NORTHERN CAPE EDUCATION DEPARTMENT

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NORTHERN CAPE EDUCATION DEPARTMENT

• PRESENTATION ON CONDITIONAL GRANTS AND CAPITAL
  EXPENDITURE
• 14 November 2007

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• 1. Outcomes of the 2006/07 audited budget report

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2006/07 CONDITIONAL GRANT ALLOCATIONS

• PROGRAMME BUDGET
• Food Nutrition R 31,909
• (Roll-over of R 2,262,000 approved in November
  2007 included)
• Life Skills/HIV AIDS R 2,747
• (Roll-over of R 290,000 approved in November 2007
  included)
• FET R 10,000
• Infrastructure R 27,812
• (Roll-over of R 921,000 approved in November 2007
  included)
• TOTAL R 72,468,000

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2006/07 EXPENDITURE
GRANT ALLOCATION ACTUAL EXPENDITURE VARIANCE SPENT
R000 R000 R000
Infrastructure 27,812 27,812 0 100
Food Nutrition 31,909 29,284 2,625 91.7
Life Skills/HIV AIDS 2,747 2,279 468 82.9
FET 10,000 10,000 R0 100
TOTAL 72,468 69,374 3,094 95,7
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PLANS TO ADDRESS SHORTCOMINGS

• The roll overs requested were requested as a
  result of invoices received late
• Suppliers will be requested to submit invoices
  earlier so that they can be paid by end of year
• Tender processes will be commenced earlier so
  that agreements can be signed earlier in the year
  

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CONCLUDING REMARKS ON 2006/07 REPORT

• The NCED overall managed to reach the goals
  outlined in the Business Plans of the four
  conditional grants despite the many challenges
• The management and roll out of the above four
  grants positively contributed to poverty
  alleviation, job creation and the provision of
  quality education in the Northern Cape Province
• Jobs were created in the following areas
• Infrastructure 65 jobs created through the
  Flagship Rehabilitation Programme - 65 youths
  trained in Carpentry, Plumbing, Glazing and
  Painting.
• Food Nutrition 1 328 jobs created 1 328 food
  handlers trained in food safety and 80 trained in
  garment making.
• FET Recapitalisation 30 jobs created at the
  Urban FET and 164 jobs created in the Rural FET
  this includes Bricklaying, Electrician,
  Carpenters, Plumbers, Painting, etc.

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• 2. DATA ON TRENDS IN ALLOCATIONS, TRANSFERS AND
  ACTUAL EXPENDITURE

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DATA ON TRENDS IN ALLOCATIONS, TRANSFERS AND
ACTUAL EXPENDITURE
CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT CONDITIONAL GRANT
  AUDITED AUDITED AUDITED AUDITED AUDITED AUDITED AUDITED AUDITED AUDITED
  2004/2005 2004/2005 2004/2005 2005/2006 2005/2006 2005/2006 2006/2007 2006/2007 2006/2007
  Allocation Exp Exp Allocation Exp Exp Allocation Exp Exp
FET RECAP - - - - -   10,000 10,000 100
FOOD NUTRITION 22,469 21,439 95 31,033 28,770 93 31,909 29,284 92
INFRASTRUCTURE 33,183 32,554 98 54,894 53,973 98 27,812 27,812 100
HIV/AIDS 2,186 2,186 100 2,318 2,028 87 2,747 2,279 83
TOTAL 57,838 56,179 97 88,245 84,771 96 72,468 69,375 96
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• 3. ASSESSMENT OF 2007/2008 FINANCIAL YEAR
  ALLOCATIONS

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2007/08 CG BUDGET
PROGRAMME BUDGET
R000
Food Nutrition 34,507
Life Skills/HIV AIDS 3,453
FET 8,000
Infrastructure 48,098
TOTAL 94,058
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FOOD NUTRITION

• Allocation R34,507,000
• Expenditure R19,265,000
• Variance R 15,242,000
• Expenditure 56
• No under- or over-expenditure experienced at the
  end of the 2nd Quarter, although budget
  allocations for the inclusion of Kgalagadi are
  still outstanding.
• Infrastructural backlogs in Kgalagadi are also
  hampering the smooth implementation of the school
  feeding programme.

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FOOD NUTRITION Programme Performance

• 163000 learners reached in 420 primary schools
• Total of 94 feeding days 48 in the 1st Quarter
  and 46 in the 2nd Quarter
• 183 school gardens established and maintained
  continued support is given
• Kgalagadi schools provided with gas stoves and
  cylinders
• Equipment and utensils provided to schools
• Following up intervention on findings of KPMG

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LIFE SKILLS/HIV AIDS

• Allocation R 3,453,000 Expenditure R1,379,000
• Variance R1,473,000
• Expenditure 40
• The expenditure in this programme is a little bit
  low for the middle of the financial year, as the
  plans reflect peaks and troughs in spending
  patterns.
• There are no capacity constraints that impacted
  negatively on implementation.

