percent is not 100, click View on
  the menu bar, click Zoom on the View menu, click
  100, and then click the OK button

13
Displaying Formatting Marks

• If the Show/Hide button on the Standard toolbar
  is not selected already, click it

14
Changing Margins - Reference Book Page WD 78-79

1. Click File on menu bar
2. Click Page Setup
3. Click Margins tab
4. Set margins as followsTop 1 Bottom
   1Left 1 Right 1
5. Click OK

15
Double-Space Text - Reference Book Page WD 80

1. Click the Line Spacing button arrow on the
   Formatting toolbar
2. Click 2.0 in the Line Spacing listYou will now
   have double-spaced text

16
View Header/Footer - Reference Book Page WD 82

1. Click View on the menu bar
2. Click Header and Footer on the View menu
3. If your Zoom percent is not 100, click View on
   the menu bar, click Zoom on the View menu, click
   100, and then click the OK button

17
View Header/Footer - Reference Book Page WD 82

1. Position the mouse pointer at the right edge of
   the header area to display a right-align icon
   next to the I-beam
2. Double-click
3. Type Zhao and then press the SPACEBAR

18
Enter Page into Header/Footer - Reference Book
Page WD 83-84

1. Click the Insert Page Number button on Header
   and Footer toolbar
2. Click Close Header and Footer button on Header
   and Footer toolbar

19
Type Body of Research Paper - Reference Book
Page WD 85

1. Type Suzy Zhao
2. Press ENTER
3. Type Mr. Ortiz
4. Press ENTER
5. Type Information Systems 101
6. Press ENTER
7. Type October 13, 2005
8. Press ENTER

20
Format using Shortcut Keys - Reference Book
Page WD 86

1. Press CTRL E (centers paragraph mark)
2. Type Biometrics
3. Press ENTER
4. Press CTRL L (left aligns paragraph mark)

21
Formatting Text Using Shortcut Keys
Format using Shortcut Keys - Reference Book
Page WD 87
22
Saving a Document
Save a Document - Reference Book Page WD 87

• Insert a floppy disk into drive A (or use C\My
  Documents\ISYS100-ES)
• Click the Save button on the Standard toolbar
• Type Biometrics Paper in the File name text box
• Click the Save in box arrow and then click 3½
  Floppy (A) (or C\...)
• Click the Save button in the Save As dialog box

23
First Line Indent Paragraphs - Reference Book
Page WD 88

1. With the insertion point on the paragraph mark in
   line 6, point to the First Line Indent marker on
   the ruler
2. Drag the First Line Indent marker to the .5 mark
   on the ruler
3. Release the mouse button

24
Reference Book Page WD 89
Type Biometrics is the technology of
authenticating a persons identity by verifying a
personal characteristic. Biometric devices give
users access to programs, systems, or rooms by
analyzing some biometric trait (Schmidt
54-62). Press RETURN
25
AutoCorrect as You Type - Reference Book Page
WD 89

1. Press TAB
2. Press the SPACEBAR
3. Type the beginning of the next sentence,
   misspelling the word, the, as follows If the
   digital code in the computer does not match teh
4. Press the SPACEBAR (Word automatically changes
   teh into the)
5. Type the rest of the sentence personal
   characteristics code, the computer denies access
   to the individual.

26
Using the AutoCorrect Option Button - Reference
Book Page WD 90

1. Position the mouse pointer at the beginning of
   the text automatically corrected by Word (in this
   case, the t in the)
2. Point to the small blue box to display the
   AutoCorrect Options button
3. Click the AutoCorrect Options button
4. You could change the word back if you desired.
5. Press ESCAPE to remove the AutoCorrect Options
   menu

27
Create an AutoCorrect Entry - Reference Book
Page WD 91-92

• Click Tools on menu bar
• Click AutoCorrect Options
• Type comptuer in the Replace text box
• Press the TAB key and then type computer in the
  With text box
• Click the Add button in the AutoCorrect dialog
  box.
• If the dialog box displays a Replace button
  instead, click it and then click the Yes button
  in the Microsoft Office Word dialog box).
• Click the OK button

28
Enter Text - Reference Book Page WD 93

1. Press RETURN
2. Press the SPACEBAR
3. Type the next sentence, as follows The most
   widely used biometric device today is a
   fingerprint scanner.
4. Press SPACEBAR twice
5. Type the next sentence External fingerprint
   scanners usually plug into a parallel or USB port
   .
6. Position the insertion point after the space
   after port.