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LIFE SKILLS/HIV AIDS Programme Performance

• 4 Care and Support sessions 153 Educators
  reached
• 4 Lay Counselling sessions 101 Educators
  reached
• 1 First Aid workshop 25 Educators received
  certificates of competency (level 1 2)
• 4 Peer Education sessions 169 Learners reached
• Teenage Pregnancy Awareness Campaign 368
  Learners reached

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FURTHER EDUCATION AND TRAINING

• Allocation R8,000,000
• Expenditure R3,453,000
• Variance R4,647,736
• Expenditure 46
• This programme is not expecting any under- or
  overspending by the end of the financial year.
• Although no capacity constraints are reported,
  internet / ICT connectivity in the Rural College
  is a major challenge because of the absence of
  ASDL broadband internet lines in some rural
  areas.

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FET Programme Performance

• Purchasing and installation of 1 server with
  software at OKiep Rural Campus
• Firewalls installed at 5 Rural Campuses (Kathu,
  Upington, OKiep, Kuruman and De Aar)
• 1 Workshop and Ablution Block upgraded at
  Kimberley Campus
• First phase of the building of the 4 classrooms
  at Kimberley Campus has been completed, second
  phase is progressing according to schedule
• Upgrading College sites (paving in Kathu,
  electrical fencing and alarming system
  installation in OKiep and irrigation system in
  Upington)
• IT equipment purchased (40 computers and 2
  network printers)
• Equipment purchased for 1 workshop in Upington
  Campus
• National Certificate (Vocational) NC(V) Level 2
  textbooks for ten selected programmes purchased

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INFRASTRUCTURE

• Allocation R48,098,000
• Expenditure R31,836,000
• Variance R16,262,000
• Expenditure 66
• This programme is also not expecting any under-
  or overspending by the end of the financial year.
• The challenge of some contractors not being able
  to complete projects on time is closely monitored
  through the IDIP model.

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Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007 Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007 Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007 Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007 Estimated Categorisation of NCED Infrastructure Expenditure up to 30 September 2007
    1st Quarter 2nd Quarter Total to 30 September 2007
Item Programme R'000 R'000 R'000
1 Maintenance 3,900 2,300 6,200
2 Conversions 50 2,150 2,200
3 School Flagship Rehabilitation Programme 780 820 1,600
4 Laboratories (Science/Biology)   300 300
5 Sanitation   2,100 2,100
6 Water   700 700
7 Ablution Blocks 500 200 700
8 Administration Blocks 500   500
9 Classrooms 2,100 400 2,500
10 Mobile Classrooms 900 1,900 2,800
11 Schools 680 320 1,000
12 Computer Centres   350 350
13 Computer Classrooms     0
14 Fencing/Security 300 500 800
15 Repairs and Renovations 6,800 3,286 10,086
Totals Totals 16,510 15,326 31,836
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• 4. BRIEF ASSESSMENT OF NCED MONITORING CAPACITY
  THUS FAR

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MONITORING Food Nutrition

• Monitoring plan outlined in Annual Performance
  Plan strictly adhered to.
• A common monitoring tool is enforced and
  implemented by all districts.
• Sample of 40 set out in Annual Performance Plan
  per quarter per district exceeded.
• Mandatory quarterly meetings are held with all
  districts to monitor and scrutinize progress.

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MONITORING Life Skills

• Monitoring tool is utilized for schools to
  monitor the implementation of the Life Skills
  programme.
• Monitoring is done against the approved plan and
  is continuous.
• Bi-Monthly meetings are held with districts to
  monitor progress and address challenges.
• Mandatory monthly, quarterly and annual reports
  are submitted by districts.
• 26 Schools were monitored during the 2nd quarter.

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MONITORING - FET

• Monitoring done against the approved college
  operational plans.
• Conduct site visits on a monthly and quarterly
  basis or when need arises.
• Regular support to colleges that experience
  challenges in any of the areas of implementation.
• Submission of monthly and quarterly reports by
  the colleges.

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MONITORING - Infrastructure

• Monitoring capacity in department in 06/07 was a
  challenge. This has improved in 07/08 by the
  appointment of additional staff and restructuring
  roles in infrastructure delivery.
• An improved program and project reporting system
  is being installed and BAS has been structured to
  assist improved reporting. These 2 improvements
  will be rolled-out in 07/08 with full
  implementation expected by the start of 08/09.

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CONCLUDING REMARKS

• The NCEDs overall expenditure on all 4
  Conditional Grants and Capital Expenditure is
  relatively healthy at average 52 at the end of
  the 2nd Quarter (halfway in the financial year).
• No transfers are made to other departments or
  municipalities, whilst Food Nutrition makes
  transfers to schools and FET Recapitalisation to
  the Rural and the Urban FET Colleges.
• With the tight monitoring plans in place, very
  limited problems are experienced in terms of
  receiving reports from the above institutions.

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• Thank You