29
Add a Footnote - Reference Book Page WD 94

• Click Insert on the menu bar
• Point to Reference
• Click Footnote on the Reference submenu
• Click the Insert button in the Footnote and
  Endnote dialog box.
• Type According to Carter and Juarez, newer
  keyboards and notebook computers have a
  fingerprint scanner built into them (42-53).

30
Modify a Style - Reference Book Page WD 96-97

1. Right-click the note text in the note pane
2. Click Style on the shortcut menu
3. When Word displays the Style dialog box, if
   necessary, click Footnote Text in the Styles list
4. Click the Modify button in the Style dialog box

31
Modify a Style - Reference Book Page WD 96-97

1. Click the Font Size box arrow
2. Click 12 in the Font Size list
3. Click the Double Space button in the Modify Style
   dialog box
4. Click the Format button in the Modify Style
   dialog box
5. Click Paragraph on the Format button menu

32
Modify a Style - Reference Book Page WD 98

1. Click the Special box arrow and then Click First
   line
2. Click OK button in the Paragraph dialog box
3. Click the OK button in the Modify Style dialog
   box
4. Click the Apply button in the Style dialog box

33
What did we just do? We have just re-formatted
the footnote text with a new style.The font size
was changed to 12, the line spacing was set
todouble-space, and the first line of the note
was indented by one-half inch.
34
Close the Note Pane - Reference Book Page WD 99

1. Click the Close button in the note pane to remove
   the note pane from the document window

35
Counting Words - Reference Book Page WD 100

• Click Tools on the menu bar
• Click Word Count on the Tools menu
• When Word displays the Word Count dialog box, if
  necessary, click Include footnotes and endnotes
  to place a check mark in the check box
• Click the Show Toolbar button in the Word Count
  dialog box
• Click the Close button in the Word Count dialog
  box
• NOTE Your word count will be less since we did
  not type the whole document.

36
Automatic Page Break - Reference Book Page WD
101

1. With the insertion point positioned at the end of
   the word port, press the SPACEBAR and then type
   Grade schools use fingerprint scanners as an
   alternative to lunch money.
2. Press ENTER several times until you see a dotted
   line come across the page.
3. This is an automatic page break.

37
Recounting Words - Reference Book Page WD 102

• Press the Recount on the Word Count toolbar.
• Your word count should have increased.
• Close out the word count toolbar.

38
Manual Page Break - Reference Book Page WD 103

1. With the insertion point at the end of the
   research paper, press ENTER
2. Then, press CTRL ENTER

39
Center a Title - Reference Book Page WD 104

1. Drag the First Line Indent marker to the 0 mark
   on the ruler,which is at the left margin
2. Click the Center button on the Formatting toolbar
3. Type Works Cited as the title
4. Press ENTER
5. Press CTRL L to left-align the paragraph mark

40
Create a Hanging Indent - Reference Book Page
WD 105

1. With the insertion point in the paragraph to
   format, point to the Hanging Indent marker on the
   ruler
2. Drag the Hanging Indent marker to the .5 mark on
   the ruler

41
Enter Works Cited - Reference Book Page WD 105

1. Type Schmidt, Karl J. Biometrics and
   Authenticating Computer Users.
2. Press SPACEBAR
3. Press CTRLI (to turn on italics)
4. Type Computers and the Internet
5. Press CTRLI (to turn off italics)

42
Enter Works Cited - Reference Book Page WD 105

1. Press SPACEBAR
2. Type Aug. 2005 54-62.
3. Press ENTER

43
Enter Works Cited - Reference Book Page WD 106

1. Type Carter, Donnell W., and Louis C. Juarez.
2. Press SPACEBAR
3. Press CTRLI (turn on italics)
4. Type Securing Confidential Data Entered into a
   Computer.
5. Press CTRLI (turn off italics)
6. Press SPACEBAR
7. Type Boston Thomas Publishing, 2005.
8. Press ENTER

44
Enter Works Cited - Reference Book Page WD 107

1. Press CTRL I (turn on the italics)
2. Type Computers and Biometrics.
3. Press CTRL I (turn off italics)
4. Press SPACEBAR

45
Enter Works Cited - Reference Book Page WD 107

1. Type Shelly Cashman Series(r
2. Press the RIGHT PARENTHESIS key
3. Word converts the typed (r) to , the registered
   trademark symbol.
4. Press SPACEBAR
5. Type Course Technology. 3 Oct 2005.
6. Press SPACEBAR

46
Create a Hyperlink - Reference Book Page WD 108

1. Type http//www.scsite.com/wd2003/pr2/wc.htm
2. Press ENTER

47
Sorting Paragraphs - Reference Book Page WD 109

1. Select all the works cited paragraphs by pointing
   to the left of the first paragraph and dragging
   down
2. Click Table on the menu bar
3. Click Sort on the Table menu
4. Click the OK button in the Sort text dialog box
5. Click inside the selected text to remove the
   selection

48
Browse by Page - Reference Book Page WD 111

1. Click the Select Browse Object button on the
   vertical scroll bar(Looks like a circle or
   world.)
2. When Word displays the Select Browse Object menu,
   Click the Browse by Page icon
3. Click the Previous page button on the vertical
   scroll bar

49
Moving Text - Reference Book Page WD 112

1. Position the mouse pointer (an I-beam) in the
   sentence to be moved(If the digital code in the
   computer does not match )
2. Press and hold down the CTRL key. While holding
   the CTRL key, click the sentence.
3. Release the CTRL key

50
Moving Text - Reference Book Page WD 114

1. With the mouse pointer in the selected text,
   press and hold down the mouse button
2. Drag the dotted insertion point to the location
   where the selected text is to be moved (behind
   Schmidt 54-62)
3. Release the mouse button.
4. Click outside the selected text to remove the
   selection

51
Displaying the Paste Options Menu
Paste Options Menu - Reference Book Page WD 115

1. After Moving the paragraph, you are presented
   with a Paste Options tag.
2. Click the Paste Options button to view your
   choices.
3. Press the ESCAPE key to remove the Paste Options
   menu from the window

52
Smart Tags
Smart Tags - Reference Book Page WD 115
53
Find Replace Text - Reference Book Page WD
116-117
characteristics
entry

1. Press CTRL HOME to position the insertion point
   at the top of the document
2. Double-click the status bar anywhere to the left
   of the status indicators
3. When Word displays the Find and Replace dialog
   box, click the Replace tab.
4. Type characteristics in the Find what text box

54
Find Replace Text - Reference Book Page WD
116-117
characteristics
entry

1. Press the TAB key. Type entry in the Replace
   with text box
2. Click the Replace All button in the Find and
   Replace dialog box
3. Click the OK button in the Microsoft Office Word
   dialog box
4. Click the Close button in the Find and Replace
   dialog box

55
Find Insert a Synonym - Reference Book Page
WD 118

1. CTRLHOME
2. Right-click the word for which you want to find a
   synonym (give, in this case)
3. Point to Synonyms on the shortcut menu
4. Click the synonym you want (grant) on the
   Synonyms submenu

56
Check Spelling Grammar - Reference Book Page
WD 119-120

1. Press CTRL HOME to move the insertion point to
   the beginning of the document
2. Click the Spelling and Grammar button on the
   Standard toolbar
3. Review suggestions and make changes or ignore
   accordingly.
4. Click OK when Spelling and Grammar Check is
   complete

57
Saving a Document Again

• Click the Save button on the Standard toolbar
• Just a note of information When you click the
  Save button on the toolbar versus doing a Save
  As, you actually increase the files size. So if
  you are concerned about the size of a file,
  always end your session with a Save As.

58
Navigating to a Hyperlink
Navigate to a Hyperlink - Reference Book Page
WD 122

1. Display the third page of the research paper in
   the document window and then position the mouse
   pointer in the hyperlink
2. While holding down the CTRL key, click the
   hyperlink.
3. Release the CTRL key
4. Close the browser window
5. If necessary, click the Microsoft Word program
   button on the taskbar to redisplay the Word
   window
6. Press CTRL HOME

59
Using the Research Task Pane to Locate Information
Using the Research Task Pane - Reference Book
Page WD 124

1. While holding down the ALT key, click the word
   for which you want a definition (in this case,
   port).
2. Release the ALT key

60
Quitting Word

• Click the Close button in the Word window
• If Word displays a dialog box, click the No button

61
Summary

• Describe the MLA documentation style for research
  papers
• Change the margin settings and line spacing in a
  document
• Use a header to number pages of a document
• Apply formatting using shortcut keys
• Modify paragraph indentation

62
Summary

• Add a footnote to a document
• Count the words in a document
• Insert a manual page break
• Create a hyperlink
• Sort selected paragraphs

63
Summary

• Proof and revise a document
• Display the Web page associated with a hyperlink
• Use the Research task pane to locate information

64
Word Project 2 Complete

• Any questions?